Work Type: Fixed-term - Part-time
Salary: Salary not specified
Grade: Education Support - Level 1, Range 2
Occupation: Administration
Location: Melbourne - Southern suburbs
Reference: 1518650
SC1 Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.
SC2 Demonstrated capacity to work and collaborate with others in a team environment.
SC3 Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.
SC4 Possess the technical knowledge and expertise relevant to the position.
SC5 Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.
SC6 A commitment to professional learning and growth for both self and others.
This position requires the successful applicant to work 4 hours per day across 5 school days each week. As the administrative assistant for the wellbeing team, the successful candidate will be required to:
Maintain and update various databases to always ensure accuracy and relevance
Schedule Doveton College allied health clinics
Respond to email, internet, and phone inquiries promptly, ensuring timely dissemination and action on all requests
Upload, and securely file confidential health reports and assessments related to children in accordance with privacy and confidentiality standards
Manage the timetabling of Student Support Group meetings, including coordinating diaries, liaising with parents, and collaborating with relevant DET service providers
Provide administrative support for the wellbeing team, programs and initiatives, assisting with the documentation and tracking of student progress, referrals, and program outcomes
Handle sensitive and confidential information with the utmost discretion, maintaining confidentiality regarding students¿ personal and health information
Assist the wider wellbeing team with various administrative tasks to ensure efficient team operations
Communication and Interpersonal Skills: Proven ability to communicate effectively and work collaboratively with a range of stakeholders, including students, school staff, service providers, and parents.
Liaison Skills: Demonstrated experience in liaising with students, school staff, service providers, and parents to ensure smooth operations and clear communication.
Teamwork: Proven ability to work successfully within a multidisciplinary team, contributing to a positive and efficient work environment.
Multitasking and Time Management: Demonstrated capacity to manage multiple tasks, work efficiently under pressure, and meet deadlines.
High level proficiency with school management software, email systems, Microsoft Office Suite (Word, Excel, PowerPoint), and digital filing systems.
Organisational and Administrative Skills: High-level organisational skills with an acute attention to detail, ensuring accuracy and efficiency in administrative tasks.
Independent and Team Work: Ability to work autonomously with minimal supervision while being an effective and collaborative team member.
Commitment to Professional Learning and Growth: Ongoing dedication to professional development and maintaining up-to-date knowledge and skills in the field.
An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction.
An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available. Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialised student/teacher support tasks, or technical tasks as experience in the role is gained.
Requirements:
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces. It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via [email protected]
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
https://www2.education.vic.gov.au/pal/child-safe-standards/policy
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview
Please ensure that your application includes:
A resume including relevant experience as well as personal details (name, address and contact numbers, business and home)
A section addressing the selection criteria and the requirements for application under the Who May Apply section
Names and contact numbers (telephone and email if possible) of two referees who are able to attest to the claims made in your application.
Please note that the selection panel may seek additional referees beyond those you name. Consistent with policy, we shall advise you if we will take this action.
Doveton College is a unique, diverse and vibrant learning community. It is unlike any other educational setting in Australia. Located in the south eastern suburbs of Melbourne, Doveton College resides in one of the most disadvantaged metropolitan regions of Australia.
In 2009, the Colman Foundation approached the Victorian Government with a desire to become directly involved in the education of young people who come from a background of disadvantage, including high migrant and refugee groups. Based upon the success of this partnership and the Doveton model, Doveton College has become the lighthouse for Our Place ¿ an organisation that supports the implementation of this community based, inclusive model across 10 sites in Victoria. All Our Place sites have the goal of changing the life opportunities of young people by supporting families and communities to access education, health and wrap around services with the school at the centre of the services.
Doveton College is complex in its operation; it seeks to support, foster and develop opportunities for all members of the Doveton Community including children, young people, and adults. The focus is on providing high quality teaching and learning programs across the 0 ¿ 15 range with additional learning opportunities for parents and the wider community members. It provides a wide range of wrap-around educational and allied health support for Baby College, Maternal and Child Health services, and Adult Learning opportunities. Early Learning has been accredited as a Centre of Excellence operating a long day setting, with a focus on intentional learning through explicit teaching in a structured learning environment.
The College is a vibrant learning hub with approximately 100 children in the Early Learning Centre, more than 600 students in Foundation to Year 9, 150 involved in play groups, 70 regular volunteers and 150 participants in adult education courses. Each week students from Foundation to Year 9 participate in the Doveton Engagement and Enrichment Program (DEEP) which operates as an extension to the school day and includes sports, performance, technology and artistic programs.
In addition to a large, multidisciplinary wellbeing team the College manages a broad range of co-located services to support children and families, including paedatrician, GP, speech therapists, occupational therapists, counsellors, Maternal Child Health services and many more.
The community expectation is that the College will provide a safe and secure environment where the individual student can learn and develop to their full potential. In the school setting, high quality teaching and learning is non- negotiable. All staff are expected to commit to driving this agenda by their professionalism and dedication to the Doveton College mission of vision. The Doveton College vision is clear and is based on the belief that every child will succeed. There is a commitment to: