Work Type: Fixed-term - Part-time
Salary: Salary not specified
Grade: Education Support - Level 1, Range 2
Occupation: Accounting, finance and procurement
Location: Melbourne - Eastern suburbs
Reference: 1506173
1. Technical Knowledge and Expertise
Demonstrated knowledge and expertise relevant to the position, with strong skills in the use of appropriate computer systems and applications, including the Microsoft Office suite (particularly Excel, Word, and MS Teams).
Experience with CASES21 (Admin and Finance) and Compass is preferred but not essential.
2. Financial Management Experience
Relevant experience in financial management, including a sound understanding of program budgeting, financial recording and reporting principles, and GST and BAS processes. Demonstrated ability to identify, investigate, and rectify financial discrepancies accurately and efficiently.
3. Interpersonal, Teamwork and Independence Skills
Demonstrated strong interpersonal and communication skills, with the ability to work effectively both independently and as part of a team. Proven capacity to collaborate with colleagues and stakeholders, support office operations, and follow management directions while maintaining a positive and respectful work environment.
4. Time Management, Organisation, and Multitasking Skills
Demonstrated high-level organisational and time management skills, including the ability to manage multiple tasks effectively, work under pressure, and meet tight deadlines. Strong written and verbal communication skills, with attention to detail and accuracy.
5. Commitment to Professional Learning and Continuous Improvement
Demonstrated commitment to ongoing professional learning and growth for self and others. Willingness to embrace change, adopt new systems or processes, and implement directions under the guidance of management.
Accounts payable role:
¿ To perform all duties associated with the Accounts Payable functions of the College. This includes CASES21 data entry of approved purchase orders and invoices, reconciling invoices against statements following the procurement process as required
¿ School purchasing card payments and documentation
¿ Follow up with staff regarding outstanding purchase orders
¿ Prepare creditor payments on CASES21 Filing of invoices and payment documentation as per audit requirements
¿ Update Compass with Payments Processed
¿ Assist with creditor queries
¿ CSEF Application, follow up with CSEF school transfer
¿ To assist the Business Manager in managing the electronic purchase order system, this includes liaising with creditors, teachers and other staff involved in ordering goods. If required, to process orders on the AIMS
¿ To assist with the End of Financial Tax Year and End of Year processes
¿ To provide advice to budget leaders and teaching staff on spending against budget
Accounts receivable role:
¿ To assist the Business Manager with the accurate data entry of school compass event family charges in Cases21
¿ To assist with the collection of fees, preparation of banking and if necessary, taking cash receipts to the bank
¿ To liaise with parents on payment plans and process parent refunds of fees as required
¿ To process all charges associated with excursions and special events
¿ To process invoices for Sundry Debtors, e.g college facilities hiring & International students
Assets:
¿ To maintain the college¿s asset management system which includes data entry associated with the acquisition and disposal of assets on Cases21 and the barcoding of new items.
¿ To assist the Business Manager with the asset stock take process and liaise with asset stock supplier if required
Admin Duties:
¿ Support answering phones, enquiry emails and counter enquiries as required
¿ Provide advice and support to other staff involved in Cases21 data entry
¿ Attend Finance sub-committee meetings when required
First Aid Duties:
¿ Collating and collecting of potential first aid forms
¿ Notifying parents & recording in Compass
Other Duties:
¿ Support other office staff to ensure offices is running smoothly
¿ Multi-skill and upskill opportunities
¿ Assist school staff with general tasks
¿ Other duties as required by the Business Manager or Principal
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces. It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via [email protected]
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
https://www2.education.vic.gov.au/pal/child-safe-standards/policy
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview
Box Hill Senior Secondary College (Years 9-12) is a co-educational Senior Secondary College located in Mont Albert North. The school has a long-established reputation of providing a rich and diverse educational program to students across the Inner East of Melbourne. The school offers a full selection of VCE subjects, VCE VM, on-site VET programs, Industry-Based-Learning courses, School Based Apprenticeships (SBAT) and specialist Sport Academy opportunities to support and provide a framework for students to follow their chosen educational and extra-curricular pathways. Currently the College is going through a significant period of change, improved performance and new directions, so we are looking to build upon our teaching and learning program, to better suit the needs of students.
Box Hill Senior Secondary College seeks to provide a high-quality education to all students through the guiding principles of equity for all, personalised and inclusive learning, authentic and real work that matters to students and creative and collaborative design as positive and successful community members.
We recognise that all teachers will work to address inequity so that all our students reach their full potential. Teachers recognise the value of having students from diverse and different backgrounds who work together and are provided with a range of approaches to accommodate the academic needs of our students. In doing so, we are aspirational and future thinking.
We expect that all teachers practice a learner-centred and inclusive approach that supports and challenges each student. Students pursue their passions through inquiry learning projects and pathways courses and programs where they grow their individual knowledge and skill. We recognise that identity development and personal growth are important areas of need within our school community. We focus on developing relationships of trust, care for others and mutual respect among students and adults through collaborative program design elements such as student collaborative work (student agency), leadership development (student voice), positive mindset and Advocacy.
We develop student centred learning projects and activities that integrate multiple types of learning opportunities, using inquiry across disciplines where possible. This leads to the creation of meaningful and challenging learning opportunities for every student. Students are engaged in the work that matters to them, to their teachers and to the world outside of school. Students connect their learning to the world through fieldwork, community service, applied learning, specialist vocational programs and consultation with community experts. Our school is a collaborative workspace, supported by relevant technology, curriculum and learning opportunities where critical thinking and student learning artefacts are created and displayed.
Box Hill Senior Secondary College teachers work collaboratively and creatively to design relevant curriculum, engage in on-going professional development, while seeking student experience and voice in the development of these areas. With students as valued design partners, staff function as reflective practitioners, creating an equitable teaching and learning culture where high quality curriculum and authentic assessment occur. We all share in the learning journey!