Work Type: Fixed-term - Full-time
Salary: Salary not specified
Grade: Education Support - Level 1, Range 3
Occupation: Administration
Location: Melbourne - Northern suburbs
Reference: 1521182
SC1 Demonstrate technical knowledge of CASES 21 Finance, Accounts Receivable/Payable and demonstrate expertise of DET Financial Guidelines.
SC2 Demonstrated capacity to maintain accurate financial records, identify discrepancies, and undertake reconciliations within required timelines.
SC3 Demonstrated ability to communicate effectively in a team environment, both orally and in writing. Skilled in liaising professionally with parents/carers, staff, and external stakeholders regarding accounts and financial queries while maintaining confidentiality.
SC4 Proven organisational and planning skills including ability to prioritise workload to meet deadlines.
SC5 A commitment to professional learning and growth for both self and others.
Attendance required: Monday - Friday 8.30am-4.36pm
Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.
Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.
The provision of business management responsibilities becomes a feature at range 3. Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.
This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years. Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered. Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.
An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employees position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.
Manage accounts receivable using CASES21 and Compass, ensuring accurate and timely financial processing.
Liaise with families to allocate CSEF funding and establish appropriate payment plans.
Collaborate with teaching staff to monitor event payments and reconcile associated costs.
Set up and maintain billing arrangements within Compass to support smooth school operations.
Provide high quality administrative support, including reception duties and general enquiries.
Assist with First Aid as required, contributing to a safe and supportive school environment.
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces. It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via [email protected]
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
https://www2.education.vic.gov.au/pal/child-safe-standards/policy
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview
Macleod College celebrates every student and is enriched by the differences individuals bring. We endeavour to ensure that every child feels safe, is heard and experiences success. Our students strive for excellence and thrive in an engaging and supportive learning environment. An environment that focuses on academic achievement and fosters creativity, character and critical thinking. We encourage our students to explore their passions and we promote creativity and diversity.
Learning opportunities are designed to allow students to flourish with a sense of belonging and a belief that they can positively impact the world around them. Our broader definition of success ensures academic, social, emotional, sporting and artistic accomplishments are central to College life. Our values of Achieve, Respect and Connect underpin everything we do, and all stakeholders are committed to ensuring that the values and tradition the college community holds dear are nurtured every day. We believe education is a shared responsibility, and we value the strong partnerships that we have with our families and community.
Together, we empower our students to become lifelong learners and responsible citizens ready to meet the challenges of the future.
For further details please go to Macleod college website www.macleod.vic.edu.au
Submitting an application
Please make sure you provide the following -
1. Cover letter to the Principal and with job number you are applying for
2. Current resume detailing experience and skills
3. Key selection criteria responses with no more than half a page per criteria.
4. Copy of your VIT card or WWC card, whichever is applicable.
5. Copy of your qualifications.
6. List of at least 2 referees emails and /or contact details.
If you are successful to be shortlisted, you will be contacted to arrange a date and time for an interview with a panel including the Principal.
We look forward to receiving your application.