Work Type: Ongoing - Full-time
Salary: Salary not specified
Grade: Education Support - Level 1, Range 2
Occupation: Administration
Location: Melbourne - Eastern suburbs
Reference: 1553149
SC1 Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.
SC2 Demonstrated capacity to work and collaborate with others in a team environment.
SC3 Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.
SC4 Possess the technical knowledge and expertise relevant to the position.
SC5 Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.
SC6 A commitment to professional learning and growth for both self and others.
An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.
An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.
Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3).
A role at this range may include:
An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available. Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialised student/teacher support tasks, or technical tasks as experience in the role is gained.
The Administration Support and Communication Assistant, (including General Administration and Finance Support), will contribute to building a vibrant, tolerant and harmonious school community. This staff member will support the College community to develop approaches which improve both socio-emotional health and educational outcomes for our students.
The successful applicant will be responsible for a varied range of tasks that will facilitate and improve engagement between students, families, external community agencies and the College. The Administration Support and Communication Assistant will act as a conduit between the College and all facets of the local community, continuing to strengthen existing relationships and develop new partnerships. This staff member will also engage in General Administration and Finance Support roles for the College and engage in administrative tasks as required by the Business Manager.
About You:
Responsibilities (as listed below but not limited to)
The successful candidate will actively engage in providing:
Parental/family supports including:
Communicating with parents, carers and students.
Parent/carer liaison for events such as Open Night, Parent Student Teacher Conferences, Presentation Night.
Supporting parental engagement activities to build stronger connections and to create a welcoming and inclusive school environment.
Communicating with parents to ensure that student information and documentation is valid and up to date. Update enrolment information in preparation for census (twice yearly census).
Reaching out to parents on behalf of the Principal and Assistant Principals by sending year level emails.
Distribution of the annual Parent Survey
Parents and Friends Association contact
Student supports including:
Communicate with families whose child comes from an EAL background to compile required DE documentation and maintain EAL database for the EAL Leading Domain Leader.
Communicate with families following enrolment at the College to monitor the transition process.
Liaise with the College Enrolment Office, Leading Teacher - Student Voice and Community Engagement, Year Level Coordinators and Wellbeing Coordinators.
Prepare Anaphylaxis photo board as required.
Administrative assistance with Student Surveys.
Daily Sick Bay lunch break cover. Please Note - This role includes 30 minutes per day (Monday to Friday) of Sick Bay lunch relief cover from 12.00pm to 12.30pm. First Aid Level 2 required. A special additional payment will be provided for this duty.
Community outreach, including:
Creating new or improved partnerships with community organisations, through communication with local community networks and forums.
Responding to incoming community related emails
Liaise with community organisations
Applying for community-based grants
Maintain the College Alumni database
Administration Support:
Producing the College Newsletter (fortnightly)
Producing College News feeds (Compass)
Provide administrative support to the management of the College online social media footprint (fortnightly)
Monitor Compass News feed formatting (weekly)
Update and maintain Compass Custom Flags as required
Providing duplicate academic reports and NAPLAN results upon request
Current and former student certification letters
Enrolment/Transition administration support and enrolment data entry (during transition period T3/T4)
Update Student/Family enrolment information on Cases21 as required
ALPHA application result mailout
Follow up student visa expiry dates ¿ ensuring all students have a valid/current visa and are eligible to attend school (once per term)
Follow up Access Restrictions, Parent and Family Orders (once per term)
VASS Data Entry ¿ administration support by entering results on to VASS system as required
Assist with Exam preparation and set up
Careers Action Plans and Morrisby Reports¿ upload to Compass
Assist with College Events/Activities (e.g. Immunisation program day/Careers Expo etc.)
Update College Maps
Annual Presentation Night ¿ administration support
Undertake other administrative duties as required by the Principal
Finance Support:
Credit Card reconciliation batches.
Undertake other administrative duties as required by the Principal/Business Manager.
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces. It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via [email protected]
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
https://www2.education.vic.gov.au/pal/child-safe-standards/policy
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview
East Doncaster Secondary College, situated in the eastern suburbs of Melbourne, is a large, co-educational school with a focus on high academic achievement, excellence in teaching and learning and student connectedness and wellbeing.
The College has an enrolment of approximately 2300 students and 223 teaching and education support staff.
As a College, we strive to develop passionate lifelong learners who are creative and critical thinkers with the confidence and resilience to thrive in the global community. We want students to experience a sense of achievement and growth in their academic, personal, social and emotional development. The College values of curiosity, excellence, fairness, respect, resilience, teamwork and care and compassion reflect these desired outcomes.
We have high expectations that our students will commit to being supportive of each other as they strive for success as learners. Our catch phrase for learning is Creating a Culture of Curiosity. We strive to ensure that there is a focus on learning improvement for every student. As a result, our student achievement data is excellent across a range of data sets and year levels.
Diversity adds to the richness and quality of the students educational experience at East Doncaster Secondary College. We are proudly multicultural across more than 50 nationalities, with a strong and established International Student Program.
The College offers an array of alternative pathway options to enable greater flexibility in our ability to cater for individual needs. Students have access to external VET provision and a high quality Vocational Major VCE pathway.
At East Doncaster Secondary College, we are committed to child safety. We strive to ensure that our students are safe, happy and empowered. Through a holistic approach to wellbeing, the College offer an extensive overlay program, Positive Futures, as a means of visibly addressing the social and emotional needs of our students in a multi-dimensional and integrated approach.
As a high performing school, East Doncaster Secondary College prides itself on the creation of a learning environment where student academic, sporting, music and achievements in the arts are recognised and celebrated. Underlying the focus on excellence is the recognition that such outcomes can best be achieved in an environment where students are happy, healthy and connected.
Copies of the School Strategic Plan, Annual Implementation Plan and School Policies can be accessed via the school website www.eastdonsc.vic.edu.au
For information regarding East Doncaster Secondary College Child Safety Standards and practices, including Code of Conduct please go to https://www.eastdonsc.vic.edu.au/our-college/documents-policies-reports/