Work Type: Fixed-term - Full-time
Salary: $79,122 - $96,073
Grade: VPS 3
Occupation: Administration
Location: Melbourne - CBD and Inner Metro suburbs
Reference: VG/DE/VSBA/1915348
About the Department
The role of the Department of Education is to support Victorians to build prosperous, socially engaged, happy and healthy lives. It does this by supporting lifelong learning and healthy development, strengthening families and helping to equip people with the skills and knowledge for a 21st century economy and society.
About the Victorian School Building Authority
The Victorian School Building Authority (VSBA) is part of the Department of Education. Established in 2016, it oversees Victoria's largest school building program since the state introduced free public education in the 1870s.
The VSBA upgrades and expands existing schools and plans, designs and builds new schools to meet enrolment demand. We also support schools to maintain their buildings and grounds by offering expert advice and coordinating maintenance programs and grants.
With Victoria recently introducing two years of funded kindergarten, the VSBA is also working with the early childhood sector on a massive kindergarten construction program.
About the Division - Strategy and Planning Division
The Strategy and Planning Division is responsible for the VSBA's operating framework, investment strategy, policy setting, asset information management, budget strategy and coordination, along with the delivery of specific school strategies, costings, allocate resources for growth, maintenance, and projects through school application- based programs. The Division also plans and co-ordinates delivery of new early childhood facilities and support for the wider early childhood sector to build, improve and upgrade infrastructure through a number of grants programs, including programs which provide funding to make kindergartens inclusive for children of all abilities.
Sector Partnership & Grant Branch
This Branch administers the Building Blocks grants program delivering grants programs to build new and expand and improve kindergartens, making them safer and more accessible. It also delivers the ‘Building Blocks Partnership' program which seeks to agree pipelines of projects between the Department and Councils/non-profit providers to support the delivery of Three and Four-Year-Old kindergarten. The Branch also leads the effective delivery of our infrastructure grants programs for non-government schools.
Early Childhood Infrastructure Planning – State Projects Branch
The Early Childhood Infrastructure Planning - State Projects Branch plans and coordinates the delivery of infrastructure needed to ensure the successful implementation of the Three-Year Old Kindergarten and Best Start Best Life Reforms. The Branch is made up of four teams:
Early Childhood Infrastructure Planning – Strategy & Governance Branch
The Early Childhood Infrastructure Planning - Strategy and Governance Branch collaborates with the other two branches in the Early Childhood Infrastructure Planning area (namely the ECI Planning State Projects Branch, and the Sector Partnerships and Grants Branch), as well as with other branches in the VSBA and the Department to lead the strategic implementation of early childhood reforms.
This branch plays a crucial role in analysing all SA2s identifying where kindergarten infrastructure is required to meet demand as well as in identifying sites and planning acquisition of land to support the implementation of the Best Start Best Life (BSBL) reforms
The branch is also responsi ble for land strategy and the enabling strategic environment for the BSBL program including the developing the necessary legislative and statutory planning framework.
About the Role
This is a Fixed Term role until 30/06/2029.
In this position you will provide support to three Directors and their Teams in the Victorian School Building Authority, with tasks including diary and calendar management, mail and document distribution, processing invoices and payments, organizing room bookings and providing administrative assistance for meetings. You will ensure the completion of time critical tasks, maintain accurate and accessible records, and assist other teams in the division where required. This may also include dealing with phone calls and queries received via the external general enquiry line.
To be successful in this role, you will need a demonstrated background in providing administrative support to senior executives.
The ideal candidate will possess:
Our goal is to make every interaction with the VSBA a positive one for our customers, colleagues and key partners regardless of our individual role or team.
All VSBA staff have a shared responsibility to meet the same service standards outlined in the VSBA Customer Service Charter. Our goal is to make every interaction with the VSBA a positive one for our customers, colleagues and key partners regardless of our individual role or team.
Attributes
Candidates will be able to demonstrate their ability to work confidently and constructively with key internal/external stakeholders.
Desirable Qualifications and Experience
Desirable:
How to apply
Applicants are encouraged to include a Curriculum Vitae and a Cover letter addressing the key selection criteria provided in the position description.
Further Information
For more details regarding this position please see attached position description for the capabilities to address in application.
The department values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about our work, working for the Department, diversity and inclusion, and our employment conditions visit the Department website and our Diversity and Inclusion page
Applicants requiring adjustments can contact the nominated contact person.
Information about the Department of Education's operations and employment conditions can be located at www.education.vic.gov.au.
For further information pertaining to the role, please contact Hiring Contact: Bonnie Swan [email protected], or 03 7022 5603
Preferred applicants may be required to complete a police check and may be subject to other pre-employment checks. I nformation provided to the Department of Education will be treated in the strictest confidence.
Please let us know via phone or email if you require any adjustments to ensure your full participation in the recruitment process or if you need the ad or any attachments in an accessible format (e.g., large print) due to any viewing difficulties or other accessibility requirements.
Application close 11:59pm Tuesday, 7 April 2026.