Work Type: Fixed-term - Part-time
Salary: Salary not specified
Grade: Education Support - Level 1, Range 2
Occupation: Education and training
Location: Barwon South West - Warrnambool
Reference: 1522866
Brauer College is a high performing secondary school located in Warrnambool, Victoria. Warrnambool is a provincial city in the southwest of the state with a population of 33,000. The College has spacious and attractive grounds, which provide a safe and secure environment for the facilities that support the extensive range of curricular and co-curricular programs offered across the two campuses, Warrnambool and our Grampian outdoor education centre at Dunkeld.
Brauer College promotes excellence in every individual. Student learning and individual student growth is our core educative purpose with values of respect, responsibility and participation underpinning our work. The dynamic learning environment enables all students to develop academically, socially, physically and emotionally.
The College provides an innovative Year 7 curriculum program with an enhancement program to cater for students with high intellectual abilities. A vertical curriculum has enabled students to accelerate in areas which they are strong, consolidate in areas where they are less able and to specialize in areas which they have a particular interest.
There is a strong focus on student leadership and students lead activities in the College and student achievements are regularly celebrated. Student support is provided through a strong and positive pastoral care program and a student wellbeing Centre including a ‘Doctors in School’ program all of which are supported by a student Wellbeing Team. This support is among the many social and emotional development programs implemented to ensure that students remain resilient, happy individuals who feel connected to their school and community. Students have an extensive co-curricular program to engage them, including a highly acclaimed Music program, an extensive array of sporting academies, public speaking and leadership opportunities. There is significant interest in our post compulsory programs with strong enrolments in VET, VCAL and University courses offered through our Tertiary Partnerships.
Our strategic intent is to support students to learn effectively and to develop positive attitudes and behaviours. We endeavour to provide a learning environment that will nurture personal development and establish a strong connection to the College
The challenges of becoming a lifelong learner, pursuing further study, successfully entering the workplace and being a responsible member of society face all students. The school staff assist students to meet these challenges and be not only responsible individuals who are able to relate to family, friends and colleagues, but informed citizens, who understand and can contribute to the community in which they live and the wider world around them.
SC1 Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.
SC2 Demonstrated capacity to work and collaborate with others in a team environment.
SC3 Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.
SC4 Possess the technical knowledge and expertise relevant to the position.
SC5 Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.
SC6 A commitment to professional learning and growth for both self and others.
An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.
An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.
Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3).
A role at this range may include:
An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available. Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialised student/teacher support tasks, or technical tasks as experience in the role is gained.
The responsibilities of this position will be:
Wellbeing Administration Officer ¿ Role Description
Position Overview
The Wellbeing Administration Officer plays a central role in supporting the daily operations of the school¿s wellbeing team. This position ensures smooth student flow, accurate record¿keeping, and high¿quality administrative support. Working at the frontline of the wellbeing space, the officer provides a welcoming presence, assists students and staff, and always upholds confidentiality and professionalism.
The role requires strong organisational skills, attention to detail, and the ability to respond calmly and efficiently in a dynamic environment.Key Responsibilities
1. Student Attendance & Wellbeing Flow
¿ Record student attendance in all required systems, including:
¿ Wellbeing written log
¿ Compass arrival/departure entries
¿ Google Drive Attendance Log
¿ Manage external visitor sign¿ins via the external sign¿in book.
¿ Notify relevant staff of student arrivals or departures from the wellbeing space.
¿ Provide students with return¿to¿class notes as required.
¿ Greet students and staff, identify presenting needs, and direct them appropriately.
¿ Record brief information for Wellbeing Team to follow up.
¿ Book student appointments as directed by the Wellbeing Officer or Triage Leader.
¿ Escalate acute or urgent needs to the Wellbeing Officer immediately.
¿ Schedule wellbeing service appointments, including Mental Health Practitioners (MHP) External Allied Health Practitioners, DISS and CONVERGE.
¿ Assist with booking meetings and coordinating wellbeing schedules.
2. Administrative Support
¿ Answer incoming phone calls and direct enquiries to appropriate staff.
¿ Complete purchase orders for the wellbeing team as directed.
¿ Respond to emails and action tasks as assigned by the Triage Leader or Lead Wellbeing Officer.
¿ Send appointment reminders to staff and students.
¿ Update wellbeing records, logs, and systems as required.
¿ Collect students for appointments and escort them to class when needed.
¿ Maintain daily filing and ensure accurate documentation.
¿ Support general upkeep of the wellbeing rooms and front admin area, including light cleaning tasks.
¿ Collect printing for staff and ensure printing supplies are stocked.
¿ Maintain adequate supplies of wellbeing forms, notes, and administrative materials.
¿ Uphold privacy, confidentiality, and professional boundaries at all times.
¿ Complete incidental case notes in line within wellbeing protocols.
Key Capabilities
¿ Strong interpersonal and communication skills.
¿ Ability to remain calm, compassionate, and professional in a busy environment.
¿ High level of organisation and attention to detail.
¿ Capacity to manage competing priorities and respond flexibly to changing needs.
¿ Understanding confidentiality and ethical practice within a school wellbeing context.
¿ Competence with digital systems (e.g., Compass, Google Workspace, CANVA, email, shared drives).
Reporting & Collaboration
The Wellbeing Administration Officer works closely with:
¿ Triage Leader
¿ Wellbeing Officers
¿ Wellbeing Team (including MHP, DISS, counsellors, and support staff)
¿ Teaching and support staff
¿ Students and families
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces. It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via [email protected]
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
https://www2.education.vic.gov.au/pal/child-safe-standards/policy
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview