Work Type: Ongoing - Full-time
Salary: Salary not specified
Grade: Education Support - Level 1, Range 3
Occupation: Administration
Location: Melbourne - Eastern suburbs
Reference: 1500296
1. Qualifications and Experience
Required: experience as an Executive Assistant supporting a Principal, CEO, or senior executive within a complex organisation.
Desirable: tertiary qualifications in Business Administration, Management, or similar
2. Executive Support and Organisation
Demonstrated ability to provide high-level executive support, manage multiple priorities, and meet tight deadlines with accuracy and initiative.
3. Communication and Interpersonal Skills
Exceptional written and verbal communication skills, including the ability to prepare professional correspondence, reports, and presentations. Demonstrated capacity to engage with a wide range of stakeholders with professionalism and diplomacy.
4. Digital and Systems Literacy
Advanced proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint, SharePoint) and digital workflow tools (e.g., DocuSign, Power Automate). Capacity to identify and implement technological improvements that enhance efficiency. Please note that Excel skills may be tested as part of the interview process.
5. Professionalism and Confidentiality
Proven ability to handle sensitive information with integrity, discretion, and a high level of emotional intelligence.
6. Alignment with School Values
Commitment to Balwyn High School¿s values, and to fostering a culture of excellence and continuous improvement consistent with the school¿s Creating Futures vision.
Balwyn High School is a large and high performing Victorian government school, renowned for excellence in learning, teaching, and leadership. Operating at a scale and standard comparable to leading independent schools, BHS continues to invest in exceptional people and innovative systems that support our ¿Creating Futures¿ vision.
The Executive Assistant (EA) to the Principal provides high-level executive and administrative support to the Principal, ensuring the effective operation of the Principal¿s Office and the smooth coordination of school leadership, governance, and communications.
This role requires outstanding professionalism, discretion, and initiative, with the ability to anticipate needs, manage complex priorities, and maintain productive relationships with internal and external stakeholders.
Key Responsibilities
1. Executive Support
2. Governance and Leadership Coordination
3. Office and Communication Management
4. Strategic and Operational Support
5. Professional Standards and Discretion
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces. It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via [email protected]
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
https://www2.education.vic.gov.au/pal/child-safe-standards/policy
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview
Position Tenure: 10/11/2025 ¿ Ongoing, or 27/01/2026 ¿ Ongoing (based on availability of the successful candidate)
Instructions
Applicants are free to structure applications in any manner they choose, but must ensure that the following are included:
Additional Requirements
Additional Information
Information about Balwyn High School, its ethos, programs, the Strategic Plan 2021 - 2025, Vision, Values and Mission Statement can be found on our website: https://www.balwynhs.vic.edu.au