Work Type: Fixed-term - Part-time
Salary: Salary not specified
Grade: Education Support - Level 1, Range 3
Occupation: Administration
Location: Loddon Mallee - Gannawarra
Reference: 1522625
SC1 Demonstrated experience in leading and managing administrative and human resource functions within an educational or similar environment
SC2 Demonstrated ability to possess the technical skills to implement effective, efficient and ethical management for all stakeholders (including school council.) This includes high level knowledge of CASES21 Finance and Administration, edupay, Job Schools Vic, Workcover, AIMS, Asset Management etc
SC3 Demonstrated ability to possess financial management skills including experience in budgeting, financial reporting and monitoring financial performance and the capacity to produce reports and provide advice in respect to those reports.
SC4 High level written, verbal and organizational skills, including the capacity to prioritise workflows.
SC5 Strong interpersonal and communication skills, with the ability to interact effectively with diverse stakeholders, including staff, students, parents and external partners.
Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.
Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.
The provision of business management responsibilities becomes a feature at range 3. Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.
This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years. Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered. Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.
An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee¿s position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.
Finance
Manage and direct the preparation of annual budgets and regular financial statements and contribute to the financial decision making of the school.
Prepare funding submissions for the leadership team and school council.
Direct the accounting processes of the school and ensure that all funds, including school investments, are effectively accounted for according to Treasury regulations.
Provide advice to staff on spending against budget in respect to faculties, programs and other school projects.
Administer government grants and other school income.
Manage fundraising activities.
General Administration
Ensure the provision of a range of administrative support functions for the Principal and teaching staff.
Provide administrative support to external service providers as required.
Provide required level of administrative support for school events, functions and projects.
Implement induction programs for new staff, volunteers and other workers to the school.
Human Resources
Manage recruitment procedures.
Provide authoritative advice to the leadership team on support structures and work practices.
Assist in the development of work practices that ensure appropriate occupational health and safety standards are maintained.
Manage procedures relating to employee relations issues.
Assist in the development of human resource planning.
Manage School Resources
Coordinate the use and maintenance of school buildings and equipment.
Liaise and negotiate with service providers in respect to the cost and quality of services.
Supervise the delivery of contracted services.
Manage the development and collection of resource material at the school.
Support School Council
Draft reports and make recommendations on operational issues.
Develop techniques and procedures that will affect work practices beyond the workplace
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces. It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via [email protected]
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
https://www2.education.vic.gov.au/pal/child-safe-standards/policy
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview
Leitchville Primary School is nestled at the fringe of the Leitchville township, within the Gannawarra Shire. It has been a cornerstone of the community for an impressive 148 years. With unwavering support from families, staff, and the wider community, our school has flourished into a nurturing hub for learning and growth.
Our dedicated team comprises of highly experienced educators, alongside proficient Education Support Staff, a skilled Business Manager, and Principal. Together, we are committed to fostering an inclusive environment where every student can thrive academically, socially, and emotionally. Our current enrolment is at 11 students, with 1 full time teacher, 1 0.6 EFT teacher, 1 0.8 EFT time Aide, 3 specialist teachers and Acting Principal.
The school's lush grounds consist of well-maintained gardens and a wealth of recreational facilities, including multiple playgrounds, sandpits, sports courts, climbing frames, a down ball wall, vegie gardens, an indigenous discovery garden and even a community shared walking track. These amenities provide ample opportunities for our students to engage in physical activity and creative play, enhancing their overall cross curricular learning and well-being.
At the heart of our learning environment lies our core values inclusivity, respect, and responsibility. Further to this are power statements that were developed by the students and whole school community. These values underpin every aspect of school life, guiding our interactions and shaping our collective vision for success.
Academically, we are dedicated to empowering our students to reach their full potential. Through immersive, hands-on learning experiences tailored to the Victorian Curriculum 2.0, we strive to cultivate a passion for learning and equip our students with the skills they need to excel in literacy, mathematics, and beyond.
Our curriculum is enriched by a diverse range of specialist subjects, including Auslan, Library, P.E., Music and Dance, Art, Kitchen Garden Cooking program, Little Workshop Program, Inquiry units, Science and Respectful Relationships. Additionally, our participation in the School Wide Positive Behaviour Support program reinforces our positive values and fosters a safe, supportive learning environment for all.
Despite our modest size, we embrace our close-knit community and leverage our connections with neighbouring schools to broaden our opportunities and experiences. Through collaborative initiatives, cultural exchanges, and shared learning experiences, we enrich our students' educational journey and prepare them to become active, engaged citizens in an ever-changing world.
In essence, Leitchville Primary School is more than just a place of education¿it's a vibrant community where students are inspired to learn, grow, and succeed, supported every step of the way by a dedicated team of educators and a caring community - Small school, big opportunities.