Overview
Work Type: Ongoing - Full-time
Salary: Salary not specified
Grade: Education Support - Level 1, Range 3
Occupation: Accounting, finance and procurement
Location: Melbourne - Western suburbs
Reference: 1502603
Location Profile
Brinbeal Secondary College
Are you looking for a school with an amazing staff and student culture, inviting & fantastic new facilitates, and aspirational students? Well, we have the school for you!
Our college is expanding, and we are excited to grow our team with a range of positions and opportunities available.
As a college that has recently opened, you will be part of the exciting journey of contributing to a new school culture and the creation of inclusive and engaging teaching in brand new state of the art facilities.
We are seeking dedicated educators who are committed to empowering colleagues and students, playing a pivotal role in our college community. We encourage applications from educators with all levels of experience, from graduates through to highly accomplished teachers.
As a new and growing school, the school has the capacity to negotiate part-time hours with any applicants who wish to be considered for part-time only.
About our School:
- Brinbeal Secondary College is one of the newest 7 - 12 Secondary College in Melbourne's west. The school opened its doors to its first cohort of Year 7 students in 2024 to a purpose built, state of the art educational facility.
- At present, the school has approx. 450 Year 7 & 8 students and will add an additional year 7 cohort each year until 2029 when it will become a 7 - 12 school.
- There continues to be great excitement in the community about our new school.
- In 2026, we will add Year 9 to our program and expect our enrolments to grow beyond 750+ in total.
- Our data shows we are achieving at or above network, similar schools and state for the majority of metrics in Student, Parent & Staff Opinion Surveys, Naplan and attendance - our students love coming to school.
- The school is situated in Melbourne's booming western growth corridor approximately 23 kilometres from Melbourne CBD and services the rapidly growing and aspirational communities of the highly sought after Grove and Grand Central Estates in Tarneit.
- Find out more via our website: Brinbeal Secondary College, Tarneit (brinbealsc.vic.edu.au)
Our Facilities:
Stage 1 state of the art educational facilities are now complete and includes:
- Administration and Resource Centre - featuring modern design and multiple learning spaces for a variety of teaching styles.
- Exceptional two storey Science and Technology building - with dedicated labs, materials and digital technology
- Large Learning Neighbourhood - featuring 14 general classrooms, multiple presentation and seminar spaces and an array of quiet and small group collaborative areas.
- Performing Arts building - featuring specialised drama, music and media spaces as well as four Food Technology rooms
- Large Community Hub - features 3 indoor basketball courts and multi-purpose exercise rooms
- Outside - we have extensive outdoor basketball courts as well as manicured landscaping that allows for multipurpose outdoor learning experiences.
Stage 2 funding has just been announced in the latest state budget and is due for completion by the start of the 2027 school year.
Our Values:
Brinbeal Secondary College's values are:
Respect - Have honour or regard for the worth of oneself, others and the school environment.
Acceptance - Value all members of the community as they present themselves and wish to be seen.
Aspiration & Achievement - Set ambitious goals and strive to achieve them.
Working at Brinbeal SC:
All staff at Brinbeal Secondary College have qualities which ensure the effective learning & wellbeing of our students at the school.
- This is a unique and exciting opportunity for you to work in a brand-new secondary school in the heart of the western suburbs, catering for the diversity of learners.
- You will be empowered by education support staff, teachers and leaders in a highly collaborative workplace, with opportunities for professional development and career advancement.
- As we grow, we will have many opportunities for leadership and positions of responsibility including Leading Teachers, Learning Specialists, Learning Area Leaders, Student Managers, Student Support Services etc.
- The Principal Class have an open-door policy and are always available to staff. They are highly visible both in the yard and frequent classes.
- Staff are highly motivated and skilled and are active contributors to the creation of a high achieving secondary school.
- Our staff are committed to professional learning and growth for both self and others to ensure we are maximising the learning outcomes of all students.
