Work Type: Fixed-term - Full-time
Salary: Salary not specified
Grade: Education Support - Level 1, Range 3
Occupation: Other
Location: Melbourne - CBD and Inner Metro suburbs
Reference: 1504919
KEY ACCOUNTABILITIES
Administrative support
Procurement responsibilities
Data and information management
Meeting and event coordination
REQUIRED CAPABILITIES
Specialist expertise for Executive & Office Coordination
Planning and Organising
Written Communication
Advanced Computer Skills
Specialist Procurement Expertise
PERSONAL QUALITIES
Customer Focus
Initiative and Accountability
Relationship Building
QUALIFICATIONS
- Position title: OHS Administration Officer
- Group: Employee Safety, Wellbeing and Inclusion Division, People and Executive Services Group
- Region: South Eastern Victoria Region
- Classification: ES1-3
- Employment Status: Fixed Term
- FTE: 1.0
- Salary range: $79,589 - $96,780
Note that Salary shown includes 30 days of additional attendance required, as compared to standard Education Support roles under the Victorian Government Schools Agreement 2022. This means the successful candidate will be entitled to four weeks of annual leave, to be taken during periods as agreed with their manager.
Role Purpose
The OHS Administration Officer sits within the OHS Services Team in the South Eastern Victoria Region. The role provides effective and efficient administrative support to a broader team to enable the delivery of OHS and emergency management services to schools.
The OHS Implementation Services Branch is committed to building a service culture within its teams. In line with this goal, the OHS Administration Officer will have a strong focus on client service and a commitment to ensuring the best possible outcomes for the health, safety and wellbeing of Department staff.
Based in Dandenong, this role will involve work within regional office locations, including attending the relevant primary office on a regular basis to connect and collaborate with other staff.
To view the position description, see:
Position descriptions | schools.vic.gov.au
Key responsibilities for this role include:
The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces. It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via [email protected]
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
https://www2.education.vic.gov.au/pal/child-safe-standards/policy
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview
- Applicants should keep a copy of the position description as it cannot be accessed once the job has closed.
- Candidates are advised that the key selection criteria must be addressed. Visit http://www.careers.vic.gov.au/vacancies/tips-for-applying for guidelines and tips for applying for government positions and addressing key selection criteria.
- The Department of Education is an equal opportunity employer and is committed to diversity. The Department welcomes applicants from a diverse range of backgrounds. It is our policy to provide reasonable adjustments for persons with a disability. For more information about our policy:
- visit http://www.education.vic.gov.au/hrweb/Documents/Disability-Reasonable-Adj-in-Workplace.pdf or
- contact Corporate People Services on (03) 7022 1089.
o If you need assistance or adjustments to fully participate in the application or interview process for this role, please contact the person listed under `Position Contact¿
- Successful applicants are subject to a satisfactory criminal record check prior to employment. New DE employees are required to meet the cost of the criminal record check.
- A current employee Working with Children Check Victoria is required for this role.
- If appointed from outside DE, successful applicants may be required to complete a pre-employment health declaration.
- A probationary period of up to 3 months may apply for a person appointed to an ongoing position from outside the Public Service or the Teaching Service.
- All DE employees are required to comply with relevant legislation, including legislation regarding the management of Departmental records, the Code of Conduct for Victorian public sector employees and Departmental policies and procedures in the conduct of their employment.
- Standard public service terms and conditions apply. Information about DE's operations and employment conditions can be obtained from the following websites: www.education.vic.gov.au and www.education.vic.gov.au/hrweb.
- To support DE's commitment to its Environmental Management System, DE employees are expected to always act in an environmentally responsible manner.
- A current driver's licence is mandatory for this role.
Role context
Employee Safety, Wellbeing and Inclusion Division
The Employee Safety, Wellbeing and Inclusion Division (ESWI Division) vision is to create safe, healthy, respectful and inclusive working environments for Department employees to thrive and succeed.
The ESWI Division performs it functions through teams that span from prevention, through to response and recovery, along with strategy, advice and support, and diversity and inclusion. These teams adopt a holistic approach for supporting the health, safety and wellbeing of our workforce across schools, central and regional offices. This includes Occupational Health and Safety (OHS) and Workers' Compensation policy advice and support, for both physical and mental health and wellbeing, diversity and inclusion initiatives.
The objectives of the ESWI Division are to:
OHS Implementation Services Branch
The OHS Implementation Services Branch provides Victorian government schools with systems, resources and expertise to support schools to manage occupational health, safety and wellbeing, with the objective of reducing administrative workload for schools by providing targeted service, support and advice. The Branch includes the operational Statewide OHS Services Team, the OHS Services Statewide Systems and Support Team and the eduSafe Plus Team.
The Statewide OHS Services Team is made up of four regionally based teams that provide on the ground OHS services and support to schools, including: