Work Type: Fixed-term - Part-time
Salary: Salary not specified
Grade: Education Support - Level 1, Range 2
Occupation: Administration
Location: Gippsland - South Gippsland
Reference: 1493689
SC1 Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.
SC2 Demonstrated capacity to work and collaborate with others in a team environment.
SC3 Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.
SC4 Possess the technical knowledge and expertise relevant to the position. Must be experienced in the use and operation of Edpass, Cases21, Compass, Microsoft Excel and Word, Publisher, PowerPoint, Edupay and AIMS. Must hold current HLTAID009 CPR, HLTAID010 Basic Emergency/Life Support, HTTAID011 Provide First Aid, Anaphylaxis and Asthma Certificate. Must be proficient in DET OHS procedures and practices. A certificate 4 or above in Business Administration is preferred. Must have completed DET OHS training.
SC5 Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.
SC6 A commitment to professional learning and growth for both self and others.
Provide routine clerical or other administrative support responsibilities including general telephone, front office enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork
Maintain, enter and retrieve data from the schools IT systems, such as the school's records system, including computerised student, staff and school records
Maintain and update office records, enrolment data, diary records, and basic written records
Support or coordinate the preparation of standard routine internal and external communication according to school procedures (e.g. form letters, newsletters)
Source basic data or factual information from given sources to support school administrative functions, e.g. books, reports, manuals, catalogues, tables, forms, etc.
Coordinate the delivery of administrative services within the school
Support and operate Edpass, Cases21 and Compass systems.
Use Microsoft Excel, Word, Publisher, PowerPoint, Edupay and AIMS computer software.
Maintain and coordinate the Implementation of DET OHS procedures and practices.
In consultation with the principal, determine and manage work priorities within the school office
Develop and implement strategies to ensure effective administration procedures
Coordinate the implementation of requisitioning, purchasing and issuing procedures
Manage client reception and office operations
Liaise with school staff in regard to support requirements
Coordinate staff timetabling
Undertakes VASS and/or VET administration support
Supports the first aid facilities and assists in delivering first aid to students. Must hold current HLTAID009 CPR, HLTAID010 Basic Emergency/Life Support, HTTAID011 Provide First Aid, Anaphylaxis and Asthma Certificate.
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via [email protected]
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
https://www2.education.vic.gov.au/pal/child-safe-standards/policy
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview
There has been a Primary School in Foster, South Gippsland, since 1872. The current site, in Pioneer Street, was established in 1965. It is situated in a rural environment located 30 kilometres from Wilson¿s Promontory National Park.
The enrolment varies between 130-180 with a growing number of families moving into the school catchment area.
The majority of students, however, come directly from the Foster Kindergarten and move on to South Gippsland Secondary School in Year 7. Students come from a wide area of the district, served by nine buses. Most parents are working parents and are based locally in farming, service, professional or tourism services.
The school is equipped with a variety of permanent classrooms, operating 6 grades, the majority of which are composites. There are eight classroom teachers, four specialist teachers, a Primary Welfare officer, together with seven Educational Support staff.
Government and School Council funds have been used to refurbish and rebuild facilities to support modern teaching methods and flexible learning areas.
Our students are given opportunities to participate in a variety of extra curricula activities and programs such as Camps, Excursions, Incursions and Interschool Sports.
The school has updated its ICT resources, having a mix of desktops, laptops, netbooks & iPads. The computer ratio for students is 1:1. All staff have laptop computers/iPads.
English and Mathematics remain central to the curriculum, underpinned by an emphasis on Learning to Learn (Guy Claxton). The school offers a range of specialist classes which appeal to different learning styles and organises incursions which address areas such as drama, science, writing, music or performance skills. Sport, Music, Dance and Drama are popular in the wider school community and students are encouraged to participate both in and out of school hours.
The school is a Stephanie Alexander Kitchen Garden School. This program is timetabled to support the curriculum and is accessed by all students from Grades 3-6.
Foster Primary School values its strong links with the wider community with Volunteers supporting school programs in areas such as LAP, classroom helpers, Camps & Excursions and the Kitchen Garden.
[Attendance requirement for this position]
An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.
An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.
Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3).
A role at this range may include:
An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available. Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialised student/teacher support tasks, or technical tasks as experience in the role is gained.