Work Type: Ongoing - Full-time
Salary: Salary not specified
Grade: Education Support - Level 1, Range 3
Occupation: Administration
Location: Melbourne - Southern suburbs
Reference: 1529540
KSC1 Demonstrated high level ability to perform and implement daily organisation procedures at a school
KSC2 Demonstrated ability to work independently, flexibly, and constructively in a team ensuring the continuous and efficient operation of the work environment as well as working creatively and proactively to enhance work systems, practices and relationships across a school.
KSC3 Demonstrated high level written and oral communication skills and high level interpersonal skills with an ability to relate effectively and sensitively with teaching and support staff as well as students, parents, external providers and the wider community.
KSC4 Well-developed organisational skills with a demonstrated ability for effective time management, ability to meet deadlines, multi-tasking, and establishing priorities, procedures and guidelines relating to the work area
KSC5 Demonstrated knowledge and practical use of computer software such as Compass to assist with student record keeping and Daily Organisation/timetable.
KSC 6 A commitment to professional learning and growth for both self and others.
The Daily Organiser/First Aid Officer role commences at 6:45 am to 2.45pm and is responsible for coordinating daily staff coverage, managing CRT allocations, maintaining accurate staff attendance records, monitoring budgets and leave processes, and supporting timetable changes and school events. The role also involves providing First Aid to students throughout the day, managing student medication and school First Aid supplies.
Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.
Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.
The provision of business management responsibilities becomes a feature at range 3. Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.
This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years. Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered. Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.
An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee¿s position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.
Responsibilities of this role include:
· Assess and monitor sick or injured students
· Assist with student medication administration where required
· Maintain cleanliness and organisation of cupboards and sick bay areas
· Maintain sick bay equipment and first aid kits, order stock and consumables
· Undertake quarterly audits of first aid kits across campuses
· Update first aid posters, student medical posters, first aid summary sheets and emergency response information
· Prepare first aid kits for camps, excursions and events
· Maintain and monitor EpiPens and expiry dates across all campuses
· Follow up parents regarding Asthma and Anaphylaxis management plans
· Coordinating daily staff coverage and managing CRT allocations
· Providing administration support for school events
· Other duties as directed
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces. It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via [email protected]
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
https://www2.education.vic.gov.au/pal/child-safe-standards/policy
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview
A minimum current Level 2 First Aid and Anaphylaxis qualification is required
A current Working with Children Check is required for this role.
Applications should include a cover letter, resume and brief response to the selection criteria.
Hallam Primary School provides an inclusive and supportive learning environment. The school ensures a safe and orderly learning and teaching environment, implements school-based wellbeing support that incorporates fair and equitable student management processes, establishes effective curriculum, assessment and reporting procedures and has high expectations that all students can learn and be successful.
Staff work collaboratively and take collective responsibility for students' learning and wellbeing. This is consistent from Foundation, where many students enter the school developmentally vulnerable and make progressive gains through to Year 6. These gains are achieved through a structured learning environment that balances explicit teaching with inquiry, and provides a variety of programs and experiences to engage students' interests and enrich students' learning.
Programs in Science-Technology (Science, Coding, Robotics, VR), Physical Education, Visual Arts, Performance Arts and LOTE (Auslan) are provided, and students are offered participation in a range of extra-curricular experiences such as the Stephanie Alexander Kitchen Garden, camps and excursions.
Hallam Primary School is situated within one of the most culturally diverse communities in the City of Casey. Nearly forty languages other than English are spoken within the school community. Hallam Primary School continues to promote its values of fairness, growth, respect and teamwork as key components of school culture and development.