Work Type: Fixed-term - Full-time
Salary: Salary not specified
Grade: Education Support - Level 1, Range 2
Occupation: Administration
Location: Melbourne - Southern suburbs
Reference: 1552489
SC1 Demonstrated administrative experience in a school, Arts organisation, or similar relevant setting, with capacity to manage competing priorities within a dynamic environment.
SC2 Demonstrated experience coordinating and operating high level administrative systems, to support event coordination and logistics.
SC3 Highly developed organisational skills with strong attention to detail.
SC4 Demonstrated proficiency in the use of computerised systems, processes, and technical equipment, with a high ability to maintain accurate records and manage data.
SC5 Demonstrated high level communication skills, including expertise in written communication and maintaining documentation.
SC6 Effective communication skills and the ability to work collaboratively with staff, students, and external stakeholders.
The Education Support Officer Arts Administrator provides administrative support to the Arts Department and works closely with the Head of Arts, Head of Music, and Production Coordinators to support the effective day-to-day operations of the Arts Program, Musician Development Program (MDP), and College Production. The role reports directly to the heads of each of these departments, as well as liaises with the college operations group (COG) in terms of the day-to-day coordination of events.
The person in this role is responsible for key administrative tasks relating to MDP and Production, including enrolments, contracts, invoicing, instrument hire, purchasing processes, scheduling, and maintaining accurate records.
In addition to these core administrative functions, the role provides broader coordination support across the Arts Department including Production, MDP concerts and performance administration, event planning and support, audition and rehearsal administration, attendance management, music resource management, and event coordination.
The Arts Administrator supports the preparation of performance programs and planning documentation, coordinates administrative arrangements for performances, rehearsals and masterclasses, maintains key program documentation and newsletter items, and assists with the support of instrumental staff.
The position operates under routine direction and established guidelines, with work subject to monitoring and review by the Head of the Department and the college principal team. The person in this role will also liaise and assist Arts staff with other relevant duties as required.
1. General Administrative Duties
Attend and assist as required for Production, MDP, and other Arts events.
2. Staff and Student Administration and Support
Liaising with Daily Org regarding timetable adjustments, scheduling matters and room allocations, as required.
3. Instrument and Performing Arts Resource Management
4. Arts Program Documentation and Publications
5. Financial & Purchasing Processes
6. Event & Performance Coordination
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces. It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via [email protected]
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
https://www2.education.vic.gov.au/pal/child-safe-standards/policy
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview
Kambrya College is a co-educational Government secondary school in Berwick, Victoria, Australia. In 2026, we have a student population of over 2500 students. We offer a broad range of programs from Years 7-12, culminating in highly effective VCE (academic and vocational majors) programs in the senior years. Our VCE results place us in the top 13% of Victorian Government Secondary Schools.
Our staff culture is one of both high expectations and collective efficacy. Our annual DET staff opinion survey results consistently show that we are 10-20% above the state average in all core indicators, such as school climate, collective efficacy, collective focus on student learning, and staff trust in colleagues. Overall, our staff survey results show that for school climate indicators we are in the top 10% of all Victorian Government Schools. Our College also has a strong focus on developing leadership skills for staff, and we have a broad range of leadership positions available for staff to progress their careers. We take particular pride in our approach to supporting and mentoring teachers who are new to the profession.
Kambrya College provides outstanding support and opportunities for all teachers to develop their skills. Our school culture is extremely positive, with Department of Education School Staff Survey results above the 90th percentile in many categories. For example, our ¿Staff Trust in Colleagues¿ component in 2023 was in the 92nd percentile in the state.
Graduate teachers are extensively supported to achieve their full registration with VIT, through a simple and streamlined process with extensive support. In addition to the regular 5% reduction, our beginning teachers have their teaching load further reduced to give them access to DE¿s ¿Career Start Program¿ which includes PD and additional mentoring.
The career opportunities at Kambrya College are vast. With a structured Leadership Development Program, one-to-one GROWTH coaching for all teachers and tiered opportunities for leadership and development, we have an extremely high staff retention rate.
In the Junior School (Years 7-9) we operate four vertical sub-schools which each reflect one of our core values (integrity, achievement, respect and compassion). Students join one of these four sub schools and remain in this sub school with their peers and a core group of teachers until the end of Year 9. Senior School students are still part of a sub school however they have their own separate buildings and facilities including a study room and access to a small kitchen.
Our College has a great range of facilities, including seven fully functional science laboratories, three kitchens (including one hospitality centre), a three court gymnasium complex, a 200 seat performing arts theatre, woodwork and systems technology rooms and art studios. The College has a strong focus on developing numeracy and literacy skills for all students and has a range of programs to support student development. To support aspiring athletes, the College also runs an Athlete Development Program and has recently constructed a new fitness centre to support their program. For those with a passion for performing arts, the College offers a Musician Development Program (MDP) with a large number of bands/ensembles, specialist instrumental staff, a variety of instruments to learn and numerous opportunities to perform. The annual College Production brings together all aspects of visual and performing arts and remains one of the prized all-inclusive student events on the calendar each year. Our vocational training facilities for senior students include fully equipped centres for Building and Construction, Plumbing, Hairdressing, Beauty Services, Hospitality and Kitchen Operations, and Sport and Recreation Management. At the end of 2024 a stunning new two-story building was opened, along with an extension to the science wing of two additional chemistry classrooms.
Kambrya builds and maintains strong international connections with sister schools in Japan and Germany. Furthermore, the College facilitates a range of Australian based camps and experiences for students.
We have a strong focus on student health, engagement and wellbeing, and we are use a School Wide Positive Behaviour System to recognise student behaviours and create a culture of mutual respect. We have a large Student Health, Wellbeing and Engagement Centre which hosts a range of clinicians and counsellors to support students. We have a range of tailored programs to support both the emotional and academic development of our students.
Our annual Student Attitudes to School survey results demonstrate that we are a school on a strong trajectory of improvement, and in the last five years we have increased all measures significantly. Many are now in the top 20% of the state, and some even in the top 10%. Overall, we increased from the bottom 49% in 2017 to the top 25% of all Victorian Government Secondary Schools in 2022.