- We take particular pride in our approach to supporting and mentoring teachers who are new to the profession. Graduate teachers are supported in achieving their full registration with VIT through a streamlined and straightforward process with extensive support. In addition to the regular 5% reduction, our beginning teachers have their teaching load further reduced to give them access to DE's 'Career Start Program' which includes PD and additional mentoring.
If you are ready for the next challenge in your career in education and enjoy working collaboratively to enable student success and achievement, feel free to contact Principal Simon Haber either via phone or email to discuss the role further or to organise a school tour.
Selection Criteria
SC1 Demonstrate knowledge and experience in respect to accounts payable and receivable and financial management records systems.
SC2 Demonstrate ability to efficiently and accurately enter data, process payments and receipts, maintain records, generate reports, and adapt to new technology systems.
SC3 Experience with database management and filing systems (both electronic and paper-based).
SC4 High level organisational skills, including the capacity to prioritise workflows.
SC5 High level written and verbal communication skills, possess strong ICT capabilities, proven expertise and technical knowledge relevant to the position.
Role
Role Description:
The Finance Support officer employee will undertake tasks that support the smooth operation of the whole school. The role seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives. They will support the Business Manager with administrative support to the school including responsible for providing financial, administrative and clerical services in order to ensure effective, efficient and accurate financial and administrative operations.
An Education Support position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee¿s position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.
Essential Requirements of the Role
- Maintain high levels of confidentiality
- High organisation and time management skills
- High Interpersonal Skills
- Capacity to work as a member of team
Responsibilities
Responsibilities
Responsibilities may include but are not limited to:
As directed by the Business Manager/Principal:
- Maintain family/sundry debtor financial records in Cases21 and Compass, including hirer records and invoicing
- Process and maintain BPay, Compass payments, Direct Deposits, EFTPOS and cash transactions, including bank deposits
- Process credit notes and refunds as required, with appropriate approvals
- Follow up any outstanding extra-curriculum contributions for current or exiting students
- Manage and process CSEF applications and post newsfeeds on Compass providing information to families regarding the CSEF process
- Maintain orders/invoice and payment financial records and procedures in accordance with school process, adhering to documented ordering authorities
- Ensure all financial data entry is checked and discrepancies investigated and reported to senior management
- Ensure understanding and compliance related to financial responsibilities and internal controls, including the application of GST
- Maintain, reconcile and prepare Profit and Loss statements for excursions, camps and fundraising activities and other financial reports for the Business Manager.
- Assist with State Schools Relief ordering, receiving and distribution
- Admin assistance when requested by the Business Manager or Principal
- Support Reception as negotiated
- Maintain confidentiality at all times, reporting to Business Manager or Principal, and act in a professional manner, ensuring information is respected and preserving the privacy rights of individuals, both online and in person
- Adhere to relevant DE policies including Cash Handling, Electronic Funds Management, Refunds, Parent Payments, Purchasing Card, Fundraising, Visitors and Contractors Induction policies.
- Assist with the maintenance and recording of school physical assets
- Maintain an understanding of Financial Compliance and Internal Controls in schools
- Complete data entry on AIMs and participate in AIMs meetings with Business Manager and Facilities personnel
- Technical ability to utilise Cases21, Compass, Microsoft Office software
- Regularly liaise with the Business Manager
- Actively seek and participate in professional development
- Other duties as required by Principal & Business Manager, in line with role classification
Who May Apply
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
Diversity and Inclusion
The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces. It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via [email protected]
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
Child Safe Standards
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
https://www2.education.vic.gov.au/pal/child-safe-standards/policy
DE Values
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview
Other Information
INSTRUCTIONS TO APPLICANTS:
Thank you for your interest.
If you would like any further information about the position or our college, please contact Simon Haber via email [email protected] or on 03-8001 3333
If you would like to apply for this position, please include in your application (preferably saved as one PDF document):
- Covering letter
- Detailed CV including details of employment and the names, email addresses and mobile phone numbers of three professional referees
- List of your qualifications and relevant experience, including WWCC status.
- A response to each of the key selection criteria
Regards
Simon Haber
Conditions of Employment
- All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
- Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
- A probationary period may apply during the first year of employment and induction and support programs provided.
- Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx