Work Type: Ongoing - Part-time
Salary: Salary not specified
Grade: Education Support - Level 1, Range 5
Occupation: Administration
Location: Melbourne - Northern suburbs
Reference: 1500228
1. High-level administrative and organisational skills
Demonstrate the ability to manage multiple tasks, meet deadlines, and maintain attention to detail in a busy school environment. Coordinate schedules, prepare documentation, and support day-to-day administrative functions with accuracy and efficiency.
2. Executive support and calendar management
Provide executive-level support, including diary and appointment management, meeting coordination, and preparation of agendas, minutes, and reports. Manage confidential and sensitive information with discretion.
3. Strong written and verbal communication skills
Communicate professionally with staff, students, parents, and external stakeholders. Prepare clear correspondence, reports, and documentation in a timely and accurate manner.
4. Proficiency in ICT and administrative systems
Use a range of software applications, including Microsoft Office Suite, Compass, CASES21, and Google Workspace (Docs, Sheets, Forms). Learn and apply new digital tools to support school operations and administrative processes.
5. Ability to work independently and collaboratively
Work independently and as part of a team within a fast-paced and evolving school environment. Demonstrate initiative, problem-solving skills, and flexibility in responding to changing priorities, using a solutions-focused approach that supports colleagues and contributes to the smooth functioning of the College.
6. Commitment to the values and ethos of the school
Understand and uphold the schools vision and values. Contribute to building the foundations of a new and growing school community through professionalism, reliability, and a student-centred approach.
As a member of the school leadership team, you are responsible for managing the following:
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces. It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via [email protected]
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
https://www2.education.vic.gov.au/pal/child-safe-standards/policy
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview
Please ensure your application includes both a cover letter and curriculum vitae.
Each Key Selection Criterion (KSC) should be addressed on a separate page, with a maximum of one page per criterion.
Applicants are encouraged to contact the College Principal on (03) 8407 8888 for further information prior to submitting an application.
As a new and growing school, we are looking for Education Support staff who are passionate about contributing to the development and success of our college. This role requires flexibility, teamwork, and a willingness to adapt to the changing needs of our school community.
If you are someone who enjoys supporting both students and staff, takes initiative, and is eager to be part of a collaborative and evolving environment, we warmly invite you to apply.
Wollert Secondary College opened in 2023 and is located in a developing growth corridor, with enrolments steadily increasing. The school currently has just under 400 students across Years 7 to 9 and is projected to grow to approximately 580 students by 2026, expanding to Years 7 to 10. By 2028, when the College offers a full Year 7-12 program, total enrolments are expected to reach approximately 1,000 students.
Wollert Secondary College is a Supported Inclusion School, which is a mainstream setting with additional professional expertise and purpose-built facilities to support students with intellectual disabilities. We offer excellent learning opportunities for all students through high-quality programs founded on evidence-based, high-impact teaching and learning practices.
At Wollert Secondary College, we pride ourselves on empowering, preparing, and equipping students for the opportunities and challenges they will encounter beyond school. It is an exciting time to be part of the Wollert Secondary College community. We are known for our positive learning culture, dynamic educators, robust curriculum, strong wellbeing support, beautiful grounds, state-of-the-art technologies, and distinctive facilities.
Our vibrant school culture has generated strong community engagement and high demand for enrolments.
We offer a rich, contemporary, and comprehensive curriculum, complemented by a wide range of student excellence programs, co-curricular clubs, leadership opportunities, adventure camps, and year-round house activities.
We hold high expectations for student achievement. Our students are encouraged to strive for their personal best and take full advantage of the many opportunities available to showcase their talents, pursue their interests, and continue building knowledge and skills for life.
Looking ahead, Stage 2 of our school build is scheduled for completion by the end of Term 1, 2026. This exciting development includes a brand-new Arts and Technology building, a new learning neighbourhood, and the addition of nine new portable classrooms. These state-of-the-art facilities will significantly enhance the learning environment, providing students with innovative, modern spaces designed to support and enrich their educational experience.
Our Mission
Our mission is to foster a learning environment where students Aspire, Acquire, and Achieve. Students at Wollert Secondary College are aspirational learners who are guided to acquire the necessary skills and knowledge to achieve personal success.
Our Vision
Preparing our students for the brightest future, Wollert Secondary College is committed to delivering a learning experience that supports each student¿s individual needs, passions, and dreams. Our inclusive and engaging environment fosters a love of learning, empowering students to embrace challenges and explore new experiences, while ensuring learning remains rich, relevant, and meaningful.
Our Values
At Wollert Secondary College, our values underpin all that we do. We aim to build a strong, respectful, and inclusive school culture by living out the values of:
The Executive Assistant / General Administration role provides high-level administrative and executive support to the school leadership team, ensuring smooth day-to-day operations. Key responsibilities include diary and meeting management, preparation of correspondence and reports, handling confidential information, and supporting staff, students, and parents.
The role also involves general administrative tasks, use of digital tools and school systems, and contributing to a collaborative, professional, and student-centred school environment. Management of a major school or district initiative, project, or Department-targeted strategy may also be part of this role.
As an Education Support position, the role supports educational services provided to students but does not include teaching duties as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic). Supervision of students is only required where integral to the role, such as individual or small-group supervision under controlled circumstances, with overall responsibility for students remaining with a teacher.