Work Type: Ongoing - Full-time
Salary: Salary not specified
Grade: Education Support - Level 1, Range 3
Occupation: Accounting, finance and procurement
Location: Melbourne - Northern suburbs
Reference: 1511742
SC1 Demonstrate knowledge and experience in respect to accounts receivable and payable and financial management records systems.
SC2 Demonstrate ability to efficiently and accurately enter data, process payments and receipts, maintain records, generate reports, and adapt to new technology systems.
SC3 Experience with database management and filing systems (both electronic and paper-based).
SC4 High level organisational skills, including the capacity to prioritise workflows.
SC5 High level written and verbal communication skills, possess strong ICT capabilities, proven expertise and technical knowledge relevant to the position.
[Attendance requirement for this position]
Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.
Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.
The provision of business management responsibilities becomes a feature at range 3. Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.
This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years. Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered. Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.
An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee¿s position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.
Accounts Receivable/Finance - Education Support Level 1 Range 3 Role
Accounts Payable is responsible for the efficient, accurate and timely processing of invoices and payments for goods and services, ensuring the school's financial obligations are met, whilst also driving continuous improvement in processes across the Finance team.
Duties include, but not limited to:
Processing creditor invoices in adherence to Department's Finance policies and procedures
Receiving, verifying, and accurately coding invoices for payment in CASES21
Collation and entry of orders and invoices onto CASES21 following the procurement process
Ensuring that invoices are supported by an approved purchase order
Ensuring that invoices have been coded to an appropriate account having been approved by a responsible person.
Monitoring outstanding balances and following up on overdue payments. Follow up with staff regarding outstanding purchase orders and invoices
Assist with creditor queries
Liaising with internal and external stakeholders regarding invoice and payment inquiries.
Managing and troubleshooting the accounts payable system
Filing and archiving of invoices and payment documentation as per audit requirements
GL Journals and adjustment of coding where necessary
Knowledge of GST/ATO requirements in line with Department policy.
Other administrative duties as required
Proficiently use all aspects of CASES21 Accounts Receivable
Set up Parent Payments annually in Compass Billing/ QKR
Set up fee codes for events, excursions and camps in CASES21/ QKR
Review and approve events, excursions and camps in Compass
Process CompassPay/ QKR reports and perform GL receipts in CASES21
Receipt all cash and EFTPOS payments correctly and reconcile daily
Produce, interpret and analyse financial reports, including family transaction history and matching transaction reports and family statements
Manage CSEF transactions ¿ allocating balances and responding to parent enquiries relating to balances
Managing SSB transactions ¿ allocating balances and responding to parent enquiries relating to balances
Maintaining accurate and up-to-date records of all accounts receivable transactions in Excel.
Manage payment plan enquiries
Recording and processing payments received through various methods (e.g., QKR, Compass Pay, direct debit, online payments)
Complete Financial Summary/Profit & Loss for camps, excursions and fundraising.
Finance is responsible for the efficient, accurate and timely processing of credit card invoices, procuring goods and services, maintaining the asset register, and managing asset clearing accounts during building projects, ensuring the school's financial obligations are met whilst also driving continuous improvement in processes across the Finance team.
Duties include, but not limited to:
Processing school purchasing card payments and collating receipts and documentation
Assist with creditor queries
Liaising with internal and external stakeholders regarding invoice and payment enquiries.
Managing and troubleshooting the accounts payable system
Filing and archiving of credit card invoices and payment documentation as per audit requirements
GL Journals and adjustment of coding where necessary
Knowledge of GST/ATO requirements in line with Department policy.
Other administrative duties as required
Asset Management
Maintain asset database on CASES21
Enter assets when paying invoices
Maintain, distribute and track asset barcodes as required
Identifying items to be included on the Asset Register
Processing creditor invoices in adherence to Department's Finance policies and procedures
Receiving, verifying, and accurately coding invoices for payment in CASES21
Collation and entry of orders and invoices onto CASES21 following the procurement process
Ensuring that invoices are supported by an approved purchase order
Ensuring that invoices have been coded to an appropriate account having been approved by a responsible person.
