Overview
Work Type: Ongoing - Full-time
Salary: Salary not specified
Grade: Education Support - Level 1, Range 3
Occupation: Education and training
Location: Melbourne - Southern suburbs
Reference: 1524917
Selection Criteria
- Demonstrated capacity to provide administrative support.
- Demonstrated ability to support business and operational functions such as HR, OHS, finance and document preparation.
- Demonstrated interpersonal and communication skills, including the ability to work collaboratively within a school office environment.
- Demonstrated flexibility with competing priorities, such as providing front office and first aid support when required.
Role
[Attendance requirement for this position]
Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.
Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.
The provision of business management responsibilities becomes a feature at range 3. Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.
This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years. Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered. Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.
An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee¿s position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.
Responsibilities
- Manage the work practices and priorities of support staff in a school/s.
- Manage the maintenance of confidentiality in respect to all school records and communication systems.
- Provide routine clerical or other administrative support responsibilities including general telephone, front office enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork
- Maintain, enter and retrieve data from the schools IT systems, such as the school's records system, including computerised student, staff and school records
- Maintain and update office records, enrolment data, diary records, and basic written records
- Support or coordinate the preparation of standard routine internal and external communication according to school procedures (e.g. form letters, newsletters)
- Source basic data or factual information from given sources to support school administrative functions, e.g. books, reports, manuals, catalogues, tables, forms, etc.
- Coordinate the delivery of administrative services within the school
- In consultation with the principal, determine and manage work priorities within the school office
- Develop and implement strategies to ensure effective administration procedures
- Coordinate the implementation of requisitioning, purchasing and issuing procedures
- Manage client reception and office operations
- Liaise with school staff in regard to support requirements
Coordinate staff timetabling
Supports the first aid facilities and assists in delivering first aid to students
Who May Apply
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
Diversity and Inclusion
The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces. It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via [email protected]
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
Child Safe Standards
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
https://www2.education.vic.gov.au/pal/child-safe-standards/policy
DE Values
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview
Location Profile
Location and history
Malvern Central School is in the city of Stonnington in the south-eastern suburbs of Melbourne 10 kilometres from the Melbourne central business district. It is a multi-campus school that was established in 1875 as Malvern State School and is the oldest school in the Malvern district. The school is located next to the Malvern Gardens, established in 1888. The second historically significant building on Park Street was established as an Infant School in 1914 where today classrooms are utilised by Foundation to Year 2 students.
School facilities
The school facilities include flexible learning spaces, outdoor play areas, kitchens, soccer ovals, a gymnasium, visual and performing art rooms, library and science laboratory. The school is committed to maintaining and enhancing heritage buildings and student-centred spaces including the playgrounds and gardens.
Enrolments
Enrolment for 2026 is 535 students with the prospect of stable enrolments for the next three years.
SFOE
The Student Family Occupation Education (SFOE) index is 0.0758 (low)
School profile
The school will host 24 classes in 2026 in straight year levels, enhanced by teams of teachers with excellent curriculum knowledge, expertise and a collaborative approach to planning and assessment. The School Improvement Team leads the direction of the school and oversees curriculum design and delivery, teaching and learning programs and the implementation of our new School Strategic Plan (2024 - 2028) and AIP. Our focus for the future, strongly centres around continued academic growth in Writing, Reading and Numeracy and building on excellent student outcome results. Student wellbeing is the core of our work to ensure our students are happy, healthy and resilient with a school wide approach to building resilience, gratitude, empathy and respectful relationships.
Staff profile
The staffing profile of Malvern Central includes a Principal, 2 Assistant Principals, 2 Learning Specialists, 24 classroom teachers, 4.5 specialist subject teachers, 1 Learning tutor, 9 full time equivalent Education Support staff and Admin staff at both campuses.
Key directions for the School Strategic Plan 2024 - 2028:
student achievement in literacy and numeracy, particularly extending students capable of high achievement
student agency and ownership over their learning
student wellbeing programs to build student¿s resilience in social and emotional intelligence
Curriculum
A comprehensive curriculum is offered from Foundation to Year 6 following the Victorian Curriculum. The school¿s instructional frameworks in key learning areas are based on the gradual release model with a strong emphasis on explicit teaching of skills and the use of learning intentions and success criteria. To encourage greater agency across the school, learning goals are co-designed and shared with parents to promote greater understanding and visibility of improvement measures. We continue to provide safe, orderly and engaging classrooms and inspire our young learners in an environment of support, self-regulation and high expectation. Teachers provide personalised learning enhanced by individual learning plans, learning goals and engagement with a range of technology and Science Technology, Engineering and Mathematics (STEM) programs. Specialist programs include Japanese, visual arts, performing arts and physical education. Students are involved in inter-school sport, camps and house competition events. Student are offered leadership opportunities provided through junior school council, environmental teams, school captaincy, sports house system, performing arts, chess, library and digital technologies.
Additional information
The school is supported by a strong community who share in our values, ethics and mission to produce well rounded, successful and agile learners. We strive to build solid partnerships with our families and provide a school environment that is welcoming and friendly. The School Council consists of both new and long-standing members and is actively involved in school improvement projects and the financial and strategic direction of the school. Over the last three years the Council has delivered major refurbishments to student bathrooms, library and staffrooms, installed new playgrounds and outdoor furniture and developed gardens and streetscapes. The Parent¿s Club is a committed and dedicated group of parents that contribute each year to school revenue through major fundraising efforts including a bi-annual school fair and MCS Ball, Mother¿s and Father¿s Day lunches, parent functions, school discos and sausage sizzles. The school continues to value and appreciate the work of parents and families to support our students and make Malvern Central School a wonderful place to grow and learn.