Work Type: Fixed-term - Part-time
Salary: Salary not specified
Grade: Education Support - Level 1, Range 3
Occupation: Administration
Location: Melbourne - Northern suburbs
Reference: 1494118
KSC 1. Demonstrated expertise in developing and managing complex staff timetables and daily organisation, with a strong ability to ensure compliance with industrial agreements and the equitable allocation of duties.
KSC 2. Demonstrated capacity to work both independently and effectively in collaboration with a wide range of individuals and groups.
KSC 3. Demonstrated ability to manage time and priorities effectively, applying initiative and flexibility to enhance systems and contribute to school culture.
KSC 4. Demonstrated technical knowledge of Child Safe Standards, Occupational Health and Safety, and policy compliance, with experience managing policy timelines and implementation.
KSC 5. Demonstrated proficiency in office systems, software and technical equipment relevant to the role, including Compass, eduPay, Cases21 and Microsoft Office,
[Attendance requirement for this position]
Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.
Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.
The provision of business management responsibilities becomes a feature at range 3. Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.
This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years. Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered. Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.
An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee¿s position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.
Responsibilities
Daily Organiser
The Daily Organiser plays a key role in maintaining the smooth and effective daily operations of Northcote Primary School through strategic organisation of staffing and school resources.
The position ensures that classes and yard duties are covered, communication is clear, and CRTs are well supported so learning continues seamlessly when staff are absent.
Hours: 30 hours per week (6 hours per day)
¿ Onsite from 7 am to 1 pm (includes a 30-minute unpaid break)
¿ Working from home for 30 minutes per day
Key Responsibilities:
¿ Manage daily staffing changes and arrange CRT coverage for both planned and unplanned absences.
¿ Match CRTs to appropriate classes and ensure they are welcomed, briefed, and equipped.
¿ Communicate absences and changes clearly to staff and maintain accurate records of coverage.
¿ Liaise with CRT agencies and process timesheets or invoices with the Business Manager.
¿ Keep CRT information, induction materials, and registration details up to date.
¿ Ensure equitable allocation of duties, planning time, and yard supervision.
¿ Use platforms such as Compass, eduPay, and Google Drive to manage logistics.
¿ Support staff to submit leave requests promptly and in line with DET guidelines.
¿ Provide general administrative support, assist with events, and perform other duties as directed by the Principal Class or Business Manager.
OHS and Policy Management
The OHS and Policy Manager ensures that Northcote Primary School operates safely and meets all compliance and policy obligations. The role focuses on maintaining a safe environment for students, staff, and visitors, and keeping school policies current and accessible.
Key Responsibilities:
¿ Oversee the school¿s OHS Management System, ensuring all practices, registers, and procedures meet DET and WorkSafe standards.
¿ Lead the OHS Committee and coordinate regular inspections, audits, and risk assessments.
¿ Manage incident reporting through eduSafe+ and follow up on hazards or injuries.
¿ Maintain emergency management plans, evacuation maps, and run safety drills.
¿ Liaise with DET OHS officers, contractors, and emergency services as required.
¿ Keep the Policy Register up to date and ensure all school policies are reviewed and accessible.
¿ Support School Council and leadership with policy reviews and compliance documentation.
¿ Track mandatory staff training and maintain compliance records such as Working with Children Checks and inductions.
¿ Provide administrative support to the Principal and Business Manager related to OHS, compliance, and policy management.
¿ Coordinate communication with contractors and support event planning to ensure risk management requirements are met.
Key Responsibilities:
¿ Oversee the school¿s OHS Management System, ensuring all practices, registers, and procedures meet DET and WorkSafe standards.
¿ Lead the OHS Committee and coordinate regular inspections, audits, and risk assessments.
¿ Manage incident reporting through eduSafe+ and follow up on hazards or injuries.
¿ Maintain emergency management plans, evacuation maps, and run safety drills.
¿ Liaise with DET OHS officers, contractors, and emergency services as required.
¿ Keep the Policy Register up to date and ensure all school policies are reviewed and accessible.
¿ Support School Council and leadership with policy reviews and compliance documentation.
