Overview
Work Type: Fixed-term - Full-time
Salary: Salary not specified
Grade: Education Support - Level 1, Range 2
Occupation: Administration
Location: Loddon Mallee - Greater Bendigo
Reference: 1508519
Location Profile
Epsom Primary School, located 8 km north of Bendigo, was established in 1881 and provides high-quality, inclusive education for students from Foundation to Grade 6.
Our school is supported by over 50 dedicated staff members¿including experienced educators, early-career teachers, and Education Support staff. Our school structure includes both single-year and composite classes, enabling flexibility in teaching and strong connections across year levels.
We are committed to fostering a safe, supportive, and engaging learning environment, where every student is empowered to Strive for Excellence, Take Pride, Act Responsibly, and Respect our Community (STAR). These values guide our approach to learning, wellbeing, and community engagement. Our vision is: "To ignite excellence and a love of learning within a community that grows together."
Since 2020, Epsom PS has implemented a systematic synthetic phonics (SSP) approach, providing a consistent and evidence-based foundation for early literacy development. As a selected SOLAR (Systematic Oral Language and Reading) school through La Trobe University, we have further strengthened oral language and phonics instruction in the early years. This structured approach, embedded from Foundation to Year 2, has led to strong reading and writing outcomes aligned with best-practice literacy pedagogy.
Epsom Primary School is committed to using the most up-to-date, evidence-based teaching practices supported by the Department of Education. Our staff engage in ongoing professional learning to ensure students receive high-quality, consistent teaching across all classrooms. We offer a rich curriculum supported by specialist programs in Visual Arts, Performing Arts, Physical Education, and AUSLAN. Students also engage in hands-on learning through initiatives such as The Green Nest¿an outdoor sustainability and wellbeing space featuring a greenhouse with hydroponics, a frog pond, animal program, and outdoor classroom. Developed in collaboration with student leaders and community grants, this space enhances environmental education, student wellbeing, and engagement through alternative learning environments.
STEM education is another cornerstone of learning at Epsom PS. Through real-world applications in science, technology, engineering, and mathematics, students are encouraged to explore and innovate. A highlight of this is our involvement in the Energy Breakthrough program, where students design, build, and race Human Powered Vehicles (HPVs) in endurance and engineering-based challenges.
Our school actively promotes student voice and leadership, with opportunities including School and House Captains, Junior School Council, the baring djuwima (Aboriginal student leaders), and our Student Wellbeing Team. These programs help to foster belonging, confidence, and student agency.
As a certified 5-Star ResourceSmart School, we are deeply committed to sustainability and environmental leadership. Our student-led Green Magpies team plays a key role in our environmental initiatives¿promoting waste reduction, energy conservation, and sustainability education across the school.
With strong community partnerships, an active and engaged School Council, and a deep commitment to sustainability, wellbeing, and innovation, Epsom Primary School offers a dynamic, inclusive, and forward-thinking learning environment where every student is supported to thrive.
Selection Criteria
SC1 Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.
SC2 Demonstrated capacity to work and collaborate with others in a team environment.
SC3 Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.
SC4 Possess the technical knowledge and expertise relevant to the position.
SC5 Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.
SC6 A commitment to professional learning and growth for both self and others.
Role
This position involves the following duties:
This is a general office, front of house position involving reception and telephone enquiries. Effective communication with the school community; staff, students and parents is a requirement and confidentiality is integral.
A professional approach, good time management skills and the ability to multitask is essential.
Administration of first aid to students (First aid qualifications would be an advantage however training can be provided), coordination of First Aid plans, including asthma, anaphylaxis and allergies associated with enrolment, including student medication permissions and medication administration which is a major part of this role.
Maintenance of the first aid room, including purchasing of first aid supplies, stock inventory and stocktake.
Knowledge of the Department school administration system (Cases 21) and Compass would be an advantage however training can be provided. Working within the school administration systems (Cases 21 and Compass) will form a major part of this position. Adding of chronicles within compass and providing parents with logons or general compass enquiries. Entering compass events for excursions and ensuring all permissions have been obtained, preparing and distribution of first aid excursion bags.
Purchasing office materials and supplies when needed.
Newsletter coordination and publication and coordination of mail and parcel deliveries. Filing and storage of school data and documents.
Undertaking the enrolment and exit process which involves, communication, liaison with parents, data entry and coordination of data and document requirements as per Department guidelines and Epsom PS processes.
Any other office duties as directed by the Principal and Business Manager within the scope of Education Support Range 1 Level 2.
General assistance within the office administration area and team.
Responsibilities
- Provide routine clerical or other administrative support responsibilities including general telephone, front office enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork
- Maintain, enter and retrieve data from the schools IT systems, such as the school's records system, including computerised student, staff and school records
- Maintain and update office records, enrolment data, diary records, and basic written records
- Support or coordinate the preparation of standard routine internal and external communication according to school procedures (e.g. form letters, newsletters)
- Source basic data or factual information from given sources to support school administrative functions, e.g. books, reports, manuals, catalogues, tables, forms, etc.
- Coordinate the delivery of administrative services within the school
- In consultation with the principal, determine and manage work priorities within the school office
- Develop and implement strategies to ensure effective administration procedures
- Coordinate the implementation of requisitioning, purchasing and issuing procedures
- Manage client reception and office operations
- Liaise with school staff in regard to support requirements
- Coordinate staff timetabling for CRTs
- Supports the first aid facilities delivering first aid to students
Who May Apply
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
Diversity and Inclusion
The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces. It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via [email protected]
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
Child Safe Standards
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
https://www2.education.vic.gov.au/pal/child-safe-standards/policy
DE Values
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview
Other Information
- All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
- Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
- A probationary period may apply during the first year of employment and induction and support programs provided.
- Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx
Conditions of Employment
- All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
- Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
- A probationary period may apply during the first year of employment and induction and support programs provided.
- Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx