Work Type: Ongoing - Full-time
Salary: Salary not specified
Grade: Education Support - Level 1, Range 3
Occupation: Administration
Location: Melbourne - Eastern suburbs
Reference: 1497676
SC1 Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.
SC2 Demonstrated capacity to work and collaborate with others in a team environment.
SC3 Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.
SC4 Possess the technical knowledge and expertise relevant to the position including demonstrated knowledge of student enrolment process on CASES21.
SC5 Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.
SC6 A commitment to professional learning and growth for both self and others.
An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.
An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.
Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3).
A role at this range may include:
An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available. Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialised student/teacher support tasks, or technical tasks as experience in the role is gained.
Key Responsibilities
In this role, you will be the welcoming face of the school, providing high-quality front office support to students, families, and staff. You will manage smooth day-to-day school office functions, student enrolments and data, coordinate event communication and parent engagement, assist with community events and transitions. The position also involves supporting compliance requirements, first aid, resource management, and finance administration.
Enrolments & Transition
· Manage all student enrolments in CASES21, overseeing enrolment processes for international students, as well as monitoring the Student Insights and VISIT portals.
· Coordinate enrolment tours/interviews with new families and leadership team.
· Prepare and distribute enrolment packs, confirmation letters, transition information, and Compass login details.
· Maintain student filing systems, including archiving and custody restriction management.
· Forecast student numbers for future planning, sharing with relevant teachers and leadership team.
· Support new families with digital platform access and onboarding.
· Support foundation and Year 6 to 7 transition, aligned with DET guidelines and the school¿s Transition Timeline.
· Keep updated and distribute resources and enrolment packs for interested families and feeder kindergartens.
· Assist with transition day programs and activities
Administration & Front Office
· Act as the `face of the school, warmly greeting students, visitors, families, staff and manage enquiries.
· Maintain accurate records across the school¿s IT systems (CASES21, Compass, and school databases).
· Oversee student data and attendance processes, including absences, late arrivals, early departures, and follow-ups for unexplained absences.
· Support school census data and submissions in CASES21.
· Answer incoming phone calls and queries and coordinate communication across the school.
· Monitor and manage the CFPS general email account, ensuring timely responses and follow-up.
· Ensure compliance with DET policy and governance requirements.
· Manage family notices and updates including curriculum days, and parent-teacher interviews
· Assist with marketing and promotional materials for enrolments, school tours, and community events (i.e. flyers, signage, QR codes, social media posts).
Resourcing & Facilities
· Order and maintain school resources as required (i.e. stationery, staff room supplies, and additional student supplies)
· Oversee booking of school spaces and equipment, via compass.
· Coordinate student uniforms supplier information, liaising with suppliers and supporting families with ordering and sizing.
What We¿re Looking For
· Strong organisational skills and attention to detail.
· Excellent communication and interpersonal abilities.
· A calm, compassionate approach in a fast-paced, community-focused environment.
· Previous experience in administration (preferably in an educational setting).
· Previous platform experience in CASES21, Compass and Student Insights (ideal but not mandatory)
If you¿re a proactive, empathetic professional with a passion for student care and strong organisational skills, we¿d love you to join our friendly office team and help us create a safe, supportive environment where all students can thrive.
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces. It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via [email protected]
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
https://www2.education.vic.gov.au/pal/child-safe-standards/policy
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview
Casey Fields Primary School is situated in the richly diverse and rapidly growing suburb of Cranbourne East. We are a progressive/state of the art, 21st Century school, boasting one of the most contemporary learning environments in Australia. Our projected student population for 2025 is in excess of 1152 with a long-term projection of 1100 students.
Is the CFPS badge for you?
Do you want to be a part of a school that:
We are on a journey of curiosity
A positive culture is part of our DNA. We are committed and engaged in our role of making Casey Fields PS an inspiring place for learning. All decisions are centered around our students. We work together and support each other on our chosen journeys and encourage everyone to explore their curiosities. We respect all members of the community and approach all challenges with an open mindset.
We are focused on continual improvement and actively encourage our staff to explore and innovate within their practice. We have adopted a Design Thinking approach where staff and students are encouraged to think outside of the box. Our student-centered approach to teaching and learning actively promotes creative and critical thinkers.
As a part of our Design Thinking approach, staff regularly work in teams to undertake practitioner inquiry projects that tackle authentic issues facing our new school community. Every staff member is expected to have an impact on our journey of building Casey Fields PS.
Will you join us?
Are you a teacher who: