Selection Criteria
Selection Criteria
- 1. Demonstrated Administrative Skills
Proven ability to manage administrative tasks including record-keeping, scheduling, correspondence, and document preparation in a busy school environment. - 2. ICT and Data Management
Competence in using a range of software (e.g. Microsoft Office, CASES21, Compass or equivalent systems) to maintain accurate records, track attendance/engagement data, and prepare reports. - 3. Organisational and Time Management Skills
Strong ability to prioritise tasks, meet deadlines, and manage competing demands with accuracy and attention to detail. - 4. Communication and Interpersonal Skills
Clear and professional written and verbal communication skills, with the ability to liaise effectively with staff, parents, and external contacts in a supportive and confidential manner. - 5. Ability to Work Collaboratively in a Team Environment
Capacity to work as part of the Wellbeing and Engagement team, supporting Student Managers, counsellors, and leaders, while also working independently when required.
Role
Key Responsibilities
- Provide administrative and clerical support to the Student Wellbeing and Engagement teams, including Assistant Principals, Student Managers and the Leading Teachers of Engagement and Wellbeing.
- Maintain accurate and confidential student wellbeing and engagement records in line with school policies. (not including wellbeing counselling records).
- Support attendance and engagement monitoring processes through data entry, reporting, and communication follow-up.
- Assist in scheduling meetings, parent forums, programs, camps, excursions and student engagement activities.
- Prepare correspondence, reports, and documents as directed by the Wellbeing and Engagement leadership team.
- Liaise with parents and external services regarding scheduling and information exchange, under direction of leadership staff.
- Support logistics for wellbeing and engagement events such as assemblies, programs, and information evenings.
- Undertake general office duties including filing, photocopying, and document management for SEW and teaching staff (where possible)
- Flexibility for adjusted working hours during key times of the year, such as subject selection, parent information evenings or VCAA exams.
- Printing of Exams in conjunction with Pathways Assistant
- Support the process of missed SACs, resits and redemptions processes.
- Contribute to the production of the college newsletter.
- General tasks around the college in times where specific work related to this role may not be required.
- Other duties as directed by the Principal or delegate.
This Position Description may be altered from time to time to meet the operational needs of the School.
Responsibilities
- Provide routine clerical or other administrative support responsibilities including general telephone, front office enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork
- Maintain, enter and retrieve data from the schools IT systems, such as the school's records system, including computerised student, staff and school records
- Maintain and update office records, enrolment data, diary records, and basic written records
- Support or coordinate the preparation of standard routine internal and external communication according to school procedures (e.g. form letters, newsletters)
- Source basic data or factual information from given sources to support school administrative functions, e.g. books, reports, manuals, catalogues, tables, forms, etc.
- Coordinate the delivery of administrative services within the school
- In consultation with the principal, determine and manage work priorities within the school office
- Develop and implement strategies to ensure effective administration procedures
- Coordinate the implementation of requisitioning, purchasing and issuing procedures
- Manage client reception and office operations
- Liaise with school staff in regard to support requirements
- Coordinate staff timetabling
- Undertakes VASS and/or VET administration support
- Supports the first aid facilities and assists in delivering first aid to students
Who May Apply
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
Diversity and Inclusion
The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces. It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via [email protected]
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
Child Safe Standards
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
https://www2.education.vic.gov.au/pal/child-safe-standards/policy
DE Values
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview
Enquiries regarding the position can be directed to the Principal Danijel Banovic 0436 922 997 - we encourage you to contact the Principal with regard to this role.
Applications must include:
- A specific response to all the key selection criteria
- A CV including the names of three referees and contact numbers should be included in the application
- Applications should be submitted via Recruitment Online https://schooljobs.education.vic.gov.au/psp/ROLPPRD1_EA/APPLICANT/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL
Conditions of Employment
- All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
- Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
- A probationary period may apply during the first year of employment and induction and support programs provided.
- Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx
Location Profile
School Profile
Homestead Senior Secondary College opened in 2020 and is located in a developing area of Point Cook, approximately 28 kilometres from Melbourne CBD. Our feeder schools are the local P-9 colleges ¿ Alamanda and Saltwater P-9 Colleges. A significant percentage of our enrolments are new arrivals to the greater Point Cook community. Homestead also attracts a growing number of enrolments from the independent school¿s sector. Rapid growth is predicted for both the suburb and school over the next 5 to 10 years.
In 2025 we expect approximately 600 students at HSSC, and it is projected that the college¿s peak enrolment will be in excess of 1500 students. In addition to this, we expect to be supporting approximately 600 students from Saltwater P-9 at years 7-9 on the Homestead site while Saltwater undergoes major capital works to increase capacity on their site.
The foundation years of the college focused upon building social capital, creating structures and practices, purchasing resources and establishing staff professional learning teams. This is an amazing career opportunity for educationalists as they are part of a staff cohort playing an integral role in the development of the college¿s culture, teaching & learning style and place in our community. Our new phase includes solidifying our culture of the young adult learning environment and our consistent teaching and learning model, while managing significant growth in student and staff population.
HSSC is a state of the art 21st Century learning environment for young adults. With a build cost of $53 million, facilities are second to none. Students learn in a three-storey main building, a standalone Performing Arts/Physical Education building, multi-purpose courts and a playing field. Our landscaped grounds feature amazing spaces for our students and staff.
The college curriculum focuses on providing the right pathway for all students to achieve their academic goals. The college offers a broad range of studies at Year 10, VCE, VCAL, VET & other programs.
HSSC is defined by:
- A well balanced curriculum program that utilises purposeful and explicit teaching aimed at empowering students to be active learners, striving for personal excellence and ongoing growth and development
- Challenging, innovative and creative approaches in learning and teaching practices that embrace a full range of post compulsory pathways for Years 10 to 12 students
- Highly skilled, versatile, dedicated and caring staff committed to life-long learning and developing each student through the implementation of personalised learning programs
- The active participation of staff in professional learning communities
- Shared educational responsibility between parents, staff and students
- Powerful student agency & voice in their learning
- Effective & open channels of communication that promote trust, positive interactions and strong links with the wider community.