Work Type: Fixed-term - Part-time
Salary: Salary not specified
Grade: Education Support - Level 1, Range 3
Occupation: Administration
Location: Barwon South West - Greater Geelong
Reference: 1549319
To apply, please submit a cover letter and a response addressing the four Key Selection Criteria.
Please keep your introductory cover letter brief and concise.
Your total application (cover letter and selection criteria responses combined) should not, if possible, exceed 3 pages in length.
SC1 Demonstrated capacity to work effectively as part of an office team within a shared Business Manager arrangement, including the ability to work independently, coordinate responsibilities, and maintain clear communication and effective handover to ensure continuity of business operations.
SC2 Demonstrated knowledge and experience in school administration and financial management, including accounts payable, preparation of end of month financial documentation, and facilities management, together with proficiency in AIMS and Compass, including its payment functions.
SC3 Sound knowledge of financial management legal requirements and practices, including the capacity to produce reports and provide advice in respect to those reports.
SC4 High level organisational and written and verbal communication skills, including the capacity to prioritise workloads, coordinate responsibilities and maintain effective communication within a shared Business Manager arrangement.
This 0.5 FTE family leave position will work alongside the 0.6 FTE Business Manager, with one shared working day per fortnight to support handover, coordination and continuity. Key responsibilities will include accounts payable, preparation of end-of-month financial documentation, administration of Compass payment functions, maintenance of facilities records in AIMS, and support for occupational health and safety processes. Duties will be allocated collaboratively with the 0.6 Business Manager and Principal.
A Business Manager role will usually undertake tasks that impact on the whole school. The role seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, finance or human resources.
Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.
Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice in matters relating to the school finance, human resources or school administration.
This 0.5 FTE family leave position operates within a shared Business Manager arrangement, working alongside the 0.6 FTE Business Manager. One shared working day per fortnight will support communication, handover and coordination of responsibilities.
The successful applicant will work collaboratively with the Principal and Business Manager to support the schools financial operations, facilities management, occupational health and safety processes, and general administration.
Finance
Facilities and School Resources
Occupational Health and Safety
School Administration and Collaboration
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces. It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via [email protected]
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
https://www2.education.vic.gov.au/pal/child-safe-standards/policy
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview
This vacancy is to replace an employee on parental absence and is for a period of seven years or until the employee absent on leave returns to duty at the school.
Highton Primary School Profile
Important: Please carefully read the Selection Criteria and Role & "Responsibilities" for this application
Highton Primary School, located in Geelong, has been a cornerstone of the local community since 1880. We've established a strong reputation for providing a high-quality education that fosters both academic achievement and personal growth. The school has been an accredited International Baccalaureate World School since April 2009.
Our vision is, "As an International Baccalaureate World School, in a culture promoting respectful relationships, wellbeing and collaboration, we develop caring lifelong learners who strive for their personal best and are empowered to take action." We deliver a challenging curriculum that addresses individual differences with the mission to develop internationally minded students.
The school is committed to developing a community of learners. Our staff are committed to a collaborative culture focused on building practice excellence. With a focus on student growth, the school provides ongoing support to all staff and strive to maintain outstanding professional learning communities.
The school is committed to the challenging and invigorating task of preparing young people for a rapidly changing world. It is the young people who are our focus aiming for responsible, successful, confident students who are internationally minded and positively impact the future.
The school has facilities to complement the educational programs offered, including 14 classrooms, library, canteen, and a well-maintained playground and oval.The school also accesses the adjoining hall for a variety of purposes.
Highton Primary School is more than just a place of learning; it's a community. We encourage parental involvement and foster a sense of belonging among our students, staff, and families. Our community is encouraged to participate by volunteering in a variety of ways including helping in the classroom, on excursions or serving on the Parent Club and on School Council. The community play a key role in curriculum, environment and resource implementation.
Currently, the schools teaching staff has a balance of both experienced and graduate teachers, who play a vital role in school-based and extra-curricular activities, community and social functions and help create a vibrant school at Highton. The staff actively demonstrate their dedication to our students with a strong commitment to their professional learning, to supporting one another and to having positive relationships with all stakeholders in our community.