Work Type: Ongoing - Full-time
Salary: Salary not specified
Grade: Education Support - Level 1, Range 3
Occupation: Administration
Location: Melbourne - Northern suburbs
Reference: 1524520
Rosehill Secondary College sits on a spacious, attractive site with views over the Maribyrnong River Valley and is part of the Moonee Valley Network of schools in the Southwest Region. As a 7-12 single campus, co-educational school, we pride ourselves on providing outstanding educational opportunities for all students, delivered by passionate teachers through our comprehensive tailored curriculum. The college values of Respect, Initiative and Learning are underpinned by behaviours that are explicitly taught through the School Wide Positive Behaviours in Schools program. As a lead SWPBS school we are recognised for our exceptional work in this area.
Rosehill Secondary College is a school with a strong academic focus and a history of consistently high academic results. At Years 7 and 8, in addition to core English, Mathematics, Science and elective subjects, students undertake additional Literacy and Numeracy classes. A Selective Talent and Enrichment Program (STEP) is designed to cater for intellectually and academically capable students and this is further enhanced by our Advanced Mathematics (RAMP) and English Programs (REAP) at Years 7-9. The Year 10 level is structured as an introductory year to VCE, with many students embracing the opportunity to undertake advanced studies. Programs such as MYLNS and tutoring have also become embedded within our structure. Rosehill Secondary College has excellent VCE results and is committed to supporting a broad range of careers and further education pathways by also offering the VCE VM program and onsite VET.
Rosehill Secondary College is committed to child safety. Our calm and nurturing environment is reinforced by consistent and effective student management and teaching teams and is further supported by an outstanding and committed workforce consisting of a balance of highly experienced and graduate teachers, a visible Principal Class and committed Education Support Staff. Our inclusive college embraces both social and cultural diversity and we are committed to continuing to effectively implement the Respectful Relationships program.
Rosehill provides excellent facilities for our students with a designated Year 11 Study Centre, and a purpose-built Year 12 Study Centre. An EAL and international student collaboration space complements our International Student Program. As a multicultural community we understand the benefits of globalization and exposing local students to other perspectives and experiences. We enjoy bespoke science rooms, renovated visual arts spaces and a well-resourced library. A new STEM Centre was completed in 2020 and hosts our Virtual Reality experience. In 2021 the school oval was fully refurbished and together with basketball and tennis courts, weights room and a gymnasium, students have ample space and high-quality facilities at their disposal. Significant passive recreational areas are also available throughout the school grounds. The current capital works program has delivered a state-of-the-art Auditorium and learning facilities including a purpose-built fashion/design area; media room, ceramics room and Music complex. The refurbishment of A Wing was completed at the end of 2024 further enhancing the teaching and learning environment of the college.
The College is in the third year of its Strategic Plan and looks forward to continuing celebrating its strong successes in Literacy and Numeracy, whilst further enhancing student outcomes by providing opportunities through Diversity Inclusion Funding, access to the Mental Health Menu and its strong focus on student agency.
KSC1 Demonstrated experience and skills in coordinating a specific education support function.
KSC2 Demonstrated capacity to supervise the work of other support staff and to develop procedures and guidelines relating to the work area.
KSC3 Demonstrated high level oral and written communication skills.
KSC4 Possess the technical knowledge and expertise relevant to the position.
KSC5 Demonstrated capacity to provide advice and support to management in respect to the work area.
KSC6 Demonstrated commitment to professional learning and growth for both self and others.
Attendance during school vacation of up to six days may be required of this position.
Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.
Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.
The provision of business management responsibilities becomes a feature at range 3. Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.
This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years. Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered. Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.
An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee's position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.
The Accounts Receivable Officer will work as part of the school's administrative services team under the supervision of the Business Manager.
Key Responsibilities
Carry out Cases 21 Finance Accounts Receivable processes.
Create and maintain Fee Codes
Ensure charges are entered in a timely manner for all optional items and activities.
Delete charges promptly on completion of activities and for exiting students.
Manage Charge by Charge reports and follow up outstanding payments for all optional activities/items.
Assist families with queries and support.
Manage Family Financial records.
Process CSEF Applications online.
Process and allocate CSEF monies promptly and according to DET guidelines in Cases21.
Distribute Family Statements every term.
Monitor Sundry Debtors and process monthly charges.
Manage and process receipts daily.
Process and reconcile banking daily.
Manage and process family refunds as applicable.
Regularly allocate/monitor unallocated funds.
Assist in the administration of reception and inquiry services, offering a friendly and cooperative contact, which ensures a high standard of community access and liaison with the school.
Undertake a range of basic finance investigation and research tasks.
Manage International Students homestay accounts and related DET Invoices.
Manage CompassPay receipting.
Manage the Compass Family Billing module.
Assist with Family Payment Plans including Centre Pay.
Manage the End of Year process applicable to the position.
Manage the State Schools Relief Year 7 Uniform Package ¿ applications and distribution of items.
Assist with and then manage Compass Events.
Manage ticketing process for school events eg Try Booking.
Manage and acquit Scholarships eg Western Chances, Kids Under Cover, etc.
Capably assist the principal team and the Business Manager as directed.
Undertake other duties as directed by the principal.
Shared Responsibilities
Answer phone calls, and providing general information, direction, and advice to callers in line with school policy.
Respond to enquiries at the student window in a friendly and professional manner.
Assist contractors in the absence of the Facilities Manager.
Provide keys in the absence of the Facilities Manager.
Provide first aid assistance to students attending sick bay. Assess the need for further medical attention and liaise with parents where necessary.
Assist with large mailouts such as Transition Packs and Family Statements.
Undertake word processing, desktop publishing, mail merge, clerical, and keyboard duties in support of the school administration team.
Maintain confidentiality, tact, reliability and sensitivity to all staff, students, families, and school community always.
Ensure confidentiality of all school records.
Ensure identified risks regarding equipment, resources and facilities are reported to appropriate personnel within the school.
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces. It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via [email protected]
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
https://www2.education.vic.gov.au/pal/child-safe-standards/policy
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview