Overview
Work Type: Ongoing - Full-time
Salary: Salary not specified
Grade: Education Support - Level 1, Range 2
Occupation: Administration
Location: Melbourne - CBD and Inner Metro suburbs
Reference: 1483032
Selection Criteria
SC1 Proven experience in providing high-quality reception and administrative support in a school, or similar environment, delivered with professionalism, efficiency, and a positive attitude
SC2 Demonstrated capacity to work and collaborate with others in a team environment
SC3 Demonstrated capacity to communicate effectively within a team environment with members of the school community including students, staff, parents, and other stakeholders
SC4 Demonstrated high level of organisational skills and the ability to coordinate and prioritise workflow, along with the ability to work to and meet deadlines
SC5 Demonstrated proficiency in systems relevant to the role, preferably including CASES21 Administration and Finance, Compass, AIMS, PAL and the Microsoft office suite.
Role
An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.
Responsibilities
This role includes, but is not limited to the following duties:
- Provide routine reception and administrative responsibilities including assisting with telephone, email, and face to face enquiries, deliveries, and stock control
- Maintain and process school-related data electronically across various areas, including enrolments, creditor payments, sundry debtor invoicing, AIMS, events, and hire enquiries, using Department of Education and third-party systems. Our team operates in a fully digital environment, collaborating effectively and completing tasks without the need for printing
- Assist in coordinating internal and external school event bookings
- Assist in the effective delivery of a range of general administrative services across the school
- Undertake First Aid Officer duties as required
Who May Apply
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
EEO AND OHS Commitment
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via [email protected]
Child Safe Standards
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
https://www2.education.vic.gov.au/pal/child-safe-standards/policy
DE Values
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview
Conditions of Employment
- All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
- Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
- A probationary period may apply during the first year of employment and induction and support programs provided.
- Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx
Location Profile
Join a unique and dynamic team at the Centre for Higher Education Studies (CHES) as a full-time member of our education support team.
The hours of work and start date for this position can be negotiated for the right person.
A bonus incentive payment of up to $5000 will be paid over 2 years for the successful person.
Our Purpose
Located at 669 Chapel Street, South Yarra, our purpose-built, four-storey facility features state-of-the-art amenities. CHES is designed to support high-achieving and high-ability students by providing the space, structure, and support needed to extend their learning beyond a traditional VCE experience. To support students across the state, we use a `hy-flex¿ learning model. CHES students can learn on-site, online or a blend of both through our high-tech and flexible specialist spaces.
As a statewide provider of Higher Education Studies, we offer first-year university subjects and deliver four highly regarded VCE studies.
Interested in joining CHES?
For more information or to arrange a visit, please contact:
Belinda Hill, Business Manager
¿¿ [email protected]
¿¿ 03 9063 1170
Visit our website: https://ches.vic.edu.au