¿ Track mandatory staff training and maintain compliance records such as Working with Children Checks and inductions.
¿ Provide administrative support to the Principal and Business Manager related to OHS, compliance, and policy management.
¿ Coordinate communication with contractors and support event planning to ensure risk management requirements are met.
Ensure the provision of a range of administrative support functions for the principal and teaching staff.
Provide administrative support to external service providers as required.
Manage the processing of student admissions, registrations, enrolments and transfers.
Provide required level of administrative support for school events, functions and projects.
Implement induction programs for new staff, volunteers and other workers to the school.
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via [email protected]
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
https://www2.education.vic.gov.au/pal/child-safe-standards/policy
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview
Please ensure that your application includes:
Please note that the selection panel may seek additional referees beyond those you name. Consistent with policy, we shall advise you if we will take this action.
Northcote Primary School, located on Helen Street in the inner northern suburb of Northcote, Melbourne, first opened in 1874. Over our 151-year history, the school has evolved into a place where community matters. We are known for our strong sense of connectedness and for being a welcoming school. Strong relationships are the hallmark of our community, among students, parents, staff, and within Northcote more broadly. We see the wider school community as partners in providing a unified purpose and direction for achieving a quality education for every child, and our students achieve academically. We are proud of our teaching and learning approach and the high standards we set for staff and students, and we are committed to continuous improvement across the school.
Our vision, together we create an environment where every student thrives, is more than words. It is a commitment that guides every aspect of our school. It is captured in our motto, Collaborative learning in a community that cares. These words underscore our belief in our core values of Respect, Collaboration and Community-mindedness. These values are not just aspirational. They are guiding principles that shape daily experiences across our school, promoting safety, care, positive relationships, consultative decision-making, and high educational standards. Our five guiding pillars inclusion, creativity, community, sustainability, and technology and innovation inform our decisions about what matters and the way we work. Taken together, our vision, motto, values, and pillars are interwoven, creating a vibrant tapestry that defines who we are and how we approach education.
Our school offers a wide range of specialist and extracurricular programs including Italian language education, Visual Arts, Music, Health and Physical Education, interschool sport, choir, instrumental music tuition, student agency, leadership and voice, the Buddy Program, Lunch Clubs, Camping Program, incursions and excursions, and an Out of School Hours Care Program. Technology is central to learning at Northcote Primary School. Classrooms are equipped with interactive whiteboards, laptops, iPads and other devices to support teaching and learning.
Refurbishments to our traditional classrooms have created modern, flexible learning spaces that support innovative teaching practices and meet the needs of today's learners. While the school retains its original Victorian and later Edwardian heritage brick buildings on the outside, inside, classrooms are equipped with everything that a 21st century learner needs to get the best possible educational experience.
We have developed a comprehensive structure of programs and services to support students with additional and complex needs. For those who require challenge and extension, we offer Individual Education Plans (IEPs), participation in the Victorian Student Excellence Program, and the Maths Olympiad. For students needing additional support, we provide IEPs, reasonable adjustments, and access to the Disability and Inclusion program. We have expanded our focus to prioritise wellbeing and engagement, reinforcing our commitment to supporting the whole child and ensuring every student is ready to learn.
In 2023 the school completed its four-yearly review and set the goals, targets and strategies for the current strategic plan, which concludes in 2027. Over this time the school goals will be Goal 1. Learning- To optimise learning growth for every student in Literacy and Numeracy. This includes work on establishing a whole school instructional model, developing a guaranteed and viable curriculum, and refining whole school PLC practices. This will include a focus on assessment to drive differentiation of learning. Goal 2. Engagement- To develop a positive culture with high levels of engagement and wellbeing. This will include establishing whole school behaviour expectations and defining learning habits and dispositions.
Applicants should include a curriculum vitae detailing relevant qualifications and experience, responses to the selection criteria, and the names and contact details of at least three professional referees, including the contact details of your current Principal. Following receipt of your application and the shortlisting process, you may be contacted for an interview.
For any enquiries, please contact the school office to speak with me, or email [email protected]
Thank you again for your interest in the position available at our school.
Yours sincerely,
Shaun Wells
Principal