Work Type: Ongoing - Full-time
Salary: Salary not specified
Grade: Education Support - Level 1, Range 3
Occupation: Administration
Location: Gippsland - Baw Baw
Reference: 1513866
SC1 Demonstrated experience and skills in coordinating a specific education support function.
SC2 Demonstrated capacity to supervise the work of other support staff and to develop procedures and guidelines relating to the work area.
SC3 Demonstrated high level oral and written communication skills.
SC4 Possess the technical qualification, knowledge and expertise relevant to the position.
SC5 Demonstrated capacity to provide advice and support to management in respect to the work area.
SC6 Demonstrated commitment to establishing and maintaining a safe and supportive learning environment
This role is full time, 5 days per week. Due to the nature of the Daily Organiser component of the role hours are 7am - 3pm. Some flexibility may be negotiated with the successful candidate.
Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.
Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.
The provision of business management responsibilities becomes a feature at range 3. Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.
This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years. Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered. Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.
An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee¿s position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.
Daily Organisation
Ensure that all classes are covered on a daily basis.
Liaise with the College Principal, Assistant Principal, Business Manager and wider staff on matters of staff absences or school events.
Keep up to date records of staff absences.
Allocate extras equitably (in accordance with the EBA) and communicate replacements to relevant teachers.
Communicate all daily changes and upcoming events to staff before 8am.
Be a member of the COG (College Operations Group) Team
Liaise with CRT agencies as required.
Induct new CRTs to the College
Timetable
In collaboration with College Leadership prepare and revise the college timetable (using Edval computer application) as required.
Liaise, as required, with the Principal, Assistant Principal and staff members.
Complete the Head Start program timetable.
Ensure the timely distribution of a new timetable so that effective daily planning can take place.
Make alterations/changes throughout the year as needed.
Integrate the timetable into Compass and maintain the Compass file throughout the year.
Emergency Management
In collaboration with the Business Manager prepare the annual Emergency Management Plan.
Organise Evacuation Drills in-line with department requirements
Administration
Assist with providing routine clerical or other administrative support responsibilities including general telephone, front office enquiries, mail deliveries, assisting with stock, control, supporting organisation of meetings, receiving and initial processing of standard paperwork
Assist with communications associated with the Departments attendance policy.
Support the preparation of standard routine internal and external communication according to school procedures
Work as a member of Administration Team to develop and implement strategies to ensure effective administration procedures
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces. It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via [email protected]
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
https://www2.education.vic.gov.au/pal/child-safe-standards/policy
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview
Neerim District Secondary College is a vibrant small rural secondary school of approximately 220 students, located in the picturesque township of Neerim South at the foothills of the Baw Baw Ranges. Set on spacious, well-maintained grounds, the school offers staff and students an attractive, settled, and inclusive learning environment that supports both professional fulfilment and personal wellbeing.
Our vision is to empower every student to become the best version of themselves. Central to this vision is a strong sense of community, where relationships are valued and individuals feel known, supported, and respected. Staff at Neerim District Secondary College work collaboratively as a cohesive and highly supportive team, partnering closely with families to help students achieve their academic, personal, and future goals.
Our shared values, developed in partnership with students, staff, and the wider community, guide everything we do:
The school offers a strong and engaging Years 7¿10 curriculum aligned with the Victorian Curriculum, complemented by a diverse range of performing arts, visual arts, and design technology programs. In Year 9, students participate in an innovative applied learning, inquiry-based program for one day per week, designed to develop interpersonal skills, problem-solving, critical and creative thinking, and real-world learning capabilities.
Students in Years 10¿12 benefit from a broad range of VCE subjects delivered through a combination of on-site, face-to-face teaching and blended learning approaches. The school also offers a well-established VCE Vocational Major (VM) program in Years 11¿12, with students supported to complete VET Certificates through external providers and engage in Structured Workplace Learning one day per week.
Student wellbeing and inclusion are central to our work. Through dedicated and passionate Student Wellbeing and Student Inclusion Teams, the school provides targeted and meaningful interventions to ensure all students¿ individual learning and wellbeing needs are met.
Neerim District Secondary College enjoys strong and ongoing support from the Neerim South community, with students regularly involved in volunteering and contributing to local events. With increasing enrolments, supportive families, and a motivated, forward-thinking staff team, Neerim District Secondary College is a destination school and an excellent place to build a rewarding and impactful career.