Work Type: Fixed-term - Full-time
Salary: $116,413 - $140,849
Grade: VPS 5
Occupation: Projects
Location: Melbourne - CBD and Inner Metro suburbs
Reference: VG/DE/FPIS/1956507
The Department is seeking two Project Coordinators for two-year fixed-term positions supporting key digital transformation initiatives within IMTD. One position will support the Secure Connected Learner (SCL) program, and the other will support the Student Insight (SI) initiative.
About the Department
The Department of Education is responsible for delivering and supporting high-quality learning and development services to Victorians. The Department works to ensure that every student has access to an excellent education and the opportunity to achieve their full potential.
About the Division
The Information Management and Technology Division (IMTD) supports the Department's digital and technology capabilities, enabling effective service delivery, improved school operations and better outcomes for students and the broader education system.
The School Digital Services (SDS) Branch supports key digital initiatives that transform school services and student administration. The branch works collaboratively with business stakeholders, technology teams and delivery partners to deliver digital solutions aligned with the Department's strategic priorities.
About the Role
Student Insight is transforming student administration through a digital platform that aims to create a single, secure and longitudinal record for each student, placing the student at the centre of their journey from Kindergarten to Year 12. The SCL program supports the Department's broader digital education objectives.
As Project Coordinator, you will provide high-quality project coordination and administrative support to enable effective governance, financial management, procurement, contract administration, resource coordination and project reporting. You will work closely with Project Managers, program leadership, business stakeholders, technical delivery teams and corporate support functions to support the effective operation and oversight of project activities.
Key responsibilities include coordinating governance forums, preparing meeting agendas and papers, maintaining project schedules and registers, tracking actions and milestones, supporting budget monitoring and financial reporting, coordinating procurement and contract processes, and maintaining labour hire and resource information.
You will also support the monitoring of risks, issues and dependencies, follow up outstanding actions, coordinate information across stakeholders and contribute to accurate and timely project reporting. Working with initiative and attention to detail, you will help maintain effective project controls, transparent reporting and accountability across the programs.
Attributes
The successful candidates will demonstrate:
Desirable Qualifications and Experience
Relevant qualifications in project management, business administration, finance, information technology or a related discipline would be advantageous.
Experience in project coordination, project support or program administration within a complex organisation would be highly regarded. Experience supporting project budgets, procurement and contract administration, governance forums, executive reporting, labour hire coordination and project controls would also be beneficial.
Experience working within government or a large, multi-stakeholder environment would be advantageous.
Further Information
For more details regarding this position please see attached position description for the capabilities to address in application.
The department values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about our work, working for the Department, diversity and inclusion, and our employment conditions visit the Department website and our Diversity and Inclusion page
Applicants requiring adjustments can contact the nominated contact person.
Information about the Department of Education's operations and employment conditions can be located at www.education.vic.gov.au.
For further information pertaining to the role, please contact Brett James- Director - School Digital Services via (03) 8688 7779 or [email protected]
Preferred applicants may be required to complete a police check and may be subject to other pre-employment checks. Information provided to the Department of Education will be treated in the strictest confidence.
Please let us know via phone or email if you require any adjustments to ensure your full participation in the recruitment process or if you need the ad or any attachments in an accessible format (e.g large print) due to any viewing difficulties or other accessibility requirements.
Applications close 11:59pm on Wednesday 25 November 2026.