Work Type: Fixed-term - Part-time
Salary: Salary not specified
Grade: Education Support - Level 1, Range 3
Occupation: Land, asset, resources and facilities management
Location: Melbourne - Southern suburbs
Reference: 1527088
SC1 Demonstrated capacity to perform duties within established guidelines, including coordinating maintenance tasks and supporting others within the work area.
SC2 Demonstrated ability to work collaboratively in a team environment and build positive relationships with staff, contractors, and stakeholders.
SC3 Demonstrated effective communication skills, including clear written and verbal communication and the ability to maintain accurate records.
SC4 Demonstrated technical knowledge and practical skills in maintenance, repairs, and facilities operations (e.g. carpentry, plumbing, electrical awareness).
SC5 Demonstrated ability to provide advice and support to leadership and staff regarding facilities, maintenance, and safety matters.
SC6 Demonstrated commitment to professional learning, continuous improvement, and maintaining a safe and compliant school environment.
Attendance - 3 days per week
School holiday attendance is required for maintenance and project work
This role may involve some early starts for site access and security
A WWCC (Working With Children Check) - Employee is required
Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.
Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.
The provision of business management responsibilities becomes a feature at range 3. Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.
This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years. Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered. Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.
An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee's position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.
Role Overview
The Maintenance and Facilities Coordinator plays a key role in ensuring the Schools buildings, grounds, and infrastructure are maintained to a high standard, supporting a safe, functional, and welcoming learning environment.
Working under the direction of the Business Manager and Principal, the role combines hands-on maintenance duties with coordination of contractors, minor works, and compliance requirements. The position requires strong organisational skills, initiative, and the ability to work collaboratively within a school environment.
Key Responsibilities
1. Maintenance Coordination
Coordinate and respond to day-to-day maintenance requests across the school
Arrange and supervise contractors and trades for repair works
Monitor completion of works to ensure quality and timeliness
Respond to urgent maintenance issues and escalate where required
Maintain a forward schedule of planned maintenance activities
Assist with mandatory inspections and compliance checks (e.g. essential safety measures)
2. Contractor & Service Management
Engage external contractors in line with school procurement processes
Obtain and assess quotes for maintenance and repair works
Coordinate access to the site and ensure minimal disruption to school operations
Monitor contractor performance and completion of agreed works
Maintain accurate records of contractor engagement and services, ensuring contractor compliance.
3. Facilities Projects & Minor Works
Coordinate minor capital works and school-funded improvement projects
Liaise with relevant stakeholders including leadership, contractors, and external providers
Support delivery of projects within agreed timelines and budgets
Assist with planning and implementation of facility upgrades and refurbishments
4. Financial & Administrative Support
Support the development and monitoring of the school¿s maintenance budget
Raise purchase orders and track expenditure in line with DET financial processes
Process invoices and ensure accurate record keeping
Maintain documentation relating to works, contracts, and service agreements
Provide reports and updates to the Business Manager / Principal as required
5. Grounds & Outdoor Maintenance
Maintain gardens, and landscaped areas, including irrigation systems
Ensure outdoor areas are safe, clean, and well presented
Support waste management and recycling processes
6. Other tasks as requested by Principal- including but not limited to:
Assist with school events (e.g. setting up furniture, equipment, staging)
Maintain tools, equipment, and maintenance areas in a safe and organised manner
Desirable Qualifications & Experience
Demonstrated experience in coordinating maintenance services or facilities in a complex environment
Strong organisational skills with the ability to manage multiple priorities
Experience in contractor engagement and oversight
High level communication and interpersonal skills
Ability to work independently and as part of a team
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces. It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via [email protected]
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
https://www2.education.vic.gov.au/pal/child-safe-standards/policy
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview
Hallam Primary School provides an inclusive and supportive learning environment. The school ensures a safe and orderly learning and teaching environment, implements school-based wellbeing support that incorporates fair and equitable student management processes, establishes effective curriculum, assessment and reporting procedures and has high expectations that all students can learn and be successful.
Staff work collaboratively and take collective responsibility for students' learning and wellbeing. This is consistent from Foundation, where many students enter the school developmentally vulnerable and make progressive gains through to Year 6. These gains are achieved through a structured learning environment that balances explicit teaching with inquiry, and provides a variety of programs and experiences to engage students' interests and enrich students' learning.
Programs in Science-Technology (Science, Coding, Robotics, VR), Physical Education, Visual Arts, Performance Arts and LOTE (Auslan) are provided, and students are offered participation in a range of extra-curricular experiences such as the Stephanie Alexander Kitchen Garden, camps and excursions.
Hallam Primary School is situated within one of the most culturally diverse communities in the City of Casey. Nearly forty languages other than English are spoken within the school community. Hallam Primary School continues to promote its values of fairness, growth, respect and teamwork as key components of school culture and development.