Work Type: Ongoing - Full-time
Salary: Salary not specified
Grade: Education Support - Level 1, Range 5
Occupation: Administration
Location: Melbourne - Southern suburbs
Reference: 1552620
KSC 1: Financial Management and Resource Allocation
Demonstrated ability to manage school financial operations, including budget development, financial planning, monitoring expenditure, financial reporting, procurement and the effective allocation of resources to support school priorities and student outcomes. Demonstrated knowledge of financial policies, procedures, internal controls and accountability requirements within a Victorian Government school environment.
KSC 2: School Operations, Administration and Compliance
Demonstrated ability to coordinate and oversee complex school business and administrative operations, ensuring efficient systems, accurate record keeping and compliance with relevant legislation, Department of Education policies and procedures. Demonstrated knowledge of risk management, occupational health and safety, child safety obligations, contracts, procurement and the effective management of school facilities and resources.
KSC 3: Leadership and Strategic Management
Demonstrated ability to provide effective leadership and operational direction, establish priorities and manage competing demands to support the effective functioning of the school. Demonstrated capacity to align business operations and resource allocation with the School Strategic Plan and Annual Implementation Plan, evaluate existing processes and lead continuous improvement initiatives.
KSC 4: Communication and Stakeholder Engagement
Demonstrated highly developed interpersonal, written and verbal communication skills, including the ability to collaborate effectively with the principal, school leadership team, staff, families, external providers and Department of Education personnel. Demonstrated ability to provide accurate and timely advice, negotiate solutions, manage sensitive matters and build productive professional relationships.
KSC 5: Data Management, Problem-Solving and Continuous Improvement
Demonstrated ability to analyse financial and operational data, use relevant information systems and digital technologies, and prepare accurate reports to inform decision making. Demonstrated initiative, sound judgement and problem solving skills, including the ability to identify operational challenges, improve administrative processes and implement practical, sustainable solutions that enhance school effectiveness.
We are seeking an experienced and highly organised full time Business Manager to provide strategic leadership across the school's finances, human resources, administrative and operational functions.
This is a senior Education Support Level 1 Range 5 position with whole school impact. The successful applicant will lead and develop the school's administration and operational workforce and provide high quality advice to the Principal and Leadership Team.
The role provides an opportunity for an experienced business or operations professional to contribute to organisational improvement, sound financial management, workforce planning, compliance, risk management and the efficient delivery of school services.
A Business Manager role will usually undertake tasks that impact on the whole school. The role seeks to gain cooperation of other staff members or members of the school community both internal, external, parents/carers, visitors or volunteers to achieve specific objectives, such as in school administration, finance or human resources.
Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.
Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice in matters relating to school finance, human resources or school administration.
Consistency is vital in all aspects of this role as the dissemination of accurate information is essential. A high level of customer service will be delivered in a timely manner and confidentiality will be adhered to at all times.
Attendance during school holiday periods is to be negotiated.
Personal characteristics ¿ to be successful in this role you will be committed, innovative and solution oriented. You will rely heavily on your personal and professional attributes, including respect, honesty, integrity, confidentiality, credibility, empathy and authenticity.
Effective professional practice is essential with a demonstrated ability to work efficiently and accurately under pressure, while identifying and solving complex problems, meeting deadlines and thinking laterally. You will have a capacity and resilience to effectively manage complexity. This will be complemented by your ability to work both independently and collaboratively. As a leader, you will demonstrate a positive and professional demeanour and will promote continuous improvement through your passion and commitment to the role, and our school community.
A high degree of emotional intelligence is essential as you lead and manage a dedicated team of staff as well as working effectively with teaching and support staff. The ability to build rapport and to develop productive relationships will be one of your key strengths. You will conduct your work in accordance with the Core Values of the School, Department of Education and further promote the Mission and Vision statements.
Annual Leave
A full-time employee is entitled to 152 hours (20 days) annual leave in respect of each twelve months of service and accrues progressively during a year of service according to the employee's ordinary hours of work. Part-time employees receive annual leave entitlements on a pro rata basis calculated according to the time fraction worked.
Additional paid leave - education support class
A full-time education support class employee is entitled to 228 hours (30 days) additional paid leave in respect of each calendar year. Part-time employees receive additional paid leave entitlements on a pro rata basis calculated according to the time fraction worked.
Will usually be a member of the leadership team who is accountable for the development and delivery of key services that are integral to the effective operation of a school/s. Provides a range of services and/or undertakes the analysis of complex problems that form part of the policy framework.
A school or group of schools would need to have the necessary diversity and complexity to create a role at range 5. Management of a major school or district initiative, project or Department targeted strategy would be an indicator depending on the breadth of management responsibilities.
An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee's position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.
