Work Type: Fixed-term - Full-time
Salary: Salary not specified
Grade: Education Support - Level 1, Range 3
Occupation: Education and training
Location: Gippsland - East Gippsland
Reference: 1525756
SC1 Demonstrated ability in human resources administration, including recruitment and payroll processes, with the capacity to maintain confidentiality, exercise discretion, and apply sound judgement.
SC 2 Demonstrated proficiency in the use of office systems, software or technical equipment as relevant to the position.
SC3 Demonstrated capacity to supervise or coordinate support staff, and to develop, implement and improve procedures and guidelines within the work area.
SC4 Demonstrated organisational and time management capability, with the ability to prioritise tasks, meet deadlines, and identify and resolve discrepancies.
SC 5 Demonstrated highly developed interpersonal and communication skills, with the ability to work collaboratively with staff, students, parents/carers and external stakeholders, including managing sensitive matters professionally and contributing to a culture of continuous improvement.
This position is for an Administration and Human Resources Officer. The role is for 5 days a week, hours are 8.00 am until 4.06 pm.
Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.
Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.
An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employees position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.
Processing and monitoring of personnel transactions including leave entry and approval on Edupay.
Management of Time in Lieu including but not limited to calculation, entry and submission.
Maintain strict confidentiality with personnel records and staff personal issues.
Liaise with the Daily Organiser daily regarding staffing that affect timetable issues.
Be responsible for the accurate management of staff files and record keeping.
Support relevant Leadership staff with the personnel functions of the College
including but not limited to workforce planning, staff selection procedures, maintenance of personnel records, payroll functions, Workcover and Local Consultative Committee and Whole School Organisation meeting support.
Provide up to date information to staff regarding conditions of employment for all staff.
Providing advice in respect to relevant awards and conditions, superannuation requirements, leave entitlements and responsibilities of school employees.
Undertake a range of research tasks and investigations as required relating to personnel
Advise the Business Manager on issues relating to personnel.
Set up processes that will support the effectiveness of communication to all staff in relation to personnel issues.
Awareness and implementation of Department of Education and Training Human Resources policies and procedures.
Create written documentation including contracts and letters for Principal or Business Manager
Administer new staff inductions.
Take responsibility for the processing and monitoring of recruitment processes on Recruitment Online, including processing application paperwork, completing suitability checks, advising panels and visa nomination.
Coordinate the Recruitment process ensuring merit and equity maintained.
Maintain a high level of system knowledge including Edupay, Recruitment Online, Cases21, Compass, Edval, eduGate, eduPass, eduSafe and eduStar Teachers and Principals Notebook system.
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces. It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via [email protected]
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
https://www2.education.vic.gov.au/pal/child-safe-standards/policy
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview
- All applications must include current names and contact details of a minimum 3 referees
- Application length including covering letter, selection criteria response and curriculum vitae is to be kept to a maximum 10 pages
- All applications must include current names and contact details of a minimum 3 referees
- Application length including covering letter, selection criteria response and curriculum vitae is to be kept to a maximum 10 pages
Bairnsdale Secondary College, is located in the township of Bairnsdale approximately 300kms east of Melbourne CBD and is sited on Gunai-Kurnai land. The College has approximately 1300 students enrolled drawing on local communities, over 60% of these students travel to school on buses.
Bairnsdale Secondary College has much to celebrate when we reflect on the past few years. The dedication, resilience and professional commitment of all staff and students to continue to push forward, has really been remarkable.
The College embraces the entire school community. Our vision is to create a learning community with a focus on improving teaching practice through ongoing performance development so that students¿ outcomes improve. We have made significant gains in embedding the staged implementation of SWPBS (School Wide Positive Behaviour System). The College values are:
· Respect
· Resilience
· Responsibility
We have a system of 'values points' to recognise the positive behaviour within our student cohort. The prime purpose of our College is to maximise the opportunities and choices for all of our students to ensure they are confident individuals who make positive contributions to their communities. The connection between Wellbeing and Teaching and Learning is always a key focus. Our College supports the needs of all students in terms of wellbeing, a safe and positive learning environment and striving for excellence in academic outcomes for all students to improve choice and opportunity when their time at Bairnsdale Secondary College is concluded.
Parent Satisfaction has seen significant improvement, falling just shy of the state average for Victorian Secondary Schools. Measures of endorsement by the staff on the College Climate, has seen significant improvement, being above the state average for Victorian Secondary Schools. These factors combined show a significant development in our desire for whole school improvement. Whilst we celebrate fabulous progress being made in all areas at the College, we continue to strive for continuous improvement.
Submitting an application
Please make sure you provide the following -
1. Cover letter to the Principal and with job number you are applying for
2. Current resume detailing experience and skills
3. Key selection criteria responses with no more than half a page per criteria.
4. Copy of your VIT card or WWC card, whichever is applicable.
5. Copy of your qualifications.
6. List of at least 2 referees emails and /or contact details.
If you are successful to be shortlisted, you will be contacted to arrange a date and time for an interview with a panel including the Principal.
We look forward to receiving your application.