Overview
Work Type: Fixed-term - Full-time
Salary: Salary not specified
Grade: Education Support - Level 1, Range 4
Occupation: Administration
Location: Hume - Murrindindi
Reference: 1479862
Location Profile
Rubicon Outdoor School, is a specific purpose outdoor school working with government secondary schools across Victoria.
Our vision is to empower students to develop life - long positive growth. We work towards realising this vision by providing meaningful learning for students through a curriculum that supports the development of an enhanced understanding of self and others, as well as the skills required to contribute to a positive community and sustainable environment.
The values of Sustainable Futures, Shaped by Challenge, Building Community , and Meaningful Experiences alongside the Department's values are key to the work the school engages in and supports both decision making and behavioural expectations of our community.
The school has two campuses. The Thornton Campus, in the Rubicon Valley 100km north-east of Melbourne and The Nayook Campus, located approximately 100 km east of Melbourne. Owing to the nature of the role, this position may be based at either campus.
Living within a residential setting at either of the school¿s campuses, students attend classes in local natural environments using adventure activities as part of the instructional content. Students can alternatively engage in overnight expeditions in a range of environments in Victoria also.
A number of formalised partnership arrangements with other schools, that see longer term work between stakeholders being undertaken. These partnerships are for four years.
The school has worked to improve the integration their learning at Rubicon into students base school curriculum and measuring the associated outcomes. This sees teachers co-designing curriculum plans with schools through a community of practice approach and working with students in classes prior and post attendance at Rubicon. Attending Teachers/Staff work alongside Rubicon Staff to engage in the teaching practices of the school, supporting continuity for students in their learning as they transition between the two schools.
Selection Criteria
SC1 Demonstrated capacity to lead an office team, including capacity for directing the work of others.
SC2 Demonstrated knowledge and experience in respect to human resource and financial management records systems.
SC3 Sound knowledge of financial management legal requirements and practices, including the capacity to produce reports and provide advice in respect to those reports.
SC4 High level organizational skills, including the capacity to prioritise work flows.
SC5 High level written and verbal communication skills.
Role
A Business Manager role will usually undertake tasks that impact on the whole school. The role seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, finance or human resources.
Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.
Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice in matters relating to the school finance, human resources or school administration.
Responsibilities
Deliver School Services
- Manage the design and production of school publications and documents
Finance
- Manage and direct the preparation of annual budgets and regular financial statements and contribute to the financial decision making of the school.
- Prepare funding submissions for the leadership team and school council.
- Direct the accounting processes of the school and ensure that all funds, including school investments, are effectively accounted for according to Treasury regulations.
- Provide advice to staff on spending against budget in respect to faculties, programs and other school projects.
- Administer government grants and other school income.
- Manage fund raising activities.
General Administration
- Ensure the provision of a range of administrative support functions for the Principal and teaching staff.
- Provide administrative support to external service providers as required.
- Manage the processing of student admissions, registrations, enrolments and transfers.
- Provide required level of administrative support for school events, functions and projects.
- Implement induction programs for new staff, volunteers and other workers to the school.
Human Resources
- Research, plan and prepare development programs for support staff.
- Manage recruitment procedures.
- Provide authoritative advice to the leadership team on support structures and work practices.
- Assist in the development of work practices that ensure appropriate occupational health and safety standards are maintained.
- Manage procedures relating to employee relations issues.
- Assist in the development of human resource planning.
Manage School Resources
- Coordinate the use and maintenance of school buildings and equipment.
- Liaise and negotiate with service providers in respect to the cost and quality of services.
- Supervise the delivery of contracted services.
- Manage the development and collection of resource material at the school.
Support School Council
- Draft reports and make recommendations on operational issues.
- Evaluate and report on the operational efficiency of computer systems in production, making recommendations for improvement where appropriate.
- Develop techniques and procedures that will affect work practices beyond the work place.
- Manage a technical program with a broad scope across the school.
Who May Apply
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
EEO AND OHS Commitment
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via [email protected]
Child Safe Standards
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
https://www2.education.vic.gov.au/pal/child-safe-standards/policy
DE Values
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview
Other Information
- Due to the nature of the school, this position can be based at either of the campuses and it is required that the staff member works one day a week at the alternate campus.
- This position may be based at either of the school campuses.
- Applications must include a written response to all selection criteria.
- Please include a Curriculum Vitae with relevant qualifications and training.
- Applicants are to submit the names and full contact details of at least three professional referees.
- Experience working within government schools with CASES 21 and associated financial processes and policies is desirable