Work Type: Ongoing - Full-time
Salary: Salary not specified
Grade: Education Support - Level 1, Range 5
Occupation: Administration
Location: Melbourne - Western suburbs
Reference: 1509553
SC1 Demonstrated knowledge of DET operating systems, including Cases21 Finance and Administration, SRP, Asset Management, ROL , EduPay, Compass, PPP and other relevant administrative processes, policies and guidelines.
SC2 Capacity to monitor and maintain the Student Resource Package (SRP) and associated online planner, provide high level advice to the College Principal on Finance, Human Resources and Workforce Planning matters and the ability to maintain and monitor the annual program budget.
SC3 Demonstrated high level capacity to lead Education Support staff, and take responsibility for the management of their work, professional development and review processes as required.
SC4 Demonstrated ability to work independently, flexibly and constructively in a team, within a busy environment to ensure continuous and efficient operation and work proactively to enhance work systems and practices.
SC5 High level written and verbal communication and interpersonal skills, including the ability to communicate effectively with all members of the school community including students, parents and staff as well as a demonstrated ability to work effectively and proactively with outside organisations and all members of the school community taking into account their individual needs and circumstances.
SC6 A commitment to professionalism and professional development with a willingness to engage with broader networks and undertake professional development to ensure an ongoing high level of service is provided to the school.
Attendance requirement for this position
The Business Manager will be a member of the leadership team who is accountable for the development and delivery of key services that are integral to the effective operation of a school. Provides a range of services and/or undertakes the analysis of complex problems that form part of the policy framework.
A Business Manager is an Educational Leader. A Business Manager also plans, administers and reviews the financial, accounting and administration activities within a school. A Business Manager plays a key role in the strategic development of the school and its developing environment. As an integral part of the Leadership Team a Business Manager supports the annual implementation plan by providing effective and efficient support services to the principal.
A Business Manager participates in and contributes to the development of the policy framework within the school and is a member of the Leadership Team. Within this role are several key Leadership attributes:
Organisational Leadership, a Business Manager shares a common purpose and vision of the Department, Regional and Leadership objectives within the school and its network and has vision that inspires others to action. A Business Manager ensures the smooth running of the support functions within the school environment to ensure these objectives are met.
Cultural & Wise Leadership, a Business Manager understands their local cultural diversity and seeks to ensure a supportive working environment that reflects and respects the local beliefs.
Curriculum & Pedagogical Leadership, a Business Manager ensures effective financial management to resource the curriculum that provides an optimal learning environment.
An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee's position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.
Job Description: Responsible for all aspects of support services within a school environment. Duties may include but are not limited to the following;
Position Duties ¿ Human Resources
To manage, further develop and implement a range of strategies to ensure the effective administration of human resources within the school.
To be responsible and accountable for the maintenance of human resource records within the school.
To manage the employment process from recruitment to offer of employment.
To distribute necessary proformas to Principals and selection panels, ensuring all necessary documentation required is received to enable the generation of Letters of Offer.
Manage and maintain all payroll processes on eduPAY.
Provide reports to the Principal Team from eduPAY.
Liaise with Daily Organiser to ensure sick leave is recorded and CRT costs charged to the correct programs.
Manage leave applications, regularly check for input errors.
Manage the Workcover process from start to finish ensuring compliance with DET policy
Develop and review guidelines for personnel procedures and internal controls.
Management of induction programs for new education support staff in liaison with Principals.
Management of the payroll end of year rollover.
Provide Management advice in regard to conditions of employment and employee relations issues for all staff.
Liaise with external contacts, in advertising positions and fielding queries from prospective candidates.
Ensure the effective professional development of Education Support staff.
Management of ES annual staff performance review.
Administer all aspects of Recruitment On Line.
School Level Payroll processing management.
Manage priorities of other ES staff.
Merit and Equity trained for panel selection.
Maintain WWC and VIT checklists.
Finance
Advise the Principal and staff on school finances within DET financial regulations.
Act as the main financial consultant and advisor to the School Council, Principal and staff.
Prepare reports for the School Council and any appropriate committee or working party of senior staff.
Prepare annual estimates of school expenditure, resulting in the preparation of the annual budget. Monitor expenditure monthly to ensure effective budgetary control.
Make day to day decisions within these budgets, negotiation initially between competing claims for resources. Refer unresolved issues to the Principal.
Devise and monitor local systems of recording and monitoring budgets, ensuring that all information is readily available through the school computer network.
Attend meetings as required on all financial matters including convening of the School Council Accountability Sub-committee.
Accounts receivable control, administer and manage.
Accounts payable control, administer and manage.
Asset Management, ensure assets are recorded according to DET policy.
