Work Type: Fixed-term - Full-time
Salary: Salary not specified
Grade: Education Support - Level 1, Range 2
Occupation: Administration
Location: Melbourne - Northern suburbs
Reference: 1524167
Whittlesea Secondary College is located in the outer metropolitan suburb of Whittlesea, in Melbourne¿s north. With an enrolment of approximately 750 students and situated on a spacious 30-acre site, the College enjoys a unique semi-rural setting that provides a calm and expansive learning environment.
WSC is a well-established and proud part of the local community, with a rich history of delivering authentic, varied, and engaging learning opportunities. While our students come from over 30 different feeder primary schools, we maintain strong community connections and place great importance on nurturing a sense of belonging for every student.
We are committed to offering a diverse and forward-thinking curriculum that empowers students to take control of their learning and lives. From Years 7 through to VCE, VET, and VCE Vocational Major (VCE-VM), our programs are designed to support every learner to thrive, discover their passions, and build meaningful future pathways.
Our teaching and leadership structure is designed to support high-quality learning experiences. The College is led by one Principal and three Assistant Principals, supported by 5 Leading Teachers, 2 Learning Specialists,72 teaching staff, and 17 EFT Education Support Officers. Our strong and collaborative leadership team works to foster continuous improvement, professional excellence, and inclusive learning for all students.
Student voice is a cornerstone of our school culture. We actively promote leadership and agency, providing students with multiple opportunities to lead projects, contribute to decision-making, and make a meaningful difference in the school and wider community.
The College is proud to offer a dynamic senior years program that supports academic and vocational pathways. In addition to VCE, students can engage in VET studies, School-Based Apprenticeships, and VCE-VM. Our purpose-built Trade Training Centre delivers VET courses in Automotive, Engineering, and Building & Construction, helping students gain hands-on skills and industry certifications.
We maintain a strong focus on literacy and numeracy growth across all year levels, using evidence-based strategies, targeted assessment, and personalised support to meet individual learning needs. Innovative and inquiry-based learning, enhanced by extensive digital technology, encourages creativity, curiosity, and critical thinking.
Communication between students, staff, and families is supported through the COMPASS School Management System, ensuring a connected and informed school community.
Whittlesea Secondary College also provides a vibrant co-curricular program, including Performing Arts, Music, state-level sporting opportunities, scholarship programs, and our partnership with our local services. These offerings reinforce our commitment to developing the whole person and building strong links with our community.
At WSC, we value student-centred learning and foster student leadership across the entire school. Our goal is to help young people find their voice, develop resilience, and prepare confidently for a complex and rapidly changing world. We are proud to be shaping the next generation of leaders, thinkers, and contributors.
SC1 Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.
SC2 Demonstrated capacity to work and collaborate with others in a team environment.
SC3 Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.
SC4 Possess the technical knowledge and expertise relevant to the position.
SC5 Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.
SC6 A commitment to professional learning and growth for both self and others.
An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.
An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.
Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3).
A role at this range may include:
An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available. Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialised student/teacher support tasks, or technical tasks as experience in the role is gained.
Represent Whittlesea Secondary College as the first point of contact in a professional, friendly, and efficient manner.
Respond promptly and courteously to all incoming telephone, email, and in-person enquiries, ensuring the correct notification chain is followed.
Maintain confidentiality and professional rapport with all stakeholders, including staff, students, parents, contractors, and visitors.
Ensure all visitors comply with DET requirements (for example, Working with Children Check) and maintain accurate visitor records.
Maintain the reception area, conference room, and staffroom to a high professional standard, ensuring they are tidy, stocked, and welcoming.
Manage and distribute mail, deliveries, and courier items in a timely and accurate manner.
Conduct public address announcements as required.
Respond to school bus enquiries, including late services, in consultation with relevant staff.
Monitor and oversee the school¿s general email account, distributing messages to the appropriate staff.
Reset Compass parent passwords following the correct verification process.
Coordinate daily administrative routines, including AM and PM office setup and pack-up.
Organise and oversee the daily student courier service and maintain staff pigeonholes.
Prepare and distribute the Daily Bulletin to Heads of House for morning check-in.
Maintain and update the weekly calendar of school events and communicate relevant details (for example, to the canteen and staff).
Maintain and update Working with Children's Check and VIT card register
Provide administrative assistance to the Principal Team, Business Manager, and Assistant Principals as required.
Support the Assistant Principal in the organisation of school photos, immunisations, and the dental van program.
Assist the Business Manager with the organisation and documentation for School Council meetings.
Support the Assistant Principal with data entry and coordination for the PTV Bus Coordinator Program.
Manage and process paper and stationery orders, ensuring appropriate stock levels.
Accurately complete data entry on Student Locator for excursions, camps, and related activities.
Archive documents using Smart Records in accordance with DET retention and disposal schedules.
Maintain and develop a strong working knowledge of DET policies, guidelines, and systems relevant to the role.
Provide First Aid assistance when required
Administering medication when required and in line with school policy
Other duties as directed by the Principal Team or Business Manager.
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces. It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via [email protected]
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
https://www2.education.vic.gov.au/pal/child-safe-standards/policy
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview