Work Type: Ongoing - Full-time
Salary: Salary not specified
Grade: Education Support - Level 1, Range 3
Occupation: Human resources
Location: Barwon South West - Warrnambool
Reference: 1523149
SC1: Demonstrated experience in administrative support, including the capacity to accurately process data and maintain records, preferably within payroll or human resources environments.
SC2: Demonstrated capacity to effectively utilise computerised systems (such as eduPay, SharePoint and Microsoft Excel) and improve processes, including the ability to accurately manage and manipulate data with a high degree of attention to detail.
SC3: Demonstrated organisational and time management skills, including the ability to prioritise tasks, meet deadlines and work effectively in a busy environment.
SC4: Demonstrated ability to follow established processes and procedures, including the capacity to interpret and apply relevant policies, industrial agreements and leave provisions with guidance as required, and to work under direction while maintaining accuracy and accountability.
SC5: Demonstrated interpersonal and communication skills, including the ability to provide professional and timely support to staff and respond to routine enquiries.
SC6: Demonstrated ability to maintain confidentiality and handle sensitive information with discretion and professionalism.
Attendance during school holidays is not a requirement for this position.
The primary purpose of this role is to deliver comprehensive administrative support for payroll and human resource functions within the school. This includes ensuring the accurate processing of transactions, diligent record keeping, and strict adherence to Department of Education policies and procedures.
A key part of this will be to identify best practice methods to guide the College¿s operational strategies, driving enhancements and refined operations.
The role operates under direction and supports the effective day-to-day management of staffing and payroll processes.
Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.
Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.
The provision of business management responsibilities becomes a feature at range 3. Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.
This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years. Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered. Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.
An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee's position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.
Payroll Administration
Processing of the fortnightly local payroll in a timely, accurate manner.
Manage the Edupay system and transactions, entering all personnel transactions in a timely manner.
Monitor staff leave entries.
Enter the processing of new staff to the college on both ROL and Edupay, ensuring the accuracy of data at all times.
Complete all superannuation requirements.
Support the relevant Ass Principal with the administration of Workcover.
Review procedures as required.
Human Resources Administration
Under direction, assist with the development and ongoing management of the College¿s Human Resource Records System within SharePoint, ensuring efficient and compliant record-keeping practices.
Draft position descriptions and coordinate the review of roles within the College.
Process and monitoring of the Non-Teaching Responsibilities (NTR) and Time in Lieu (TIL) payments, recording and updating all documents in a timely manner.
Assist with the staff performance review and induction processes throughout the year.
Administrative & School Operations Support
Provide administrative and reception support when required
Read and distribute the DET weekly email for updated material/advice regarding policy, procedure and guidelines changes
Managing and distribution of school keys and fobs
Co-ordinate and manage staff car insurance
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces. It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via [email protected]
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
https://www2.education.vic.gov.au/pal/child-safe-standards/policy
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview
Please see our website for full details - www.wblcoll.vic.edu.au
For any further queries, please contact the College on 5564 4444.
Applications
All applications must include written repsonses addressing each of the selection criteria, with a maximum length of one page per criteria.
Please include a minimum of three referees, including your current line Manager, with mobile phone numbers.
If you would like to have a 1:1 school tour or have any questions, please contact Jenny Waterhouse, Business Manager on 03 5564 4444.
Warrnambool College is a vibrant learning community, and we hope that you may join us to add your personal contribution to our future.
At Warrnambool College we achieve success through respect, responsibility and resilience, and core values underpin every aspect of our school culture.
With a history spanning more than a century, Warrnambool College is highly regarded as both a school of academic excellence and a place where all students are included to grow into the best version of themselves.
We offer a challenging and engaging curriculum, provide regular feedback to families, and foster a caring environment where students learn to support one another and the wider community.
Warrnambool College is a Years 7-12 secondary school operating across two campuses in the City of Warrnambool, serving students from the city and surrounding rural districts. The school has a stable enrolment of than 1,000 students supported by approximately 130 staff, including leadership, teaching, wellbeing, education support, and re-engagement staff.
Our teachers are highly qualified and represent a mix of younger and more experienced teachers to bring in new ideas and consolidate old ones. We are incredibly proud of who we are as a school and our innate drive to be more tomorrow than we are today.
We provide diverse learning pathways, including the SEAL Program, Sporting Pathway Program, a broad VCE offering, and the VCE Vocational Major, enabling students to pursue pathways suited to their strengths and future goals.
We are proud of our inclusive culture, supporting all students through programs such as the Stars and Clontarf Academies for Indigenous students, Rainbow Club and our Multicultural Leadership Group. Our strong music program features orchestras, rock bands, instrumental lessons, and regular performance opportunities, while sporting academies and a wide range of extracurricular activities allow students to develop skills beyond the classroom and build strong connections with their peers.