Work Type: Fixed-term - Full-time
Salary: $97,955 - $111,142
Grade: VPS 4
Occupation: Other
Location: Melbourne - CBD and Inner Metro suburbs
Reference: VG/E20046641Z
About the role:
This is a full time, fixed term position that sits within the People Development and Business Services Division, Crime and Counter Terrorism Investigations Services. The primary function is the ongoing management of a Trust Fund for a program developed between the Australian Border Force (ABF), Department of Home Affairs (DHA) and Victoria Police, to support Victoria Police in combatting and disrupting the illicit tobacco trade.
Victoria Police is a contemporary and agile workplace and supports flexible working arrangements.
Your duties will include:
Maintain and monitor a detailed project plan, including timelines, milestones and resource allocation to ensure successful project delivery.
Manage and oversee the Trust Fund budget, ensuring all expenditure aligns with the approved Australian Border Force submission and financial governance requirements.
Monitor financial performance, track expenditure, and ensure accurate allocation of funds across all project categories.
Liaise with key stakeholders, including external government agencies to maintain effective communication and collaboration.
Create and manage suppliers within Oracle Financial System, including onboarding new vendors where required.
Accounts Payable - process invoices using Tungsten to ensure invoices are paid according to Victoria Police payment terms.
Raise and manage Purchase Orders for all tobacco related procurement activities in accordance with financial policies.
Prepare and maintain quarterly progress reports for Australian Border Force, ensuring accurate and timely reporting of project outcomes, expenditure, and status updates.
Generate and analyse financial reports to ensure all costs are correctly allocated.
Prepare and coordinate new submission documentation as required for ongoing or new funding proposals.
Identify, assess, and mitigate project risks, ensuring the Project Manager and Trustee are informed of any emerging issues.
Manage the project position-based email account, including responding to, filing and tracking correspondence.
Ensure accurate and comprehensive record keeping, maintaining all project documentation to support audit and compliance requirements.
Provide regular updates to management and stakeholders, highlighting project achievements, challenges and financial status.
About You:
The successful candidate will ideally have the following skills and experience:
Demonstrated ability to work flexibly and autonomously to manage project plans and ensure deadlines are met.
Demonstrated correspondence management skills and proven capacity to co-ordinate tasks, determine priorities and monitor workflow to operate effectively.
Extensive experience in high volume accounts, general financial management and reconciliation processes
Proven ability to initiate and implement process improvements in the work area.
Further Information:
Your application must include:
Applications close midnight, Monday 4th May 2026.
Please Note: All applications will need to be submitted through one of the following platforms: Victorian Government careers website (Careers.vic). Applications will not be accepted via other platforms or email.
For further information, please contact: Shannon Paterson via email at [email protected]
We welcome applications from people with disability and aim to support an inclusive recruitment experience. If you require a copy of this advertisement and attached documentation in an accessible format or would like to discuss an access requirement/reasonable adjustment for the recruitment process (including an alternate method of submission of the application), please contact VPS Recruitment via email [email protected] or on (03) 8335 6004.
About Us:
Victoria Police has a dedicated workforce of more than 22,000 employees consisting of police, protective services officers, police custody officers, and public service staff. Each employee plays a vital role in providing the 24/7, 365 days a year emergency response and public safety capability the organisation delivers to its community. As a Victoria Police employee, you have a dedication and commitment to community safety.
Victoria Police is committed to creating a workplace that is safe and inclusive of all our people. We empower and expect our people, at all levels, to develop interpersonal connections and collaborate, use sound judgement, and create and innovate.
In alignment with the principle of self-determination, Victoria Police is dedicated to enhancing our collaboration with the Aboriginal community in Victoria as we build a culturally safe and inclusive workplace for Aboriginal and Torres Strait Islander employees. We continue to engage and build relationships with local Aboriginal communities and work closely with them to enhance opportunities and services aimed at empowerment, equality, and equal participation across all areas of the organisation.
We value the diversity and differences of our employees, including their age, gender, culture, religion, sexual orientation, abilities, and life experience. We celebrate these diverse experiences and perspectives as each person brings an informed and contemporary approach to our work which enhances the wellbeing of all. We aim to provide a safe place that is reflective of the community it serves, allowing everyone to bring their whole selves to work.”
If after reading this, you're not sure you tick every single criteria box, but have the passion to get behind our purpose, the determination to face a challenge and a willingness to grow and learn, we think you should click the apply button anyway. We're passionate about building a diverse and inclusive team, and love hearing from people like you.
Find out what it is like working as a Victorian Public Servant for Victoria Police: https://www.police.vic.gov.au/vps