Cost analysis of all fundraising activities.
Photocopiers, manage and re charge to appropriate departments.
All ordering processes and procedures.
Oversee the preparation of Profit & Loss Accounts for trading entities.
Cost analysis of other areas such as utilities.
Oversee the month end CASES21.
Leasing and rental contracts, management of capital purchases.
Management of tender processes.
Oversee CSEF processing and management.
Management of all Financial policy.
Cost analysis of camps and excursions.
Student Administration
Overall management of student attendance records.
Overall accountability for the management of student records.
Census, project student numbers and process.
Oversee the management and processing of all student forms such as permission notes etc.
Archiving of all school documentation.
Oversee Student transition process-management and coordination.
General Office Duties
Reception management.
General Office management.
Sick bay management.
Policy
Assist with the organisation of school council elections.
Prepare and present financial reports as required for the school council, finance committee, annual report.
Technology
DET CASES21 Updates.
Compass and CompassPay
School Council
School Council as an elected Council member or non-voting member for the provision of financial reporting, minutes and meeting organisation.
Performance Criteria
Undertake any other duties as designated by the Principal in line with the role.
This job description sets out the major duties and other tasks associated with the stated purpose of the job. Other duties of a similar nature and/or level undertaken within the School are not excluded simply because they are not itemised.
The duties could vary from time to time resulting from new legislation, change in technology or policy changes and in this case appropriate training may be given to undertake this new/varied role.
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces. It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via [email protected]
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
https://www2.education.vic.gov.au/pal/child-safe-standards/policy
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview
Specific information in relation to this position can be found on the College website under the Employment Tab (www.hopcross.vic.edu.au)
The Selection Panel reserves the right to seek referees other than those nominated on your application.
All applicants need to be aware that with regard to the Child Safety Standards, information may be collected in order to establish their suitability for child-connected work.
All staff employed by the Department of Education and Training and schools have access to a broad range of employment conditions and working arrangements.
Appointment of successful applicants will be made subject to the satisfaction of pre-employment conditions.
A probationary period may apply during the first year of employment and induction and support programs provided.
Detailed information on all terms and conditions of employment is available online at the Department's Human Resources website at:-www.education.vic.gov.au
Hoppers Crossing Secondary College opened in 1984 and is a single campus, co-educational college with an enrolment of approximately 1,500 students. Situated in an urban growth corridor, approximately 20 minutes west of Melbourne, we welcome students from Years 7 to 12, from Hoppers Crossing and the surrounding district. There are 62 languages spoken at home by our families and this is recognised in our school motto of `prosperity through diversity¿.
The College places great importance on developing innovative and challenging educational programs, through which young people recognise the value of growth through learning. Academic rigour is valued at all stages of learning.
We aim to achieve the extra-ordinary by providing an education which has a focus on developing our students' academic potential. Our classroom focus is on challenge, engagement and achievement, supported by our GANAG instructional model.
A highly committed staff share in the vision and values of the College and are dedicated to supporting students, throughout all stages of learning. Our values of respect, responsibility, cooperation and a strong work ethic act as a framework to support our students through our agreed expected behaviours. The time and effort teachers put into their classes ensures the best educational outcomes which is reflected in our academic results. The College is very proud of its highest ever ATAR score of 98.90. We have excellent growth in study scores above 40 and consistency in the achievement of high ATAR scores. Over 90% of our Year 12 students progress to tertiary education or training institutes or vocational positions.
Our students are guided throughout their chosen pathway of VCE, VCE-VM, VPC or VET studies and are prepared for post-secondary options, including tertiary entry and further training or employment.
A diverse range of innovative educational, co-curricular and enrichment programs are offered across Years 7 to 12. These programs include the Italian Language Immersion Program, Wakakirri Competition, Inter-School Sports, Year 7 and 10 Scholarship Programs, Student Representative Council, Youth Parliament and Work Experience Programs.
Additionally, Year 11 and 12 Enhancement Studies make it possible to incorporate TAFE certificates and University studies within the VCE program as a result of strong partnerships with a range of tertiary institutions.
The College prioritises ICT across the curriculum with the inclusion of: media projectors in every classroom, Apple Mac laboratories and a 1:1 Netbook Program. These facilities are aimed toward preparing students with the skills required for them to take their place as 21st century learners and citizens.
Our College grounds are immaculately presented and maintained, providing our students with a positive learning environment.
Our students are also able to enjoy upgraded facilities including plexi-paved basketball courts and artificial turf tennis courts, our $2 million state-of-the-art Science Centre and a new Multi Purpose Hall with extendable stage and bleachers seating
Parental involvement in College operations and the learning process is encouraged as we consider this contribution to have a positive effect on the education of our young people.