Finance
Manage and direct the preparation of annual budgets, regular financial statements, financial monitoring and forecasting, and contribute to the financial decision making of the school
Prepare funding submissions and financial reports for the Principal, Leadership Team and School Council as required
Direct the accounting processes of the school and ensure that all funds, including school investments, are effectively accounted for according to Department requirements and relevant Treasury regulations
Provide advice to staff on spending against budget in respect to faculties, programs and other school projects
Overseeing financing of incursions, camps and excursions
Administer Government grants, funding allocations and other school income, including appropriate reporting and acquittal
Manage and oversee school fundraising activities and associated financial processes
Liaise with internal and external auditors to coordinate financial audits as directed by the Department of Education
General Administration
Ensure the provision of a range of administrative support functions for the Principal and teaching staff
Provide administrative support to external service providers as required
Oversee the processing of student admissions, registrations, enrolments and transfers
Provide required level of administrative support for school events, functions and projects
Oversee school surveys and school census
Oversee the bookings of the Performing Arts Centre
Oversee effective records, information management and administrative systems across the school
As a member of the leadership team contribute, develop and implement key policy initiatives in a school or group of schools and initiate new developments in policy and practice
Manage the design and production of school publications and documents
Attend Business Manager network meetings
Human Resources
Research, plan and contribute to development and capability building programs for administration and operational staff.
Provide authoritative advice to the leadership team on support structures and work practices
Provide support to the Human Resources Manager to manage recruitment procedures for Education Support and operational staff in accordance with Department requirements
Assist in the development of work practices that ensure appropriate occupational health and safety standards are maintained
Provide advice on procedures relating to employee relations issues, escalating complex matters to the Principal and Department as appropriate
Contribute to human resource planning, workforce structures, position management and longer-term organisational planning
Conduct performance reviews
Manage School Resources
Coordinate and prepare the contracts for hirers of the school facilities
Liaise and negotiate with service providers in respect to the cost and quality of services.
Oversee the delivery of contracted services
Manage procurement, contracts, assets and resource allocation to ensure value, compliance and operational effectiveness
Support School Council and Governance
Draft financial, operational and business reports and make recommendations on operational issues for the Principal and School Council
Provide accurate financial, resource and operational information to support School Council decision-making and governance responsibilities
Prepare relevant School Council reports, budgets, funding submissions and recommendations as required
Attend School Council meetings to take Minutes
Support the Principal to oversee School Council elections
Ensure operational and financial processes support appropriate governance, accountability and transparency
Systems, Technology and Continuous Improvement
Evaluate and report on the operational efficiency of school business, administrative and information systems and recommend improvements where appropriate
Develop and implement techniques, procedures and improved work practices that strengthen operations across the school
Manage or coordinate technical and operational programs with a broad scope across the school
Lead improvements to business and administrative systems to strengthen efficiency, accountability, communication and service delivery
Use data, analysis and feedback to identify opportunities for continuous improvement across financial, administrative and operational functions
Other Duties
Member of relevant sub-committees
A willingness to undertake professional learning, as required
Other duties as directed by the Principal
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces. It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via [email protected]
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
https://www2.education.vic.gov.au/pal/child-safe-standards/policy
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview
Other Relevant Information
Valid Working with Children Check Card (WWCC)
National Police Record Check
Comply with the College Child Safety Code
Relevant qualifications in Accounting, Business or Finance would be highly regarded
Hampton Park Secondary College is a large multi-cultural learning community situated in southeast Metropolitan Melbourne. We currently have over 1200 students, from over 60 cultural backgrounds. We have approximately 190 staff, comprising of Teaching and Educational Support staff. At Hampton Park Secondary College, we are rich in diversity and, by empowering and engaging students, wholehearted in our pursuit of excellence. Our vision of learning is underpinned by our values of Respect, Learning and Working Together. Through our values, we hope that our students manifest the qualities of understanding the world with a global view, engaging in life-long learning, and always being critical and creative problem solvers. Hampton Park Secondary College is committed to providing education that is both student-centred and focused upon personalised learning experiences. Several years ago, we redesigned our learning program to enable students to excel through a researched based, future focused model of student empowerment.
In 2022, we made structural changes to our Sub Schools. Following extensive collaboration and consultation with students and staff, our new House System was launched. Students and staff are now aligned with one of our four Houses: Hollows, Freeman, Mabo, and Walton. Each House comprises of students from Years 7-12 and includes staff from a range of positions and teaching areas. Our new House System has already created a stronger sense of connection amongst both staff and students, and we see Houses as being a powerful way to enhance student engagement and sense of belonging.
At Hampton Park Secondary College, we are deeply committed to improving student learning outcomes and supporting the wellbeing of our students. Building upon our already extensive and intensive interventions that sit within our MTSS Framework, we have bolstered and extended these supports through refining our Literacy and Numeracy programs. As always, the programs for our at-risk students are mirrored by the opportunities offered to our High Ability students.
In 2023, we achieved the best senior school results the College has seen since its establishment over 40 years ago. We achieved a median Study score of 29, which was maintained in 2024. In 2025 we achieved the strongest NAPLAN results the College has received across both Year 7 and 9. In 8 out of 10 categories we were ahead of similar schools across the state.
Our College is a rich and diverse community that supports the whole child. We encourage those keen to get to know Hampton Park Secondary College more to visit our website: https://hpsc.vic.edu.au/