Overview
Work Type: Ongoing - Full-time
Salary: Salary not specified
Grade: Education Support - Level 1, Range 5
Occupation: Administration
Location: Melbourne - Southern suburbs
Reference: 1485671
Selection Criteria
SC 1 Demonstrated highly developed financial management skills, supported by a strong background in finance and a high level of expertise in the Department of Education's technical systems, including the Student Resource Package (SRP), School Jobs Vic, eduPay, Workers Compensation, School Level Planning, CASES21 (Finance and Admin), Compass, and EduSafe.
SC 2 Demonstrated understanding of school governance, compliance, and reporting requirements, including relevant legislation and Department of Education policies. This includes Occupational Health and Safety (OHS), facilities management systems such as AIMS, Essential Safety Measures (ESM), as well as EduSafe, eduPay, staffing policies, and financial compliance in line with the Department of Education's Financial Policy.
SC 3 Demonstrated experience in managing human resources functions within a school environment, encompassing recruitment, staff development, performance management, and compliance with relevant policies. Proven ability to lead and develop Education Support staff while developing a collaborative and productive team culture aligned with the school's strategic priorities.
SC 4 Demonstrated excellent written and verbal communication skills, with the ability to build positive relationships across a diverse range of stakeholders, including staff, students, families, School Council members, external service providers, and the wider school community.
SC 5 Demonstrated ability to contribute to the development and implementation of school strategic planning and financial oversight. Takes a proactive, solutions-focused approach to aligning operational processes with the school's strategic direction and goals.
SC 6. Demonstrated excellent organisational and time management skills, with the ability to manage competing priorities and ensure the smooth operation of day-to-day school activities. Proven ability to take initiative and provide effective leadership within a cohesive team environment
Role
Fulltime
A Business Manager role will usually undertake tasks that impact on the whole school. The role seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, finance or human resources.
Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.
Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice in matters relating to the school finance, human resources or school administration.
Responsibilities
Responsibilities
Deliver School Services
- Manage the design and production of school publications and documents
Finance
- Manage and direct the preparation of annual budgets and regular financial statements, and contribute to the school's financial decision-making.
- Develop and manage budgets in alignment with the School's Strategic Plan and Annual Implementation Plan.
- Prepare funding submissions for the leadership team and school council.
- Direct the accounting processes of the school and ensure that all funds, including school investments, are accounted for effectively in accordance with Treasury regulations.
- Provide advice to staff on spending against budget in respect to faculties, programs and other school projects.
- Administer government grants and other school income.
- Scenario planning based on enrolment changes or policy shifts.
- Manage fundraising activities.
General Administration
- Ensure the provision of a range of administrative support functions for the Principal and teaching staff.
- Provide administrative support to external service providers as required.
- Manage the processing of student admissions, registrations, enrolments and transfers.
- Provide the required level of administrative support for school events, functions and projects.
- Implement induction programs for new staff, volunteers and other workers at the school.
Human Resources
- Research, plan and prepare development programs for support staff.
- Manage recruitment procedures.
- Collaborate with the Principal on staffing profiles and workforce plans.
- Ensure compliance with funding entitlements and staffing guidelines.
- Provide authoritative advice to the leadership team on support structures and work practices.
- Assist in the development of work practices that ensure appropriate occupational health and safety standards are maintained.
- Manage procedures relating to employee relations issues.
- Assist in the development of human resource planning.
Manage School Resources
- Coordinate the use and maintenance of school buildings and equipment
- Liaise and negotiate with service providers regarding the cost and quality of services.
- Supervise the delivery of contracted services.
- Manage the development and collection of resource material at the school.
- Contribute to long-term planning for facilities, maintenance, and capital works.
- Align physical resources with strategic education goals.
Support School Council
- Draft reports and make recommendations on operational issues.
- Evaluate and report on the operational efficiency of computer systems in production, making recommendations for improvement where appropriate.
- Develop techniques and procedures that will affect work practices beyond the workplace.
- Manage a technical program with a broad scope across the school.
Who May Apply
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
EEO AND OHS Commitment
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via [email protected]
Child Safe Standards
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
https://www2.education.vic.gov.au/pal/child-safe-standards/policy
DE Values
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview
Other Information
Written response to selection criteria mandatory.
Conditions of Employment
- All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
- Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
- A probationary period may apply during the first year of employment and induction and support programs provided.
- Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx
Location Profile
School ProfileFountain Gate Secondary College is located in the City of Casey in the South Eastern suburbs of Melbourne, approximately 40 kilometres from the Melbourne Central Business District. The school was registered as a Year 7-12 provider in 2009, and prior to that, was a Year 7-10 campus of Eumemmerring College.
Enrolments are approximately 1222 students. The Student Family Occupation Education (SFOE) index was 0.5594 in 2024. The staffing profile of Fountain Gate Secondary College includes a Principal, 5 Assistant Principals, 10 Leading Teachers, 9 Learning Specialists, 74.2 Teachers and 49.9 Education Support (ES) staff.
Fountain Gate Secondary College provides a Year 7 to Year 12 learning program through the Victorian Curriculum, the Victorian Certificate of Education (VCE), Victorian Certificate of Education ¿ Vocation Major (VCE-VM) and a range of Victorian Education and Training (VET) offerings.
Our shared purpose as a school community is captured in our vision: ¿Knowing our students and giving every student every opportunity to thrive by providing high-quality learning and pathways to success, aligned with their interests, aspirations and strengths.¿
To support the wellbeing and engagement of our students, we have a wellbeing team that works closely with Year Level leaders, Teachers, Students and the Community to implement strategies to increase educational outcomes. The wellbeing team is comprised of a Mental Health Practitioner, 4 Engagement and Wellbeing officers and the `Doctors in Schools¿ program. We have an Inclusion team that works alongside wellbeing staff who support with the implementation of teaching strategies within the classroom to support the learning needs of students.
Our Positive Education approach underpins all interactions across the school, providing a framework for explicitly teaching positive behaviours and fostering student wellbeing. By harnessing students¿ individual character strengths, we build self-esteem, a sense of belonging, and a meaningful connection to school. Central to this approach are our core school values of Respect, Honesty, Responsibility and Endeavour, which are embedded in every aspect of school life. These values are actively reinforced through our extensive awards system, which recognises and celebrates students who demonstrate them in their learning, relationships and contribution to the school community.
The College successfully competes through several interschool sports, and our Rugby Academy supports students to achieve excellence both on and off the field.
As part of our 2023-2026 School Strategic Plan, our college has three focus areas:
- Improve student learning outcomes
- Optimise student wellbeing and connectedness
- Improve student engagement in learning
Fountain Gate Secondary College is committed to providing a high-quality educational program that supports all students to fulfil their potential and achieve their goals in life. The College values and embraces the diversity of its community that is drawn from different social, economic and cultural backgrounds. We have high expectations for all members of our school community and ensure this is matched with high levels of support.