Work Type: Ongoing - Full-time
Salary: Salary not specified
Grade: Education Support - Level 1, Range 3
Occupation: Administration
Location: Hume - Mitchell
Reference: 1521635
1. Daily Organisation & Workforce Coordination
Describe your experience in coordinating daily operations within a school or similar environment. How have you managed staff absences, organised replacements (e.g. CRTs), and ensured smooth coverage of classes and duties?
2. Administration & Executive Support
Provide examples of your experience supporting senior leadership (e.g. Principal or management team). How have you managed diaries, communications, meeting coordination, and confidential administrative tasks?
3. Communication & Stakeholder Management
Demonstrate your ability to communicate effectively with a range of stakeholders, including staff, external agencies (such as CRT providers), contractors, and the broader school community. How do you ensure clear and timely communication?
4. Organisation, Systems & Attention to Detail
This role requires strong organisational skills and the ability to manage multiple systems (e.g. Compass, OHS platforms). Describe how you prioritise tasks, manage competing deadlines, and maintain accuracy in your work (e.g. calendar management, newsletters, compliance systems).
5. OHS, Facilities & Compliance Management
Outline your experience in supporting Occupational Health & Safety and facilities management. Include examples of managing compliance systems, coordinating contractors, supporting staff inductions, or conducting inspections.
Attendance may be required during term breaks.
Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.
Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.
The provision of business management responsibilities becomes a feature at range 3. Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.
This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years. Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered. Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.
An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee's position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.
Daily Organiser
Prepare the Daily Org Notification upload on Compass
Manage the coverage for all classes and duties for teacher absences
Co-ordinate the CRTs attending onsite
Liaise with CRT Agencies
Forward planning for the replacement of staff
Organise CRT folders
PA to Principal
Diary management
Email management
Meeting coordination
Newsletter proofreading
Compass calendar management
School Council support (Agenda preparation)
Catering as required
Minute taking
Conference registrations
Administrative support as required by the principal
OHS & Facilities
Issue Tracker, ESM and AIMS Management
Contractor compliance
Staff inductions
SAMS for Schools management
Quarterly OHS inspections
OHS calendar management
Liaise with Cleaners when required
General Admin
Phone support
Front office assistance when required
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces. It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via [email protected]
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
https://www2.education.vic.gov.au/pal/child-safe-standards/policy
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview
Kilmore Primary School is located in Lancefield Road, Kilmore; a historic rural town 58km north of Melbourne. Kilmore is a semi-rural area comprising of small farm holdings, new housing estates and a well-established older town centre. There are approximately 500 students enrolled at the school this year. Our school has 38.39 equivalent full-time staff. We have 25 classrooms operating in the school.
A team of highly motivated, professional, and dedicated staff provide a safe and caring environment, where the goal is to optimise the learning outcomes and personal growth of all students. Kilmore Primary School aims to establish a happy, safe and supportive learning environment where the welfare of all children is a high priority and is maintained as a shared responsibility of the school and the community. In accordance with Ministerial Order No 870 - Child Safety Standards, we have embedded an organisational culture of child safety critical to protecting the basic rights of children to feel safe and always be safe.
Our modern facilities include a number of double and triple learning studios all equipped with 21st Century Learning technologies, art room, library, hall, ICT centre, separate playground areas for Foundation-Grade 2 and Grade 3-6 students, an outdoor fitness circuit, two outdoor basketball courts, and a BER Stadium Complex comprising a full size indoor basketball court, music room, meeting room and kitchen. Before and After School Care operates on the school site 5 days a week during school terms and school holidays.
Policies and programs ensure a current and relevant curriculum, professionally delivered with modern pedagogies in a high quality, whole school approach to teaching and learning. We are dedicated to ensuring that we meet the needs of the 21st Century Learner and provide a personalised learning environment for our students. We strive to provide a well-rounded education which values and supports the intellectual, creative, physical and emotional development of each child. We have a commitment to ensure that quality learning and teaching are the central focus of our learning environments.
We provide Art, Physical Education and Electives. Additional programs and activities such as Junior Leadership Team, Choir, Music Groups, Buddies, Clubs, Gardening Club, Active After-School Program, Swimming, Lunchtime Sports, Homework Club, lunchtime activities, camps, excursions, and incursions encourage student participation and opportunities for Student Leadership.
Our ongoing commitment to Student Wellbeing is supported by a dedicated Student Wellbeing Assistant Principal, and our involvement in the Kids Matter Mental Health Initiative. This has been a major focus over the past 3 years and has provided many benefits across the whole school community, including a stronger parent presence in the school. Our comprehensive School Wide Positive Behaviour Management Program links well with the 4R's and focuses on our school values, the explicit teaching of positive behaviours and learning routines, restorative justice and developing resilience and responsibility in our students.
Kilmore Primary School promotes the safety, wellbeing and inclusion of all children, including Aboriginal children, those with a disability and children from culturally and/or linguistically diverse backgrounds. Applicants are welcome to elaborate on experiences they may have working with Aboriginal children, children with a disability and children from culturally and/or linguistically diverse backgrounds.