Work Type: Fixed-term - Full-time
Salary: Salary not specified
Grade: Education Support - Level 1, Range 2
Occupation: Administration
Location: Melbourne - Western suburbs
Reference: 1548853
SC1 Demonstrated high-level organisational skills and capacity to manage daily staffing and supervision requirements accurately and within strict timelines.
SC2 Strong problem-solving skills and the capacity to respond calmly and effectively to changing daily operational needs within established procedures.
SC3 Strong interpersonal and communication skills, with a proven capacity to work collaboratively with staff, students, CRTs and school leadership.
SC4 Ability to maintain confidentiality and exercise sound judgement when managing sensitive information relating to staffing, students and school operations.
SC5 Commitment to applying Department of Education, college and VGSA requirements to support effective and efficient daily school operations.
An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.
An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.
A role at this range may include:
An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available. Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialised student/teacher support tasks, or technical tasks as experience in the role is gained.
Daily Organisation
Suporting the teacher relief system including allocating covers and duties to teachers and Casual Relief Teachers (CRTs) in a fair, equitable and transparent manner.
Being available each morning to arrange cover of classes and duties of absentee teachers either through the allocation of covers to staff or by the use of CRTs.
Implementing the Daily Organiser program (Edval Daily), including replacement teachers for teacher absences, lesson cancellations, student excursions and other changes affecting classes and student supervision.
Liaising with the School Operations and Timetabler to ensure all daily operational needs are being met.
Being mindful of staff needs and special circumstances in the allocation of duties, particularly in adhering to the current VGSA.
Role marking of students in independent study sessions in the study centre.
Implementing established processes and procedures for informing school staff on a daily basis of their responsibilities with regard to required duties.
Producing the Daily Bulletin and communicating daily operational changes to staff.
Maintaining the Yard Duty Roster under the direction of the School Operations and Timetabler.
Updating Compass and the operational timetable with approved changes to rooming, classes or staffing.
Liaising with relevant staff regarding approved staffing changes and organising routine changes to rooming or redistribution of classes where necessary.
Informing the Finance Manager of the time worked by CRTs for local CRTs and Agency.
Assisting the CRTs in being aware of relevant school policies, procedures and expectations.
Monitoring CRT performance and referring concerns to the School Operations and Timetabler or relevant Assistant Principal.
Monitoring CRT use within established parameters and raising staffing concerns with the School Operations and Timetabler.
Notifying relevant administration staff of general staff absences and patterns as required.
Providing relevant Daily Organisation statistics and data to support workforce and operational reporting.
Maintaining records for camps, tours, excursions, incursions and special events as required for Daily Organisation.
Updating the staffroom calendar as required (termly), in collaboration with School Operations and Timetabler.
Supporting other operational and administrative tasks around the college at times where specific Daily Organisation work may not be required.
Updating operational handbooks and associated documents under the direction of the School Operations and Timetabler.
General Administration and Support
Provide general administrative, OHS and reception support to ensure the smooth operation of the college.
Assist with front office duties, including telephone enquiries, greeting visitors and responding to student and parent enquiries.
Support student attendance administration, including late arrivals and early departures.
Undertake routine administrative tasks including data entry, filing, document preparation and correspondence.
Provide front office coverage during staff absences, busy periods and when Daily Organisation responsibilities permit.
Other duties appropriate to the classification as directed by the School Operations and Timetabler, Assistant Principal or Principal.
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces. It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via [email protected]
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
https://www2.education.vic.gov.au/pal/child-safe-standards/policy
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview
Homestead Senior Secondary College opened in 2020 and is located in a developing area of Point Cook, approximately 28 kilometres from Melbourne CBD. Our feeder schools are the local P-9 colleges - Alamanda and Saltwater P-9 Colleges. A significant percentage of our enrolments are new arrivals to the greater Point Cook community. Homestead also attracts a growing number of enrolments from the independent school's sector. Rapid growth is predicted for both the suburb and school over the next 5 to 10 years.
In 2027 we expect approximately 900 students at HSSC, and it is projected that the college's peak enrolment will be in excess of 1500 students. In addition to this, we expect to be supporting Saltwater P-9 at years 7-9 on the Homestead site while Saltwater undergoes major capital works to increase capacity on their site.
The foundation years of the college focused upon building social capital, creating structures and practices, purchasing resources and establishing staff professional learning teams. This is an amazing career opportunity for educationalists as they are part of a staff cohort playing an integral role in the development of the college's culture, teaching & learning style and place in our community. Our new phase includes solidifying our culture of the young adult learning environment and our consistent teaching and learning model, while managing significant growth in student and staff population.
HSSC is a state of the art 21st Century learning environment for young adults. With a build cost of $53 million, and a new build of 21.6m in the next three years, facilities are second to none. Students learn in a three-storey main building, a standalone Performing Arts/Physical Education building, multi-purpose courts and a playing field. Our landscaped grounds feature amazing spaces for our students and staff.
The college curriculum focuses on providing the right pathway for all students to achieve their academic goals. The college offers a broad range of studies at Year 10, VCE, VCE VM, VET & other programs.
HSSC is defined by: