Work Type: Fixed-term - Full-time
Salary: Salary not specified
Grade: Education Support - Level 1, Range 3
Occupation: Administration
Location: Melbourne - CBD and Inner Metro suburbs
Reference: 1523582
SC1 Demonstrated ability to work independently, flexibly, and constructively in a team ensuring the continuous and efficient operation of the work environment, as well as working creatively and proactively to enhance work systems, practices and relationships.
SC2 Demonstrated knowledge of DE human resources policy and guidelines including proficiency in using EduPay and School Jobs Victoria or demonstrated experience in a Human Resources role
SC3 Demonstrated high level written and oral communication skills and high-level interpersonal skills with an ability to relate effectively and sensitively with teaching and support staff as well as students, parents, external providers and the wider school community
SC4 Demonstrated knowledge of DE Operating Systems, including CASES21, EduPay, and School Jobs Victoria.
SC5 Having well-developed organisation skills with a demonstrated ability for effective time management, establishing priorities, procedures and guidelines relating to the work area that display initiative and attention to detail.
Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.
Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.
The provision of business management responsibilities becomes a feature at range 3. Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.
This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years. Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered. Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.
An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee¿s position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.
Human Resources - Central & Local Payroll
Assist with Central & Local Payroll - this includes processing hires, employment contracts and communicating with successful applicants.
Maintain staff personnel records for central & local payroll.
Prepare HR correspondence for the Principal and Human Resource Manager.
Onboard new staff.
Provide HR information to staff on relevant policies, DE HR Guidelines.
Enter the fortnightly local payroll timesheets in EduPay.
Review School HR procedures as required and ensure the school is up to-date with new DE policies.
Monitor VIT & WWC registers.
Ensure personal employment paperwork is processed and filed as per DE guidelines.
Preparation of HR spreadsheets, database and other complex documents.
School Jobs Victoria
Assist in recruitment procedures on School Jobs Victoria and EduPay, and ensure all DE policy and legal requirements are met.
Assist in advertising positions as directed by the Principal & Human Resource Manager.
Provide panel members with applications, calendar invites and other relevant documents for interview process.
Schedule & co-ordination of interviews and communicate with applicants for central payroll & Position of Responsibilities.
Process hire of local payroll staff on EduPay.
Archive all advertised jobs as per DE requirements.
Delivery of School Services
Other Duties
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces. It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via [email protected]
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
https://www2.education.vic.gov.au/pal/child-safe-standards/policy
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview
Please ensure that your application includes:
All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
A probationary period may apply during the first year of employment and induction and support programs provided.
Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx
University High School is a large inner-city secondary school, catering to the local area including Parkville, Carlton, North Melbourne and the Melbourne CBD. The school has a rich and proud history of providing outstanding educational opportunities to its unique and diverse local community, which represents a wide range of language, cultural and socio-economic backgrounds. Our students are the heart and soul of our school, and enrolment growth has been rapid over the past five years. In 2025 we have over 1975 students enrolled. All Year 9 students are based at the newly opened Lonsdale St campus for their entire program, and up to 150 Year 11 and 12 students are enrolled in the specialist science program, Elizabeth Blackburn Sciences (EBS). This is a select-entry program, but UHS itself is a neighbourhood, not a select-entry, school. UHS is also the host school for the Gene Technology Access Centre (GTAC), the first of the state-wide Science Centres, which celebrated its 20th anniversary in 2024.
In 2025, the school is in the fourth year of its Strategic Plan and revised leadership structure. This Strategic Plan has had a focus on developing consistent, collaborative and whole-school practices to support strong student-teacher relationships and connection to school; and to enhance student learning growth through responsive and explicit teaching. This has led to the development of new, whole school frameworks for both relationships and engagement (using BSEM and SWBPS) and for teaching and learning.
The school's values were redefined in 2022. They are:
- Curiosity: We are open to new ideas about the world and each other. We seek to learn, explore and understand.
- Kindness: We treat each other and our world with respect, humanity and empathy.
- Excellence: We uphold high standards, challenging ourselves to grow in all we do. We persevere and show resilience to be our best.
- Connection: We know that we are stronger together. We work to ensure that all belong equally in our community.
Students are expected to engage with all aspects of the formal curriculum and recognition is given to both outstanding achievement and to positive participation and improvement. The co-curricular program caters for a wide range of student interests and abilities and student participation at all levels is fostered. Student voice and leadership is embraced within the school and at all levels through a variety of forums.
The school's curriculum encompasses the breadth of Domain learning areas with students undertaking a wide range of subjects. Year 7 and 8 provide a solid foundation in all learning areas; whilst Year 9 students combine a year-long standard curriculum program with opportunities for guided thematic inquiry and community engagement. Students in Years 10-12 access an elective program with a rich choice of subjects including VCE, VCE-VM and VET.
Staff work in collaborative teams through domains, program areas and Professional Learning Communities (PLCs). A wide range of professional development opportunities, in both internal and external contexts, are available to all staff.