Work Type: Fixed-term - Full-time
Salary: Salary not specified
Grade: Education Support - Level 1, Range 3
Occupation: Education and training
Location: Gippsland - Wellington
Reference: 1546648
KSC1 Demonstrated ability to coordinate daily operational schedules, allocate resources, and adapt to short-notice operational disruptions.
KSC2 Demonstrated technical proficiency and administrative experience.
KSC3 Demonstrated expertise in delivering career education (Years 7¿12) and managing vocational education pathways.
KSC4 Exceptional interpersonal and communication skills with the ability to manage internal relationships and external industry partnerships.
KSC5 Strong organisational capabilities in supporting risk management frameworks, compliance audits, and general facilities administration.
Daily Organiser, Senior Pathways, and Careers
RESPONSIBILITIES:
Staff / Student - Daily Organiser
Daily Teacher Liaison ¿ e.g. daily activities, PD¿s, excursions, staff leave applications (sick & personal leave)
CRT - liaison and coordinator
Administer Daily Organiser & Timetabling Programs across Griddle and Sync across to Compass
Daily Student Liaison ¿ e.g. lunch passes / timetables
Attend diaries meeting each week to sync diary & required staffing cover with Calendar of Events
Liaise with staff and any identified changes required and communicate approved events (copy to staff/copy to REIM).
Systems Administration & Assistance
Compass
Coordinate parent teacher interviews booking functions
Liaise with Teaching and Learning team regarding reports, including template set-up, collation and publication
Upload new enrolments
Support attendance data
Upload schedules, class lists, custom classes & sessions
Upload entries of the Subject Selection Process for Years 10-12 to School Management System
Duty rosters Formulation & implementation
VASS
Export / Student database
Student imports / enrolments / transfers
Provide reports to assist with subject conversations
Eligibility tracking / flagging students with issues
Action changes to enrolments that reflect subject changes.
Rollover all staff, students and classes (start of year)
Load new classes (VCE and VET)
Cases21
Student Administrator - enrolments / exit / transfers / destination data
SRP confirmation ¿ Census reporting and Audit process / Departmental cross referencing / forward projections
Exports ¿ Tables for sports / contact lists / NAPLAN & On demand testing / Attendance
System rollover prior to commencement of classes.
Timetabling
Construct & trouble shoot through to working timetable, including yard duty roster then make changes at short notice as staff dynamics change
Adjust timetable as required for changes to staffing allocations
Changes to blocked class enrolments to reflect changing groups (Tech, Vertical, TAP, Activities, TUSK)
Sync timetable program across Compass, Griddle and Firstclass
Communication
Maintain a current YSC email list - sort and distribute to all staff
Support parent teacher interviews by providing maps, and signs
Coordinate School Photos including booking dates, companies, and notifications to students and families.
Emergency Management ¿ DisPlan
Liaise with representatives from each campus and collect information and updates for James Street Campus and Devon North Campus Emergency Management Plans
Edit EMP¿s on DISPLAN, including updating all fields with new information and pass to Principal for Sign off (September).
Facilities
Manage and maintain a key register, including allocating staff keys, returns and ordering.
Careers & Pathways
Play an active part in Careers Networks (Wellington & South Gippsland), including liaison with GELLEN (Gippsland East Local Learning and Education Network, attending network meetings and professional learning.
Coordinate and facilitate attendance at Careers Events including local opportunities (careers fairs) , Metropolitan opportunities (Melbourne Careers Day)
Student Liaison ¿ subject selections, pathways and careers discussion
TAFE enrolment liaison
SBATS
Coordinate and support Year 10 Work Experience
Careers Education 7 ¿ 12, including ensuring each student has a Career Action Plan
University
VTAC
VET Coordinator
Contract finalisations with RTO¿s
Enrolment liaison
Inputting results into VASS
Verify enrolments for invoice payment
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces. It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via [email protected]
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
https://www2.education.vic.gov.au/pal/child-safe-standards/policy
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview
Yarram Secondary College offers Year 7 to Year 12 coeducation across two campuses, located 220 kilometres from Melbourne. The township of Yarram, population 2100, is a central hub for the surrounding smaller, rural and agricultural communities of Woodside, Alberton, Devon North and Port Albert.
The main campus has a large site with several ovals, sealed and covered recreational areas, and garden spaces. These surround a central core structure of 25 teaching and learning spaces, an administration block, a library, an open learning space, and a two-court shared community stadium. The smaller Devon North Campus, caters for students who have disengaged, or are at risk of disengaging from mainstream education. Our FLO campus has two teaching classrooms, a communal meeting area, a designated art space, a yarning circle and a life skills classroom.
YSC is a member of the Wellington Network of Outer Gippsland, South Eastern Victoria Region. It is the major destination for students graduating from the four local primary schools (government and catholic). It attracts 96 per cent of the intake pool at Year 7, with the nearest alternative secondary schools situated over 50 kilometres away. Total enrolment numbers have been relatively stable, currently at 330, but have started to decline. The projected numbers over the next few years are similar to this year with only small numbers coming through from our feeder schools. The school provides for students in the township and those who are bussed in from surrounding areas (approximately 160 students).
Students attending YSC, come from a range of family backgrounds, with an overall Student Family Occupation and Education index of 0.5089. There has been a notable change to economic circumstance due to the impacts of industry closures, and rising interest rates and this has impacted the wellbeing and provision for families. Assistance is provided through individual educational plans for Koorie students, Out of Home Care students and those on the Program for Students with Disabilities (including a specialised wellbeing and inclusion space). The current staffing profile is stable and includes: two principal class members, two leading teachers, two learning specialists and 25.9 equivalent full-time teaching staff (EFT) and 18.1 EFT education support staff.
While our school motto is `Learning for Life¿ and opportunities to `learn local, live global¿ are embraced. The tradition of developing the whole student through a balanced and differentiated academic program, which is underpinned by vocational outcomes, and a focus on social and emotional wellbeing continues. Our vision encompasses this tradition, ¿Yarram Secondary college is a school of and for the Yarram and District Community, preparing all students to develop their social, emotional and academic skills, whilst supporting, nurturing and accelerating their ability to excel in their chosen pathway¿.
YSC is structured into two distinct Sub-Schools; Years 7-9 Middle School and Years 10-12 Senior School. Each Sub-School has a clear focus and vision. The Middle Sub-School focuses heavily on the development of each student¿s academic, social, emotional and physical well-being and growth. All students in Years 7-9 participate in the Targeted Acceleration Program (TAP); a visionary reading advancement program designed by the world-renowned cognitive psychologist Dr. Carol Christenson. Students in the Middle School are exposed to all curriculum areas and participate in collaborative, inquiry subjects which build students¿ 21st century learning capabilities in Year 8 Broadening Horizons and Year 9 Community. All of our school curriculum is based upon the Victorian Curriculum, as set out by VCAA.
The Senior Sub-School has a clear focus on providing the best possible pathways for all students; whether this be tertiary study, further training, or employment. Senior Sub-School pathways include the Victorian Certificate of Education, which includes a range of Vocational Education and Training options (on and off site), and a Vocational Major. Some of our students also complete VCE units via online delivery methods through Virtual Schools Victoria (VSV), and the Victorian Virtual Learning Network (VVLN).
Enrichment opportunities are provided at YSC through art, music, chess, instrumental music, performance, productions, leadership, public speaking, camps and excursions, sport, and external online and residential academic programs in global citizenship, Maths, Science and Engineering.