Selection Criteria
- Demonstrated highly developed interpersonal skills and communication skills, including the ability to show initiative, negotiate and problem solve whilst maintaining credibility.
- Demonstrated capability to establish and maintain collaborative relationships between people with a disability and their parents and carers.
- Demonstrated understanding of issues facing students with disability and their parents/carers.
- Proven experience working on large scale collaborative projects.
- Proven ability to establish collaborative partnerships with a range of stakeholders.
- Demonstrated ability to work autonomously, while staying focused and on task.
- Experience in managing contracts and exceeding KPIs.
- Demonstrated competency in software packages such as excel, publishing software etc.
- Facilitating the application, enrolment, attendance, reports systems and process between schools and providers.
Role
The VET Special School Cluster Coordinator is responsible for delivering critical management functions to support the implementation of the Department's VET Cluster framework, which includes:
- Strategic planning and the VDSS lifecycle.
- Oversight for the Cluster Coordinator will sit with the Cluster's Governance Group.
- The Cluster Coordinator will manage the day-to-day activities and operations of the VET Cluster.
Responsibilities
Cluster Operations
- Managing the daily operations of the Specialist School VET Cluster.
- Chairing and managing the Specialist School VET Cluster Operations Group.
- Identifying and leading the planning and development of new programs, products, and services to increase opportunities for young people in the Cluster.
- Monitoring and evaluating Cluster performance, including leading Cluster self-audits to identify the operational and strategic functions requiring improvement and designing strategies to address these.
- Supporting school-based VET Coordinators, including building capabilities through identifying and organising professional development.
- Managing appropriate software solutions to:
- Facilitate the application and enrolment process.
- Engage in identifying trends in enrolments and planning to address potential access and provision gaps based on this.
- Organising Cluster activities such as orientation programs and awards nights, and ensure they meet high standards of quality and relevance.
- Planning and manage the transport logistics of student movement between the schools and providers.
- Facilitating the application, enrolment, attendance, reports systems and process between schools and providers
Implementation of the VET Cluster Framework and VDSS Lifecycle
- Implementing the Department's VET Cluster framework.
- Aligning Cluster application and enrolment processes with the VDSS lifecycle.
- With guidance from the Cluster Governance Group and in collaboration with the Area-Based Pathways Workforce, leading the annual strategic planning process, including drafting of the strategic plan.
- Coordinating meetings of Cluster governance and operations groups, including:
- Developing agendas and taking and distributing minutes.
- Organising the venue and catering.
Stakeholder Engagement
- Acting as the central point of contact between stakeholders
- Responding to communications from stakeholders and team members in a timely and professional manner.
- Developing and maintaining strong relationships with the following stakeholders:
- Area-based pathways workforce
- LLEN
- All Cluster schools
- Head Start Hub Director
- TAFE(s)
- Private RTOs that service the Cluster
- Victorian Skills Authority
- Local employers and industry.
- Identifying and developing relationships with new stakeholders that will benefit the Cluster's objectives and goals.
Communications and Documentation
- Developing Cluster communications products, including promotional and information materials, and managing their dissemination.
- Developing and maintaining Cluster documentation such as Cluster operations guidelines and student handbooks.
- Providing critical information to inform reporting for contracts and partnerships
Who May Apply
Any individual that has a comprehensive knowledge of LLEN's and VET delivered service
EEO AND OHS Commitment
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via [email protected]
Child Safe Standards
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
https://www2.education.vic.gov.au/pal/child-safe-standards/policy
DE Values
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview
Other Information
- Applicants should keep a copy of the position description as it cannot be accessed once the job has closed.
- Must have current WWCC (working with Children Check) and/or current VIT registration.
- Candidates are advised that the key selection criteria must be addressed. Visit https://www.careers.vic.gov.au/how-to-apply for guidelines and tips for applying for government positions and addressing key selection criteria.
- All staff employed by the department and schools have access to a broad range of employment conditions and working arrangements.
- Successful applicants are subject to a satisfactory criminal record check prior to employment. New department employees are required to meet the cost of the criminal record check.
- If appointed from outside the department, successful applicants will be required to complete a pre-employment health declaration.
- Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
- A probationary period may apply during the first year of employment and induction and support programs provided. Detailed information on all terms and conditions of employment is available on the department's Human Resources website at https://www2.education.vic.gov.au/pal
- To support the department's commitment to its Environmental Management System, department employees are expected to act in an environmentally responsible manner at all times.
- Opportunity exists for a hybrid working environment (mix of in office and home days)
- This position may sometimes involve travel as part of client engagement and business development.
- Current drivers licence would be beneficial
- Possibility of contract extension
- Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx
Please ensure that your application includes:
- A resume including relevant experience as well as personal details (name, address and contact numbers, business and home)
- A section addressing the selection criteria and the requirements for application under the Who May Apply section
- Names and contact numbers (telephone and email if possible) of two referees who are able to attest to the claims made in your application.
Please note that the selection panel may seek additional referees beyond those you name. Consistent with policy, we shall advise you if we will take this action.
Conditions of Employment
- All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
- Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
- A probationary period may apply during the first year of employment and induction and support programs provided.
- Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx
Location Profile
The Specialist School VET Cluster Operations Group support 14 Specialist Schools located across the state.
Ascot Vale Heights School is the host school for this role.
The vision of the Group is:
To empower every student with the skills, knowledge, and confidence to excel in their chosen vocational paths, fostering an inclusive and innovative learning environment that bridges the gap between education and industry. Our cluster of specialist schools is dedicated to providing high-quality, tailored vocational education and training that equips students with practical expertise and industry-relevant experience. Through strong partnerships with local businesses, community organisations, schools and educational institutions, we strive to create a dynamic ecosystem that supports lifelong learning, personal growth, and sustainable career opportunities for all.