Monitoring outstanding balances and following up on overdue payments. Follow up with staff regarding outstanding purchase orders and invoices
Duties include, but not limited to:
Works closely with Business Manager, and school administrators and other finance staff to ensure smooth financial operations
Possess strong ICT skills. Knowledge in QKR, Cases21 Finance, Compass School Management Systems and Microsoft Excel preferred.
A high level of attention to detail and accuracy
Participate in Professional Development and PDP
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces. It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via [email protected]
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
https://www2.education.vic.gov.au/pal/child-safe-standards/policy
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview
OUR VISION
At Greenvale Primary School we believe that a safe, inclusive and engaging learning environment can provide the opportunity for all students to reach their full potential as literate, numerate and curious learners. A focus on effective communication, creativity, collaboration and critical thinking are essential for our students to become emotionally and socially intelligent, as well as safe and responsible digital citizens.
OUR MISSION
Our school prides itself on promoting success and positive outcomes for all students in both learning and wellbeing. We offer a wide range of learning experiences and challenges which encourage learner agency, engagement and connectedness to the community. The students at Greenvale Primary School have an active voice in the school and contribute proudly and meaningfully to the school community
OUR VALUES
Our school values are the guiding principles and beliefs of the school community. Our school values will guide our students, staff and families to be active and conscientious members within our school community.
Responsibility - Make good decisions
Respect - Treat others how you want to be treated
Learning - Discover and try new things
Resilience - Bounce back when the going gets tough
Honesty ¿ Always tell the truth
Greenvale Primary School offers a broad, rigorous curriculum from Foundation to Year 6 based on the Victorian Curriculum 2.0. The school has high, but achievable learning expectations with student progress being monitored regularly. Data is used to inform teaching practice and offers a wide range of learning experiences and challenges encouraging curiosity, excitement for learning and connectedness to the community. Teachers worked collaboratively in Professional Learning Communities (PLCs) to plan consistent, rigorous curriculum using student learning data. Students are also supported through our Tutoring program which has a focus on Reading and Numeracy, as well as our EAL program.
Foundation and Year 1 students participate in the synthetic phonics program - Little Learners Love Literacy. This is an explicit and sequential literacy approach for teaching children to read, write and spell with confidence. SMART Spelling is introduced from Year 2 onwards and is a systematic, explicit, and synthetic approach that builds on the prior learning of the Little Learners Love Literacy program.
The school is committed to keeping abreast of current educational trends. The strategic goals aim at facilitating continuous improvement in student outcomes with a focus on Literacy, Numeracy, Student Wellbeing and Learner Agency. Professional learning is clearly linked to the strategic directions of the school with the intent of enhancing teacher capacity.
Specialist programs offered include Physical Education, Performing Arts, Visual Arts, Science and Italian. We celebrate student achievements in these areas through our biennial school Performing Arts Concert and our Arts / Writers¿ Festival, Science Week activities, Italian day celebrations and by providing extensive activities to be involve in many sporting events and activities.
Our school has a well-established 1:1 laptop program for all students in Year 4 to Year 6 with school laptops being available to Year 1 to Year 3 students. Using these as a learning tool has made a significant impact on the learning and teaching.
Our Social and Emotional Learning (SEL) program is based on School Wide Positive Behaviour (SWPB) strategies and processes, Zones of Regulation, Stop, Walk, Talk (an anti-bullying strategy) and Respectful Relationships. In 2023, through our extensive implementation of SWPB, we were accredited as a Gold Status school.
In 2025, we will transition from the Program with Students with a Disability (PSD) to the Disability Inclusion program. We aim to provide reasonable adjustments for learning and wellbeing for individual students as required.
To promote leadership opportunities, students are able to be part of the Junior School Council, or be elected as School Captains, Class Captains and House Captains. Our caring atmosphere reinforces our school values and encourages a positive home/school relationship. Parents are encouraged to play an active role in the education of their children.