Work Type: Ongoing - Full-time
Salary: Salary not specified
Grade: Education Support - Level 1, Range 2
Occupation: Administration
Location: Melbourne - CBD and Inner Metro suburbs
Reference: 1549519
Key Selection Criteria
SC1 Demonstrated experience in administration and event coordination within a school environment displaying professional, responsive and a customer-focused approach.
SC2 Demonstrated ability to manage multiple tasks, excellent attention to detail and problem-solving capability, adaptability in responding to changing priorities in a environment and meet deadlines
SC3 Experience using school administration systems including Microsoft Office Suite; Outlook, Word, Excel, Teams and PowerPoint, is desirable
SC4 Highly developed organisational and time management skills along with strong written and verbal communication skills.
SC5 Ability to work independently while contributing positively to a team environment.
Attendance requirement for this position is Monday to Friday, 8:30am to 4:30pm.
An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.
An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.
A role at this range may include:
Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function.
An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available. Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialised student/teacher support tasks, or technical tasks as experience in the role is gained.
Key Responsibilities
Administration Support
Assist with coordination of room bookings, meeting logistics and visitor management processes.
Events Co-ordination Support
Communication and Stakeholder Engagement
Compliance and Operational Support
Ensure events and activities are conducted in accordance with school policies and relevant legislative requirements.
Perform additional duties as directed by the Principal
Success in this role will be demonstrated through:
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces. It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via [email protected]
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
https://www2.education.vic.gov.au/pal/child-safe-standards/policy
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview
About CHES
The Centre for Higher Education Studies (CHES) commenced programs in 2023 as a purpose-built, co-educational school supporting high-achieving and high-ability students to extend their learning beyond mainstream programs.
Students attend CHES part-time while remaining enrolled at government secondary schools across Victoria. We offer specialist VCE subjects, Year 10 Enrichment Electives and access to first-year university courses through our university partnerships. Students also participate in seminars, masterclasses and other enrichment opportunities.
CHES also leads professional learning for teachers across Victoria on meeting the needs of high-ability students.
Working at CHES
Education Support staff play an important role in the smooth operation of CHES and in creating a welcoming, supportive environment for students, staff and visitors. Our work involves close collaboration with students¿ base schools, university partners and other educational organisations.
Our values--Reach, Connect, Understand and Think Ahead--underpin a collegial, collaborative workplace. We value the expertise and contribution of Education Support staff and provide induction, professional learning and ongoing support.
Flexible working arrangements may be available through discussion and negotiation with the principal, depending on the requirements of the position.
Our facilities and location
CHES is located at 669 Chapel Street, South Yarra, in an award-winning, four-storey facility. The building includes contemporary classrooms, university-standard science laboratories, an auditorium, tutorial rooms, professional learning spaces, comfortable staff workspaces and a rooftop terrace. Our facilities and technology support students to participate both on-site and online.
We work closely with schools and universities, including a foundation network of five local secondary schools that also use our facilities when spaces are available.
CHES has convenient access to several public transport options. As with many inner-city vertical schools, there is no on-site staff parking.
Administration and Events Support Officer
Classification: Education Support L1:2
Location: 669 Chapel St, South Yarra
Reports To: Business Manager / Principal
Employment Type: Full Time
Contact details: [email protected] 03 9063 1170
Website: https://ches.vic.edu.au
Position Purpose
The Administration and Events Support Officer is responsible for providing high-quality administrative, event coordination and operational support at CHES. The role supports the planning, organisation and delivery of school events, meetings, programs and activities while maintaining effective administrative systems and delivering professional customer service.
The position requires excellent organisational skills, strong attention to detail, the ability to manage competing priorities and a commitment to supporting a positive and professional school environment.
Qualifications and Requirements