Work Type: Fixed-term - Full-time
Salary: Salary not specified
Grade: Education Support - Level 1, Range 3
Occupation: Administration
Location: Melbourne - Inner South East suburbs
Reference: 1513286
SC1 Demonstrated technical knowledge and expertise relevant to the position.
SC2 Demonstrated commitment to professional learning and growth for both self and others.
SC3 Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.
SC4 Demonstrated experience in undertaking high-level tasks within an educational environment and supporting the operational and strategic priorities of the Principal and Executive Team.
SC5 Demonstrated behaviours and attitudes consistent with Department of Education values.
Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.
Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.
The provision of business management responsibilities becomes a feature at range 3. Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.
This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years. Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered. Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.
An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee's position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.
Attendance may be required during some school breaks and a leave purchase allowance will be paid for this time.
The purpose of this position is to provide direct assistance to the Principal and to manage the Principal's office. This is a busy position with significant responsibilities and high-level interactions with senior staff and senior personnel from external organisations. A high level of professionalism and confidentiality are key components in carrying out this role.
The role also entails the coordination of all aspects of the annual enrolment process for new students, including Year 7 transition and support for admissions throughout the year for Years 8-12.
Executive Assistant - Provide a high level of confidential administrative support to the Principal.
Under the direction of and working with the School Principal
Principal's diary management
Provide a high level of confidential administrative support to the Principal
Through a sound knowledge of the vision and values, policies and procedures of the school, provide Principal with information, ideas and support
Organise events and functions
Admissions Registrar - Coordinate all aspects of the enrolment process including the administration of the Transition Process
Coordinate all aspects of the Year 7 Transition enrolment process, including
Preparation and distribution of enrolment information packs
Coordination of enrolment information sessions to families
Organisation of enrolment interviews
Tracking of enrolments
Coordination of the preparation and distribution of Year 7 enrolment offers (initial and subsequent round offers)
Maintaining student re-enrolment records and interim databases
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces. It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via [email protected]
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
https://www2.education.vic.gov.au/pal/child-safe-standards/policy
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview
Applicants are expected to submit the following:
A cover letter addressed to the Principal
A curriculum vitae including the names, positions and telephone and email contact details of 3 referees
A statement addressing the key selection criteria.
Ashwood High School was recognised in 2021 as one of the `Top 10 Government Schools in Victoria for VCE results, where the median study score was 33. Ashwood High School also gained recognition in 2023 as the highest ranked local entry high school in Victoria for university pathways. Ashwood High School is an aspirational co-educational secondary school providing an outstanding all-round educational experience, encouraging, inspiring, and cultivating students to be positive contributors to our world. Having served as an integral part of the community since 1962, Ashwood High School interweaves traditional values with a contemporary understanding of education. Our state-of-the-art facilities are situated on a 17 ha site with spacious, unparalleled grounds. A major building program has recently been completed of a new STEAM and Research Centre, opening at the end of 2023.
We develop critically aware, reflective, resilient, confident, and independent learners for life. We are proud of our strong sense of community and provide a welcoming, safe, secure, and orderly learning environment. The school has established the necessary preconditions ¿ safety, high expectations, routines, and authentic relationships to actualise an environment where students are afforded opportunities to celebrate success in all its forms. Our substantial awards and recognition program run throughout the school with an emphasis on student voice and agency.
We believe deep learning is facilitated by outstanding teaching. This occurs when all learners are actively engaged in a variety of differentiated and challenging learning tasks that are academically rigorous. We value the whole person and are committed to creating positive, adaptable, and socially aware citizens of the world. Our students are provided with an outstanding array of extra-curricular activities to cultivate student talent across what we believe are the four elements of a GREAT school:
As members of the Ashwood High School community, staff, and student behaviours are informed by our School Vision and Motto: `Vision Inspired Action¿ and guided by our school `CHOIR' values:
Community of learning and trust
High Expectations Aspire to your personal best
Optimism, reflection, and resilience
Innovation, creativity, and sustainability
Respect for teachers, students, school, and self-respect.
Our school¿s motto, `Vision Inspired Action', is reflected in the behaviours and actions of staff, students, parents, and partners. Together, we are committed to creating and sustaining a proud school culture of empowerment and excellence based on mutual respect. Deep learning is facilitated through outstanding teaching that is strengthened by supportive and authentic relationships. The Ashwood High School community is proud of our students¿ achievements, contributions to the community, conduct, personal presentation, courtesy, and manners.
We encourage our students to develop responsibility for their own learning, progress, and behaviour. We foster collaboration and cooperation with shared expectations of success. Ashwood High School is committed to providing innovative teaching and learning strategies. We are dedicated to establishing supportive and authentic relationships to ensure our students enjoy learning and achieve their full potential. Our school is committed to realising student wellbeing, engagement, and achievement through focused effort on four priorities for continuous school improvement:
Over the past few years, Ashwood High School has undergone significant transformation and is experiencing the highest demand for enrolment in the history of the school. This growth has led to the creation and implementation of two mini schools: Middle School (Years 7-9) and Senior School (Years 10-12). This structure enables the ages and stages of learning to be fostered, developed, and celebrated.