Work Type: Ongoing - Full-time
Salary: Salary not specified
Grade: Education Support - Level 2, Range 6
Occupation: Administration
Location: Melbourne - Western suburbs
Reference: 1502389
SC1 Demonstrated capacity to lead an administration team, including capacity for directing the work of others
SC2 Demonstrated high level knowledge and experience in respect to human resources, OHS, facilities and financial management records systems
SC3 Demonstrated high level knowledge of Department of Education financial management and legal requirements and practices, including the capacity to produce reports and provide high level advice in respect to those reports
SC4 Highly developed organisational skills, including the capacity to utilise technology and to establish efficient systems and processes for a school environment
SC5 High level written and verbal communication skills and capacity to build collaborative and trusting relationships with a range of stakeholders including staff, families, students and community
SC6 Demonstrated capacity to contribute collaboratively as part of the core school leadership team in order to achieve the schools vision and goals
Role
The Business Manager leads the administrative, financial and human-resource operations of the whole school. The position undertakes tasks that impact the whole school and supports the principal in achieving strategic and operational goals across the school.
Direction on objectives and targets is provided, but the Business Manager has professional latitude in determining how they are achieved within DET policies and internal control procedures.
Management of staff to achieve expected outcomes is a key responsibility, with significant influence over the school¿s administration, finance and human-resource functions.
Job Purpose
¿ The Business Manager is a vital member of the School Leadership Team who:
¿ Manages delivery of the school¿s budgetary, administrative and operational targets.
¿ Leads human-resource and workforce-planning processes.
¿ Provides strategic and operational advice to the Principal and Leadership Team.
¿ Oversees financial, governance, and compliance processes across the school.
¿ Contributes to policy development and continuous improvement in a multi-campus context.
All staff are expected to model the Child Safe Standards and uphold DET and School values in all professional interactions.
Position Outcomes
¿ Financial and operational compliance with all DET requirements.
¿ Efficient, transparent and ethical management of school resources.
¿ Collaborative, high-performing administration teams.
¿ Well-maintained facilities and effective service delivery.
¿ Trust and confidence from staff, families and community through professional and responsive practice.
Responsibilities
1. Financial Management
¿ Manage the full school budget and deliver operational financial targets.
¿ Develop and implement financial policy, procedures and resource-allocation strategies.
¿ Oversee end-of-month reconciliations and end-of-year CASES21 processes.
¿ Approve orders and monitor budgets via eSchools.
¿ Coordinate DET financial audits and annual financial attestations.
¿ Manage the Student Resource Package, parent-payment procedures, and FBT returns.
¿ Ensure compliance with VMIA insurance, Defence Mentor financial reports, and all DET financial frameworks.
¿ Oversee accounts payable/receivable, camp and excursion costing, and short-term leave reimbursements.
2. Human Resources Management
¿ Administer WorkCover, local payroll, and performance & development processes for ES staff.
¿ Develop and maintain the SRP Planner for workforce planning and reporting.
3. Governance and School Council Support
¿ Prepare agendas, minutes, and reports for School Council and Finance Sub-Committee.
¿ Present finance reports and provide advice on policy development and compliance.
¿ Support School Council in ensuring transparent and accountable governance.
4. Communication and Information Management
¿ Ensure effective communication with staff, parents and community regarding school operations.
¿ Oversee preparation and distribution of school publications and information via Microsoft 365 tools.
¿ Maintain internal communications through EduMail and Compass.
5. School Systems and Operations
¿ Manage data and reporting through key platforms: CASES21, eduPay, Recruitment Online, SRP Planner, eduSafe Plus, eSchools, Compass.
¿ Implement process improvements that streamline administration across campuses.
¿ Maintain effective records and compliance documentation.
6. Planning and Organisation
¿ Manage priorities and workloads for administration teams.
¿ Modify work practices to meet changing operational needs.
¿ Provide training and guidance to administration staff to ensure consistent practice.
7. Occupational Health and Safety
¿ Promote a safe working environment for all staff and students.
¿ Conduct risk assessments and support Emergency Management planning.
¿ Ensure compliance with all DET OHS policies and procedures.
¿ Act as OH&S Nominee
8. Professional Development and Leadership
¿ Undertake relevant professional learning and remain current with DET policies.
¿ Facilitate regular administration team meetings and promote staff growth.
¿ Initiate new developments in policy and practice that improve efficiency.
9. Other Duties
¿ Manage the school canteen lease and other commercial arrangements.
¿ Oversee the buildings and facilities program of the school - including supervision of the Facilities Manager
¿ Provide strategic advice to the Principal and Leadership Team.
¿ Perform other duties as directed by the Principal.
Deliver School Services
Finance
General Administration
Human Resources
Manage School Resources
Support School Council
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces. It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via [email protected]
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
https://www2.education.vic.gov.au/pal/child-safe-standards/policy
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview
Background
Aintree Primary School is located on 3.5 hectares of land at 11 Timbertop Parade, Aintree 3336 (Local Government Area of Melton). The school opened for enrolments in F-6 year levels in Term 1, 2021. The school has a current enrolment of 1350 which will continue to increase with growth expected over the next 4-5 years.
The school belongs to the successful Brimbank/Melton Network of Schools which includes two other new Government schools alongside well-established and thriving schools across primary, secondary, Specialist, P-9 and Senior Secondary.
There is a Children and Community Hub adjacent to the school which houses Kindergarten, Maternal and Child Health and community facilities. Together Aintree Primary School and the Hub can help local children make a smooth transition from pre-school and reduce the number of drop-offs for some parents with kinder and school-aged children.
Educational Vision
Teaching spaces in the Aintree Primary School allow for full implementation of a professional learning community approach.
Integrated planning and delivery, reflecting on the impact of teaching practice, professional interaction and activation of student voice using evidence-based, high impact teaching strategies are all central to the educational vision.
Learning Communities are designed around modifiable spaces that accommodate multiple learning approaches and can flexibly respond to the requirements of students and teachers, creating a sense of shared ownership, inclusion and everyday learning. A number of relocatables are also located at the school.
At Aintree Primary School we will ensure that our students are at the centre of everything that we do. We will create a learning community that values diversity, inclusion and high expectations for all students which results in excellence for everyone. Our collective responsibility will be to ensure that our students leave our school as well-rounded, critical and creative thinkers who value lifelong learning and who are resilient, respectful and kind citizens.
Position inquiries can be made to Simon Cornock by calling on 03 9218 6200.